TN 7 (09-17)

DI 60099.055 OCO Centralized Unit Responsibilities

The Office of Central Operations (OCO) established a centralized unit to work the BSAS processing limitations. In addition, the OCO unit is responsible for working the manual adjustment credit and award process (MADCAP) exceptions and all AERO actions on BOND cases. AJS cannot process any case when a DEMD is on the MBR and the DPI equals DD. PSC’s 1-6 must send any AERO output to OCO OSB via fax no. 410-965-8278. See SM 04605.070.

A. Processing limitation alert through the processing center action control system (PCACS)

BSAS creates a PCACS alert when it cannot adjust a beneficiary’s benefit for the Benefit Offset National Demonstration (BOND) Project. An action control record (ACR) created in Paperless shows the type-of-event-levels (TOELs) of the work involved. New TOELs created for BOND are:

TOEL 1 TOEL 2 TOEL 3 TOEL 4 FILE ID

DISAB BENOFF BSAS ALERT BONDALRT

DISAB BENOFF BSAS PROCLIM BONDLIMT

The following table lists the processing limitations, exceptions, and alerts of the BOND stand-alone system. ID’s from 100-199 are processing exceptions, 200-299 are processing limitations, and 300-499 are processing alerts:

ID

Description

100

SSN not participant

101

Change in dual-entitlement status

102

PRIOR DEMO data

103

NO OFFSET

104

PIN FROM BDS NOT IN TOP SECRET

105

No ADC date

106

ADC date greater than Random Assignment Date

107

Invalid TAC Code

108

DE Utility returned single entitlement on prior DE case

109

Incomplete T2DOED data

110

Missing match in Case Processing

111

BRI – Change in dual entitlement status

112

D/E Incomplete T2DOED data

113

BRI Incomplete T2DOED data

114

BRI D/E Incomplete T2DOED data

115

End Date of Participation Missing

117

Start Date of Offset in the Next Year

118

Claimant Ineligible

119

Cessation not due to SGA

120

Potential dual entitlement

121

Current year termination

122

Prior year termination

123

DE Utility Exclusion

124

AUX – Missing DOEC Date

125

D/E – ADC Conflict

126

DD code on MBR prior to earnings estimate

138

BRI, Missing match in Case Processing

139

EOYR Missing match in Case Processing

140

EOYR COM Block/NCI MEF Issue

141

EOYR – No end date of participation

142

EOYR Incomplete T2DOED date

143

EOYR Participation in another Demo

144

EOYR Blink Indicator Mismatch

145

EOYR U/P Development Needed

146

EOYR Prior DEMO date

147

EOYR outstanding processing exception present

148

EOYR Aux – Missing DOEC date

149

EOYR Potential dual entitlement

150

EOYR Current Year Termination

151

EOYR Prior Year Termination

152

EOYR DE Utility Exclusion

153

EOYR DE Utility returned SE for prior DE case

154

EOYR Change in dual-entitlement status

155

EOYR No ADC Date

200

DE Utility Bypass

201

MACADE/MADCAP action pending

202

Triple Entitlement

203

WC OFFSET

205

D/E-Reduction in MBA for HA

206

D/E combined checks

207

CDB SUR-D/E LEMBA not equal to MBA

208

CDB life – D/E LEMBA not equal to MBA

209

GPO Offset

210

BPP/PBP Coding

212

DWB – D/E LEMBA not equal to MBA

213

HA MBA deduction involved

214

CDB MBA and deduction involved

215

DWB MBA and deduction involved

216

LESSDO

217

PARREC

218

Invalid LAF code

219

Embedded period of suspense

220

D/E-PARREC

225

Failed MACADE Transaction for DE

226

Failed MACADE Transaction

227

BRI Triple entitlement

228

BRI WC Offset

229

BRI D/E combined checks

230

BRI GPO Offset

231

BRI BPP/PBP Coding

232

BRI HA MBA deduction involved

233

BRI CDB MBA deduction involved

234

BRI DWB MBA deduction involved

235

BRI LESSDO

236

BRI PARREC

237

BRI Invalid LAF Code – Pre BRI Calculation

238

BRI Invalid TAC Code

239

BRI New potential WEP entitlement

240

BRI Unable to compute new SAMBA/LEMBA

241

BRI Unable to determine LFMBA/LEMBA

242

BRI More than 2 active claim numbers on MPL

243

BRI Outstanding processing limitation not corrected

245

BRI MACADE action pending

246

Start Date of Participation Error

247

Invalid LAF Code – After BRI Calculations

248

BRI D/E – DWB MBA deductions involved

249

BRI D/E – CDB MBA deductions involved

250

BRI D/E – New Potential WEP Entitlement

252

BRI D/E – Invalid TAC Code

253

BRI – In Suspense for LAF other than SQ

254

Aux RFD does not match LAF

255

DE - Invalid LAF Code

256

BRI Failed MACADE Transaction

257

BRI Failed MACADE Transaction for DE

258

BRI – Beneficiary is in offset, but TAFO is 0

264

EOYR Aux RFD does not match LAF

265

EOYR Dual Entitlement involved

266

EOYR Dual Entitlement Case

267

EOYR Triple Entitlement

268

EOYR WC offset

269

EOYR GPO offset

270

EOYR BPP/PBP coding

271

EOYR Multp months with same PBP code for same date

272

EOYR HA MBA deduction involved

273

EOYR CDB MBA deduction involved

274

EOYR DWB MBA deduction involved

275

EOYR Embedded period of suspense

276

EOYR Case characteristics preclude auto processing

277

EOYR Outstanding EOY processing limitation present

279

EOYR Failed MACADE Transaction

280

EOYR HST line exceeded

281

EOYR Varying WIC, RFD, or RFST in EOYR period

291

EDOP Failed MACADE - Transaction

292

EDOP Final Notice Needed

293

EDOP Prior DEMO data

294

EDOP No ABN field

295

EDOP DE Case Final Notice

296

EDOP Final Notice LAF Code

297

EDOP HA MBA deduction involved-Final Notice Needed

298

EDOP CDB MBA deduction involved-Final Notice Needed

299

EDOP DWB MBA deduction involved-Final Notice Needed

301

Develop entitlement to benefits for auxiliaries

302

BRI Develop entitlement to benefits for auxiliaries

303

Auxiliary limit exceeded

304

AUX – Embedded period of suspension

305

Address exceeds maximum output

310

EOYR DEV AUX ENT - LAF S TO C

311

EOYR Partial year suspension for some AUXs

312

EOYR Aux term during EOYR Period

313

EOYR AUX limit exceeded

314

EOYR AUX-embedded period of suspense

329

EDOP Develop entitlement to auxiliaries

330

EDOP DE Case Final Notice

400

Special message limit exceeded

401

Invalid BIC

402

New Estimate - LAF SQ to SQ

403

OPDR - Manual transmission of MUL screen require

404

D/E Case with CDR field value other than E

405

Code DEMO data on MBR

406

DE Utility returned a term date

407

No change in LAF SQ with new estimate

408

New Estimate – DE LAF SQ to S7

410

EOYR AEE needed beneficiary LAF S7

411

EOYR DD DEMO/SMG BLANK

900

Generic Rule Error for Earnings

901

BRI - Generic Rule Error

902

EOYR - Generic Rule Error

B. Processing manual MACADE action for BOND cases

Benefit technical examiners (BTEs) in L5R and OCO’s centralized unit:

  • review why the BOND case is a processing limitation;

  • take corrective action to complete the processing limitation;

  • capture monthly offset amount from BSAS;

  • update the BOND Stand-Alone System (BSAS) with any changes for each manually processed transaction;

  • key in BOND demonstration data for initial BOND cases;

  • adjust the monthly benefit taking into consideration BOND offset;

  • select proper notice language;

  • control cases in deferred status for manual reinstatement; and

  • post special messages to the master beneficiary record (MBR).

1. Demonstration project (HISTDEMO) screen DMO

The DMO screen (on the MBR) for the BOND beneficiary is coded with the demonstration project indicator (DPI) with DD and the START date that is equal to the first month of offset and a STOP date that is 60 months from the eligibility begin date (EBD).

DEMO

DEMO project indicator: DD

DST: start date of offset

DSP: stop date of offset

MDE 022813 DEMONSTRATION PROJECT (HISTDEMO) DM

SSN: XXX-XX-XXXX BIC: A

[ DPI START STOP

[ (MMCCYY) (MMCCYY)

| DD 012011 122015

2. HST screen

When offset is applied, code a work indication code (WIC) of 2 for the applicant disability cessation (ADC) and code the offset benefit amount beginning with the first month of offset with a WIC of Z:

  • If there is dual entitlement, apply any excess offset to the DWB or CDB record, and

  • If an incorrect payment occurs, defer benefits to recover the incorrect payment (IP).

If the offset amount is higher than the full monthly benefit amount (MBA), place the HA in LAF SQ by coding a reason for deduction (RFD) of Q, a WIC of Z and Reason for Suspension Termination (RFST) of DMPRDD (Demonstration Project DD), then place any auxiliaries on the record in LAF SQ.

NOTE: For this project, we treat HA’s work the same as work for a retirement and survivor insurance (RSI) beneficiary. We consider prior year work as a closed year or overpayment (OP) and current year work as an open year or incorrect payment (IP).

3. Example of Current Operating Month (COM) equals first month of offset

Action taken in 01/2011 to apply offset. The primary insurance amount (PIA) is 1018.60 for 12/2010. The offset amount is $522.00. The BTE codes the HST, DEMO, and SMG screens with the following information:

HST

PIC: A (BIC for BOND Beneficiary)

MR: 496.60 (Offset MBA)

FROM: 01/2011 (First date of offset)

TO: CON

COM: COM

RFD: Blank (BOND beneficiary is not in full offset)

WIC: Z

RFST: Blank

ABS: (ABN field on MBR)

ARC: Blank

OCO: Blank

ENB: G* (see BOND notice fill-ins in DI 60099.080).

MDE 022813 PAYMENT HISTORY HST

SSN: XXX-XX-XXXX

[ SLN PIC BIC MR FROM TO RFD WIC SIC RFST

| 001 A 0496.60 0111 con Z

| 002

| 003

| 004

| 005

| 006

COM (MM): 03 ABS: abc ARC: OCO:

XSSN: XBIC:

PRI: PDI: INT:

ENB: G* WDS017,(non-blind yearly amount), (blind yearly amount)*ERN084, (estimate of total earnings)*WDS018,A,(countable income),522.00 (amount of offset).

DEMO

DEMO project indicator: DD

DST: 01/2011 (start date of offset)

DSP: 12/2015 (stop date of offset)

MDE 022813 DEMONSTRATION PROJECT (HISTDEMO) DM

SSN: XXX-XX-XXXX BIC: A

[ DPI START STOP

[ (MMCCYY) (MMCCYY)

| DD 012011 122015

|

|

SMG

HA/CDB/DWB (select one) in BOND project, Special Processing Required.

MDE 022813 SPECIAL MESSAGE DATA (SP MSG) SMG

SSN: XXX-XX-XXXX

MSG1 : HA/CDB/DWB (select one) in BOND Project. Special Processing Required.

TRAN DATE:

DEL(#): STANDARD MSG CODE (?, 01-51): DEL DATE (MMYY):

4. Example of MACADE action for BOND beneficiary

A BTE takes action on 05/2012 to apply offset retroactive to 01/2012. PIA is $1370.50, effective 12/11. The offset amount is $522.00.

The BTE codes the HST, DEMO, and SMG screens with the following information:

HST

PIC: A (BIC for BOND Beneficiary)

MR: 848.50 (Offset MBA)

FROM: 01/2012 (First date of offset)

TO: CON

COM: COM

RFD: Blank (BOND beneficiary is not in full offset)

WIC: Z

RFST: Blank

ABS: ABN field on MBR

ARC: Blank

OCO: Blank

ENB: G* (see DI 60099.080 for BOND notice fill-ins)

MDE 022813 PAYMENT HISTORY HST

SSN: XXX-XX-XXXX

[ SLN PIC BIC MR FROM TO RFD WIC SIC RFST

| 001 A 848.50 0112 con Z

| 002

| 003

| 004

| 005

| 006

COM (MM): 03 ABS: XYZ ARC: OCO:

XSSN: XBIC:

PRI: PDI: INT:

ENB: G*WDS017,12120.00,20280.00*ERN084,24648.00*WDS018,A,24648.00,522.00.

DEMO

DEMO project indicator: DD

DST: 01/2012 (start date of offset)

DSP: 12/2016 (stop date of offset)

MDE 022813 DEMONSTRATION PROJECT (HISTDEMO) DM

SSN: XXX-XX-XXXX BIC: A

[ DPI START STOP

[ (MMCCYY) (MMCCYY)

| DD 012012 122016

|

|

SMG

HA in BOND project, Special Processing Required.

MDE 022813 SPECIAL MESSAGE DATA (SP MSG) SMG

SSN: XXX-XX-XXXX

MSG1 : HA in BOND Project. Special Processing Required.

TRAN DATE:

DEL(#): STANDARD MSG CODE (?, 01-51): DEL DATE (MMYY):

NOTE: MADCAP calculates the incorrect payment automatically.


To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0460099055
DI 60099.055 - OCO Centralized Unit Responsibilities - 09/29/2017
Batch run: 10/02/2017
Rev:09/29/2017