TN 16 (05-93)
DI 40505.015 Alert Followup
Followup diaries are produced if the MBR shows a CDIO date, indicating that a CDR has started but has not been completed.
1. Categorize by Age of Diary
Category A: 1-5 month diaries
Category B: 6-11 month diaries
Category C: 12 month and over diaries
2. Category A
Discard; no action necessary for diaries under 6 months old.
3. Categories B & C
Determine folder location - review FLI on diary, and/or case control query.
Folder location MODS or Dorm, and
CDR done; Form SSA-832-U3, SSA-833-U3, or SSA-3500 prepared within last 60 days - Discard diary.
CDR done; forms completed over 60 days ago - Input CDIEand other date on SSA-3500 (SM 01305.825).
No evidence CDR done - Take CDR action per DI 40505.001.
Folder location is External (other than FO or DDS):
Folder is in the FO or DDS; and diary is:
Annotate the routing form “CDR outstanding 12 months or more. Case control system indicates folder in your office. Please determine folder location and status of CDR. Expedite CDR if still outstanding. Listings of all 12 and 21 month followup diaries are forwarded to the RO. After your action is taken, destroy transmittal form and followup diary.”