The first four data fields (numbered 1 to 4) are used for both diaries and listings.
The information in these fields serves to identify the account, claimant and INTPSC
Data fields numbered 5 to 8 are used only when establishing a diary.
Data fields numbered 9 to 13 are used only when establishing a listing.
ITEM 1 SSN (DATA FIELD 1)
This field must be completed for all diary and listings where control is established
based upon the Social Security number (SSN). The only instance where this field will
not be completed is where the SSN is unknown and a listing control is desired on an
alphabetical folder. In this situation, an entry must be made in data field 4, Name
ITEM 2 BIC (DATA FIELD 2)
This is an optional field. When desired, enter the beneficiary identification code
(BIC) of the individual for whom the diary/listing is established. If multiple BIC
controls are required, separate forms will be required for each BIC.
ITEM 3 INTPSC COMPONENT (DATA FIELD 3)
This is an important data field since INTPSC diaries and listings will be produced
and sorted by the individual component identifiers. This requires the use of standard
acronyms for the various INTPSC components and the individual preparing the form must
indicate the component to which the material diary/ listing should be sent when produced.
For example, if the Reconsideration Branch establishes a diary for a case which will
be held in Recon to await returned development, the INTPSC component field should
show RECON. However, if the folder must be held in the module files, the INTPSC component
field should then show the jurisdiction module.
The standard INTPSC component identifiers are listed below. Show these acronyms exactly
as displayed. Do not use any hyphens or spaces. To facilitate internal module routing,
functional codes have been added to the module identifiers. Since Modules 1-6 have
standard functional positions, the functional codes are only shown for a single module.
|Office of Director
|Totalization and Operations Analysis Branch
|Foreign Operations Branch
|Center for Security and Integrity (CSI)
|International Operations Section
|Claim Development Branch
| Claims Development Section 1
| Claims Development Section 2
| Claims Development Section 3
| Central Translation Section
| Disability Examiner Section 1
| Disability Examiner Section 2
| Disability Examiner Section 3
Process Branch Office
| Sensitive Case Staff
| Data Preparation Enforcement Unit
| Claims Authorizer
| Benefit Authorizer
| Exception and Health Insurance Spec.
| HI/SMI Clerk
| DA Clerk
| Lead File Clerk
| File Clerk
| Module 2
| Module 3
| Module 4
| Module 5
| Module 6
| Module 7
| Module 8
NOTE: The function routing identifiers shown for Module 1 are applicable to all modules.
In addition to the list, Modules 7 and 8 also include the liaison clerk; e.g., MOD7LC.
ITEM 4 NAME OF CLAIMANT (DATA FIELD 4)
This is an optional field providing up to 10 characters to indicate the claimant's
name. When used, enter surname, up to 8 characters. Enter a hyphen after the surname
and then the initial of the first name.
ITEM 5 DIARY (DATA FIELD 5)
If a diary is being established, a check mark must be entered in this block. This field is not used for listings.
ITEM 6 DIARY DUE DATE (DATA FIELD 6)
If a diary is being established, enter the due date in MMDDYY format. For example
a diary due on July 15, 1984 would be entered as 071584. The diary due date cannot
be for less than a 30-day period. This field is not for listings.
ITEM 7 TOE CODE (DATA FIELD 7)
This is an optional field; however, there are few situations where a TOE code does
not apply. Since the TOE code does facilitate classification and routing, it should
be entered whenever it is applicable. This field is not used for listings.
ITEM 8 EVIDENCE CODE (DATA FIELD 8)
This is an optional field. When necessary, enter the appropriate evidence code. This
field is not used for listings.
ITEM 9 LISTING (DATA FIELD 9)
If a listing is being established, a check mark must be entered in this block. This
field is not used for diaries.
ITEM 10 MATURITY DATE (DATA FIELD 10)
This is an optional field used primarily for special studies or case situations. This
field will only be used upon direction of TOAB. This field is not used for diaries.
ITEM 11 LISTING CODE FIELD 11
This field must be completed for listings. Most current listings are 3-4 numeric/alpha
positions. However, to provide for future expansion and optimum flexibility, five
positions have been provided on the form and in the system. This field is not used for diaries.
ITEM 12 LISTING CODE SUFFIX (DATA FIELD 12)
This field is utilized in conjunction with the listing code field to provide a country
identification to the specific list code involved. The applicable consular code should
be entered in this field when necessary. For example, a 168 P listing for a citizen
of Albania would include consular code 942 in the listing code suffix. This allows
selective retrieval of specific listings by country.
It is important to recognize that this code can reflect either country of citizenship,
residence, totalization agreement, etc. To illustrate this, the above example requires
the country of citizenship in the suffix field. The claimant may not necessarily be
a resident of Albania. In certain totalization cases, the country of agreement may
be desired rather than the country of residence or citizenship. The use of this field
is directly dependent upon the listing code and appropriate procedures. This field
is not used for diaries.
ITEM 13 PRIORITY CODE (DATA FIELD 13)
This is an optional field used for special studies or case situations. It provides
an extensive degree of flexibility in controlling work through the listing file. This
field will only be used upon specific direction from TOAB. This field is not used for diaries.
ITEM 14 REMARKS
This portion of the SSA-382-U2 is provided for technicians to annotate reasons for
the diaries or listings as desired. Information provided in this area will not be input into the data base system.