TN 1 (05-05)
DI 80550.210 CPMS Management Reports
CPMS management reports allow ODAR managers to monitor office workflow. In addition to several new reports, many CPMS MI reports are expanded versions of familiar HOTS reports. CPMS adds additional breakouts and new data fields, allowing for increased ease in use and application.
A. Accessing Management Reports
CPMS management reports are available at the hearing office, regional, and national levels. This increased accessibility eliminates the need for HOs to submit monthly reports to the regional and/or national level. Some CPMS MI aggregate reports are also available to non-managers at the hearing office level, creating a more informed hearing office staff.
B. Available Management Reports
1. Auxiliary Monthly Activity Report (formerly HOTS report 12g)
The Auxiliary Monthly Activity Report (AUX MAR), formerly HOTS 12G, contains summarized workload data, generated monthly. This report details ALJ workload, Appeals Council and Court Remand summaries, subsequent applications, and receipt and case overview data for a given month. The AUX MAR can display information at the national, regional, and hearing office levels, with detailed ALJ information at the hearing office level. The AUX MAR is updated monthly. The sub-reports are updated nightly and prior day information is available.
a. AUX MAR Sub-reports
The AUX MAR contains sub-reports in the following categories:
b. Accessing the AUX MAR
Only users in the office with specific profiles have access to this report, and only the available report date can be used.
2. Average Processing Time Report (formerly HOTS report 27)
The Average Processing Time Report provides monthly summary information regarding processing time for various benchmarks in the hearings and appeals process. The report is available at all ODAR levels, and displays average elapsed times in days for the following benchmarks:
Request for Hearing to Claim File Received
Claim File Received to Assigned
Request for Hearing to Hearing Held
Hearing Held to Disposition
Assigned to Disposition
Request for Hearing to Disposition
3. Caseload Analysis Report (CAR)
The Caseload Analysis Report provides caseload information at the national, regional, and hearing office levels on a monthly basis. The report captures various pieces of information in a matrix from the Monthly Activity Report (MAR).
4. Disposition Summary by Age Report (formerly HOTS report 13)
The Disposition Summary by Age Report summarizes the number of case dispositions during the reporting month for each ALJ within a hearing office. The report is available at all ODAR levels and is broken down by age of case at the time of disposition.
5. Fee Summary Report (formerly component of HOTS report 12g)
The Fee Summary Report provides representative fee information regarding initial Fee Agreements, initial Fee Petitions, and Fee Waivers. The report includes measures such as receipts, dispositions, and authorizations/approvals by Attorney/Non-Attorney Representative groupings. The Fee Summary Report is available monthly at the national, regional, and hearing office levels.
6. Monthly Activity Report (formerly HOTS Report MAR)
The Monthly Activity Report (MAR) provides national, regional, and hearing office level workload information. Sub-reports comprise the MAR, including a general summary through Case Transfer information, which present a picture of workload activities completed during a fiscal month. The national report contains data for each region and the national total. The regional report contains data for each hearing office within a given region and the regional total. The hearing office report contains only data for the selected hearing office. All sections are available at all report levels, except for Case Transfers, which is available only at the regional and hearing office report levels.
7. On-The-Record and Screening Report
The On-the-Record (OTR) and Screening Report contains two sections. The first section, “On the Record Activity,” displays average case processing times, case counts, and OTR rates for cases with OTR decisions issued by ALJs during the monthly reporting period. The second section, “ALJ Prescreening Review Activity,” provides information regarding dispositions issued during the monthly reporting period that had been screened by ALJs, along with fully favorable screening outcomes. This section also includes an aggregate total of cases screened by Senior Attorneys. The report is broken out at national, regional, and hearing office levels.
8. Workload Summary by Age (formerly HOTS report 04)
The Workload Summary by Age shows pending case counts by age range for the nation, for all regions, all hearing offices, and within the hearing office by ALJ code as of the week-ending date. The report shows how many cases fall into each age category. Only open cases are included in the counts (closed cases and cases that have been permanently transferred from one office but not yet received from the other office are excluded).
9. Workload Summary by Status (formerly HOTS report 03)
This summary report provides snapshot counts of pending cases by status and/or status group for the nation, for all regions, all hearing offices, and within the hearing office by ALJ code. The report counts total receipts, permanently transferred out cases, and closed cases. The report is produced daily and weekly on Fridays and provides summarized counts at national, regional, and hearing office levels.