Program Operations Manual System (POMS)
DI 39554.215 Retention and Disposition of Documents -- DDS
The retention of the following documents or copies of documents will serve to meet
the audit requirements for purchased medical evidence.
A copy of the authorization for the medical evidence to be purchased which should
be signed by an individual authorized under State procedures to sign such documents.
Also a copy of the itemized bill, a copy of the voucher prepared for payment of the
bill and verification by notation or otherwise, by an authorized person, that the
services itemized were received.
In stripping the case folders, the documents described above, if contained in the
folders, should be removed by the State agency and associated with other disability
program fiscal documents until after an audit has been made. The documents will be
disposed of by the State agency in accordance with their procedures for disposing
of fiscal records.
Records will be retained by the State for the periods of time specified for retention
of records in Federal Procurement Regulations (41 CFR Parts 1-20).