TN 3 (06-14)

DI 60099.045 BOND Work CDR Unit (L5R) Responsibilities

The Benefit Offset National Demonstration (BOND) work continuing disability review (CDR) unit in the Office of Research, Demonstration, and Employment Support (ORDES) develops work activity and adjudicates all cessation determinations for all BOND participants:

  • who had a prior work cessation (ADC date and CDR=E) on the MBR and the last work CDR completed is prior to the month before the start month of participation on the DCF, or

  • cases that result in a work cessation determination for the current decision and the last work CDR completed is prior to the end of the participation period.

The FO and PSC faxes any work documentation for the BOND participant or beneficiary to the electronic disability file (eView, or NDR) Contact information for the BOND work CDR unit can be found at DI 60099.005E.2.

When PSC transfers a case currently in Paperless to L5R:

  • enter a remark in paperless that you have transferred the case to L5R;

  • fax all development in paperless to (410) 597-0149. This is important because the work CDR unit in L5R does not have any access to paperless and cannot see any development in that system; and

  • send the ACR to FIN.

A. Initiating the work reviews

The BOND Work CDR unit (L5R) will initiate work CDR reviews if Abt identifies the need for a work CDR and it appears the earnings will result in a cessation determination. If L5R determines the work is not SGA, or the beneficiary does not return the SSA-820/SSA-821 forms sent out to them, L5R will establish a work report in eWork that will be sent to the FO of jurisdiction to initiate a work review based on normal rules.

B. TWP not over determination

Normally, the BOND work CDR unit does not process TWP only determination because these can be processed under normal procedure by the field offices or payment centers. However, if L5R processes a TWP not over determination, L5R will:

  • process the decision to eWork;

  • generate a TWP not completed decision notice modified by BOND language in eWork;

  • use eWork to process the decision and update the DCF via the eWork push; and

  • fax documents (an SSA-821-BK or SSA-820-F4, 725s, and any pertinent IRWE, subsidy letters, and determinations) into eView, or NDRED according to current policy.

C. Continuance determinations

The BOND work CDR unit processes continuance decisions by:

  • processing the decision to eWork;

  • using eWork to process the decision and update the DCF via the eWork push; and

  • faxing documents (an SSA-821-BK or SSA-802-F4, 725s, and any pertinent IRWE, subsidy letters and determinations) into eView, or NDRED, according to current policy.

D. Cessation determinations

For those beneficiaries assigned to a treatment group, the BOND work CDR unit:

  • codes earnings over the substantial gainful activity (SGA) limit for months after the grace period and during the BOND participation period as “zero”;

  • uses eWork remarks and documents decisions with a full explanation detailing any proofs used as the basis for the determination,

  • “commits” the decision in eWork;

  • generates a due process notice modified with BOND language based on the proposed SGA cessation. The due process notice includes the name and the phone number of the ORDES analyst working the case;

  • sets a 15-day tickle date in eWork;

  • uses eWork to effectuate the SGA cessation determination;

  • manually posts a Cessation in DCF to close the pending work issue;

  • processes a manual adjustment credit and award date entry (MACADE) action to post the SGA cessation month and issues a proper final notice explaining any overpayments or underpayments and BOND rules;

  • updates the BOND stand along system (BSAS) with updated cessation dates and participation periods;

  • updates the BOND Operations Data System (BODS) with the work CDR determination and generates development of a current year work estimate;

  • faxes documents (an SSA-821-BK, (Work Activity Report-Employee ) or SSA-820-F4, (Work Activity Report - Self Employed Person) and 725s or pay stubs with any pertinent impairment related work expenses (IRWE), subsidy proofs and determinations) into eView or non-disability repository for evidentiary documents (NDRED) according to current policy; and

  • determines whether BOND offset applies for years that already had an end of year reconciliation (EOYR) completed, posts the offset to the MBR, and issues a separate notice if an overpayment or underpayment occurs during the BOND offset period.

E. Non-countable income determinations

L5R applies the BOND $1 for $2 offset after determining the annual countable earnings estimate. To determine the countable estimate, any annual estimate of work incentives including sick, vacation, and holiday pay, IRWEs, subsidies, and special considerations is subtracted from the gross estimate of wages or self-employment provided by the beneficiary. A determination on these work incentives deductions is the responsibility of the BOND work CDR unit in ORDES. Abt Associates (Abt) instructs BOND beneficiaries to submit proof of work incentives and other non-countable income. Abt downloads that information into the BOND Operations Data System (BODS). The BOND work CDR unit is responsible for reviewing the evidence and making a determination on the deductions. The CDR unit documents the decision in the BOND stand-alone system (BSAS) and faxes evidence associated with the decision into eView or NDRED as appropriate.

During the end-of-year reconciliation process, we exclude any non-proven work incentives, non-countable income, or denied estimates from the non-countable income deduction. This income is not countable unless documentation is provided to substantiate the allegation.

NOTE: If a beneficiary has a net loss (i.e. self-employment loss and wages) we will process the case using the rules in SI 00820.210B.2.

F. SGA appeals

The BOND work CDR unit processes and adjudicates requests for reconsideration of SGA cessation decisions.

If a request for waiver accompanies a request for reconsideration, the work CDR unit issues a decision on the reconsideration. When that decision is final, the BOND work CDR unit forwards the waiver to the appropriate FO for a decision.

The process for appeals on BOND work CDR cessations includes the following:

  • a BOND beneficiary may file an appeal on an SGA cessation determination;

  • the field office (FO) faxes any SSA-561 (Request for Reconsideration) to the centralized BOND work CDR unit at (410) 597-0149. FOs should also fax the reconsideration into eView or NDRED. The FO should send an MDW to L5R letting them know there is a reconsideration filed on the cessation determination and the eWork Development Worksheet should be annotated with the appeal information;

  • Abt or the BOND beneficiary can mail or fax the SSA-561 to ORDES’s centralized work CDR unit. Abt annotates the receipt of the request in their system (the address for L5R can be found in DI 60099.005E.2);

  • FOs will handle all other appeals under usual procedures. FO staff handles hearings requests, appeals council requests, and requests for a waiver of non-BOND related overpayments and residual overpayments resulting from reconsidered SGA cessation decisions. Abt site offices can assist BOND participants with appeal and waiver forms; and

  • ORDES processes reconsiderations on overpayments related to BOND offset calculations. These occur primarily after the end of year reconciliation (EOYR) process. See DI 60099.075 for more information on overpayments as a result of the EOYR process.

G. eWork functionality for BOND

All BOND cases not resulting in a cessation determination or requiring a work CDR after a cessation determination for a period prior to the BOND participation period can be adjudicated by non-BOND offices. For those BOND cases adjudicated in the field offices or payment centers, the eWork system will recognize the case is a BOND case and add a BOND paragraph to the notice generated in eWork that reminds participants they are in BOND. Allow normal processing of the following BOND cases if the case is processed in a field office or payment center:

  • Trial work period (TWP) determinations;

  • Extended period of eligibility (EPE) continuances;

  • Initial Reinstatement Period (IRP) determinations for Expedited Reinstatement (EXR) cases;

  • Technical denials and re-openings to technical denials; and

  • Any review which covers a period that begins after the BOND participation stop date.

H. Future eWork enhancements

In the future, eWork will recognize a 60-month EPE for BOND cases and a 72-month EPE for BOPD cases. Currently eWork recognizes a 36-month EPE for all beneficiaries. This creates permanent eWork exclusions for all BOND and BOPD beneficiaries that cease after the normal 36-month EPE.

Future enhancements will also eliminate the need for L5R to perform a final work CDR by zeroing out the months included in the BOND participation period.

I. eWork limitations

  • eWork does not distinguish between a work CDR ADC and any other type of cessation (e.g. medical, failure to cooperate, etc.). If there is an ADC date for any reason, eWork will prompt you to send this case to L5R for development. Until this problem is corrected, continue to transfer these cases to L5R for processing. If there are special case situations, please annotate the issues on the eWork development worksheet.

  • eWork does not allow a work report to be disposed of when the last work CDR completed in eWork is after the BOND participation period and there is an ADC on the MBR. An enhancement is proposed to restrict this type of work report from eWork. This will eliminate the need to perform a work review while giving the FOs and TSCs flexibility to record the work and send out receipts without having to go to DMS.

J. Undeliverable BOND Notices

Send undeliverable BOND Notices to L5R for review after following normal undeliverable mail procedures in GN 02605.005.

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DI 60099.045 - BOND Work CDR Unit (L5R) Responsibilities - 06/09/2014
Batch run: 06/09/2014