TN 35 (10-23)

DI 39527.030 DDS Office Space Budgeting

A. Policy for DDS budget request

1. Cost of DDS office space

The DDS must include in its budget request to the RO thecost of DDS office space for its operations and specify any additional costs because of additional space or new space which will occur in the budget year.

2. Allowable cost for office maintenance

Office maintenance is an allowable cost and should be included in the budget.

The DCA in the Regional Administrative Support Center reviews these facts and figures.

B. Procedure for office space budgeting

1. Identify space locations

Follow these guidelines for identifiable space locations:

  1. a. 

    Submit an analysis of base year expenditures and the budget estimate.

  2. b. 

    Include the following elements for each location:

    • total rental costs,

    • number of square feet of space,

    • cost-per-square foot, and

    • services included in rental cost.

2. Identify major items of expense for office maintenance

  1. a. 

    Break out the major items of expense in the analysis of base year expenditures and the budget estimate for office maintenance.

    EXAMPLE: Light, heat, and janitor service.

  2. b. 

    Specify whether office maintenance, in whole or in part, is included in the agency's rental contract.

  3. c. 

    Specify in the budget submittal if office maintenance is not included.

C. Reference

Policy related to the Budgeting for DDS space.

To Link to this section - Use this URL:
DI 39527.030 - DDS Office Space Budgeting - 10/11/2023
Batch run: 10/11/2023