DI 39536.240 EDP Exhibits — DDS

  1. Exhibit I System Proposal Outline

  2. Exhibit II Cost Benefit Analysis

  3. Exhibit III Network Architecture Compatibility

A. Exhibit I

System Proposal Outline

  1. Background

    1. Statement of Objectives

    2. Statement of Needs

  2. Current Workflow and Control Systems

    1. Case receipts

      1. Mailroom operations

      2. Working units

      3. Control functions

      4. Development and adjudication

    2. Case clearances

      1. Working Units

      2. Control functions

      3. Case closure procedures

      4. Flow chart

    3. Material association and inquiries

      1. Material association with cases

      2. Responding to case inquiries

    4. Organization chart

  3. Solution Analysis

    1. Alternatives considered

    2. Recommended system design

      1. Constraints

        1. Operating systems interface

          1. SSA systems

          2. Other State systems

        2. Management information systems

          1. Internal State requirements

          2. SSA requirements

        3. Case control requirements

        4. Other constraints

      2. System specifications

    3. Impact on existing operations

    4. Implementation schedule

    5. Proposed monitoring system

  4. Other Issues

    1. Consequences of failure to act

    2. Authorizations required

B. Exhibit II

Cost Benefit Analysis

The minimum requirements for cost benefit analysis include:

  1. Cost of present operation (and cost of any feasible alternatives) including manpower, space, forms, and equipment;

  2. The cost of the proposed system including development costs operational costs and equipment maintenance service costs.

  3. Implementation costs;

  4. Annual operations costs;

  5. Benefits of the proposed system;

  6. Anticipated savings;

  7. Yearly savings (including cost avoidance);

  8. Estimated life of system;

  9. The breakeven point; and

  10. Lease versus purchase, training and physical environmental costs.

Summary:

 

SYSTEM LIFE: 6 1/2 years 1 TOTAL COST $231,544 2 TOTAL RETURN $364,416 3

 

AVERAGE ANNUAL RETURN (TOTAL RETURN - SYSTEM LIFE) $56,064

 

BREAKEVEN POINT (TOTAL COST - AVERAGE ANNUAL RETURN) 4.13 years

 

CASH FLOW:

FISCAL
YEAR
1984198519861987198819891990
COSTS18,94835,43235,43235,43235,43235,43235,432
BENEFITS28,03256,06456,06456,06456,06456,06456,064
DIFFERENCE
(BENEFITS-
COSTS)
9,08420,63220,63220,63220,63220,63220,632
CUMULATIVE9.08429,71650,34870,98091,612112,244132,876

1 This figure is the OPERATIONAL LIFE from the “COSTS” sheet.

2 This amount is the GRANT TOTAL COSTS from the “COSTS” sheet.

3 This amount is the GRANT TOTAL RETURNS from the “BENEFITS” sheet.

Costs


DEVELOPMENT TIME:   1/2  years


OPERATIONAL LIFE:  6 1/2  years

DEVELOPMENTAL: FY84 FY85 FY86 FY87 FY88
  FEASIBILITY STUDY $1,540                                    
  SYSTEMS ANALYSIS  1,540                                    
  SYSTEMS DESIGN  1,540                                    
  PROGRAMMING  2,090                                    
  PROCEDURES  2,090                                    
  TESTING  5,900                                    
  TRAINING                                             
  INSTALLATION                                             
  CONTRACT SERVICES                                             
  PROJECT MANAGEMENT                                             
  OVERHEAD                                             
  FACILITIES                                             
TOTAL DEVEL. COSTS $14,700 $          $          $          $         
ADD'L PERSONNEL (F.T.E.)                                      
OPERATIONAL      
(ASSIGNED NEW COSTS)      
  EQUIPMENT $13,668 $54,672 $          $54,672 $54,672
  PERSONNEL   5,280  10,560           10,560  10,560
  SOFTWARE                                     
  SUPPLIES                                     
  CONTRACT SERVICES                                     
  OVERHEAD                                     
  FACILITIES                                     
(ALLOCATED CURRENT COSTS)      
  EQUIPMENT                                     
  PERSONNEL                                     
  SOFTWARE                                     
  SUPPLIES                                     
  CONTRACT SERVICES                                     
  OVERHEAD                                     
  FACILITIES                                     
TOTAL OPERAT'L COSTS $18,948 $65,232          $65,232 $65,232
ADD'L PERSONNEL (F.T.E)                                      

BENEFITS

GRAND TOTAL COSTS     
COST REDUCTION: FY84 FY85 FY86 FY87  
4 Clerks @445/mo. $10,680 $42,720 $42,720 $42,720  
1/2 Clerk @222/mo.   1,332   5,328   5,328   5,328  
                                              
TOTAL COST REDUCTION $12,012 $48,048 $48,048 $48,048 $156,156
COST AVOIDANCE:      
6 Clerks @445/mo. $16,020 $64,080 $64,080 $64,080 $208,260
                                                     
                                                     
TOTAL COST AVOIDANCE:                              $208,260
RECEIPTS:      
                                                     
                                                     
                                                     
TOTAL RECEIPTS:                                               
GRAND TOTAL RETURNS:     $364,416
OTHER BENEFITS:      

(LIST ASSUMPTIONS ON REVERSE SIDE)

  (INCLUDE ADDITIONAL SHEETS, IF NECESSARY)     

C. Exhibit III

NETWORK ARCHITECTURE COMPATIBILITY

The control unit supporting the terminal devices shall be compatible with the IBM Systems Network Architecture (SNA) . The control unit shall be defined to the network as an SNA Unit (PU) Type 2 device capable of supporting, at a minimum, SNA Logical Units (LU) Types 1, 2, and 3.

DATA LINK PROTOCOL COMPATIBILITY

The control unit supporting the terminal devices shall operate using the SNA Synchronous Data Link Control (SDLC) protocol to communicate with a local or remote communications processor.

TRANSMISSION SPEED COMPATIBILITY

The control unit supporting the terminal devices shall be capable of transmitting and receiving data to or from the communications processor at a rate of at least 9600 bps.

TRANSMISSION CODE COMPATIBILITY

The control unit supporting the terminal devices shall communicate with the terminal devices and the network using the Extended Binary Coded Decimal Interchange Code (EBCDIC).

COMMUNICATIONS PROCESSOR SYSTEMS SOFTWARE COMPATIBILITY

The control unit and terminal devices shall be initially compatible with the Advanced Communications Function/Network Control Program (ACF/NCP) Version 2, Release 2. Furthermore, the control unit and terminal devices must be capable of migrating to ACF/NCP Version 3, Release 1 without modifications to either the control unit or terminal devices.

HOST PROCESSOR SYSTEMS SOFTWARE COMPATIBILITY

The control unit and terminal devices shall be compatible with the Advanced Communications Function/Virtual Telecommunications Access Method (ACF/ VTAM) Version 2, Release 1 executing in the host computer. Furthermore, the control unit and terminal devices must be capable of migrating to ACF/VTAM Version 2, Release 2 without any modifications to either the control unit or terminal devices.

APPLICATION SOFTWARE COMPATIBILITY

The control unit and terminal devices shall be compatible with the IBM Customer Information Control System/Virtual System (CICS/VS) Version 1, Release 6, and the Polygon Systems, Inc. INTERCOM Version 9 telecommunications monitor executing in the host systems as ACF/VTAM application software.

MODEM INTERFACE COMPATIBILITY

The Government-furnished modem will present a Data Circuit-terminating Equipment (DCE) appearance utilizing the RS-232C standard and a DB-25S EIA female connector. The terminal control unit will present a standard Data Terminal Equipment (DTE) appearance for full interface capability. See C.1.2.5 for Device Interconnection Requirements.

CABLES AND CONNECTORS BETWEEN CONTROLLER AND TERMINAL DEVICES

The Government shall supply and install RG62AU coaxial interface cable and BNC-type crimp on (push and twist) male connectors (with gold pin contact preferred) to interface the terminal devices to the control unit. The terminal devices and control unit must be compatible with this cable and connectors. Maximum length between the control unit and any terminal device shall be 2000 meters.

NOTE: Teflin cable must be used if the cable is to be located within a raised ceiling area.

CABLES AND CONNECTORS BETWEEN CONTROLLER AND MODEM

The vendor will supply with the controller, the cables and connection between the controller and the Government-furnished modem. The cable will conform to Electronic Industries Association (EIA) Standards RS-232C and be 25 feet in length. The connector to the modem will be DB25P (male EIA). The connector at the controller shall be easy to install by normal office personnel.

AC POWER CABLE

The vendor will supply a 9 ft. or longer power cable to a normal office type power supply, i.e., 15 P type.

DEDICATED ELECTRICAL LINES

Each circuit will be Power Plug NEMA 5-15-P type, circuits 20 AMP HUBBEL 1G5362 or equivalent receptacles, isolated earth grounds.

NOTE: 3rd wire grounds, t