Notify the RO in writing as early as possible whenever contemplating lease renewal, alternative sites or possible space acquisition upon expiration of the lease for existing space.

Assure that necessary documentation is obtained and that any lease proposed is properly evaluated in terms of necessity, adequacy, proposed use, cost and comparative value.

Coordinate all actions with the RO to permit all parties, the DDS, the parent agency, or other agency or office responsible for lease arrangements, to coordinate all actions.

If the office is to be decentralized:

1. a. 

   Prepare an analysis of the benefits of decentralization upon expiration of a lease, regardless of whether the lease is for the main facility or a branch facility.

2. b. 

   Submit  to the RO for approval.

   NOTE: If a DDS and disability hearings unit are not located in the same office, they are considered decentralized.

Notify the RO early to allow time for obtaining appropriate funding.