TN 1 (05-05)
DI 80550.090 Scheduling Hearings
A. Scheduling a Case for a Hearing
CPMS allows the user to record scheduling information (e.g., interpreters, experts, date of notice, hearing date and time, etc.). The scheduling data can be collected and added to CPMS at any time. After the hearing is held, the user can record the hearing information using the hearing held function. This function allows the user to capture and/or modify hearing details such as: participants, hearing date, hearing time, and the need for a subsequent hearing. The Schedule Assistant assists the user with determining hearing participants and hearing site availability.
CPMS allows the entry of scheduling information in stages. Entry of any scheduling information creates a “schedule event.” Selection of a hearing site when establishing a case in CPMS creates a schedule event at the earliest point in the hearing process.
Schedule events move through several stages in the scheduling and hearing process.
B. Pre-Hearing Schedule Events
There are four pre-hearing schedule event statuses:
Open – When a user first enters scheduling information is in CPMS, the schedule event is in “open” status. “Open” status occurs when some scheduling information has been saved, but no-one has entered a date for the hearing. A schedule event that is in “open” status can move either to “scheduled” status or “inactive” status.
Scheduled – When a user enters a hearing date, the event moves to “scheduled” status. You can enter the hearing date when you create a schedule event, or at a later time.
Inactive – If a hearing is not required, change the scheduling event to “inactive” status.
Postponed – If an event is in “scheduled” status, it moves to “postponed” status if a hearing is no longer required or will be rescheduled at a later date.
C. Hearing Held Schedule Events
Post-hearing, there are two hearing held schedule event statuses:
Hearing held-pending – This status captures the hearing date even if other information is not yet available. Travel dockets create “hearing held-pending” statuses.
Hearing held – When all needed information has been entered into CPMS, the event moves to “hearing held” status.
D. Scheduling Event Closed
“Inactive,” “postponed,” and “hearing held” are closed scheduling event statuses. You cannot change the scheduling information from these events. However, you can copy schedule events with closed statuses for future scheduling events to avoid repetitive keying. Only the office that created a schedule event can copy it. The new schedule events are then in “open” status. You cannot copy schedule events in “open,” “scheduled,” or “hearing-held pending” status.