BASIC (01-08)

DI 81010.032 Sending an Electronic Disability Collect System (EDCS) Exclusion to the Disability Determination Services (DDS) after a Certified Electronic Folder (CEF) Has Been Established and Transferred

If a subsequently filed claim is an EDCS exclusion, the following measures must be taken to alert the Disability Determination Services (DDS) that the official folder is now paper:

  • Create a paper file for each claim in the case. For more information see Preparing the Official Disability Folder - DI 11055.150.

  • Print sections A-D of the Certified Electronic Folder (CEF) (exclude any temporary documents in the green section) and file the documents in the MDF;

  • Create a message on the EDCS case in eView indicating that an electronic and a paper claim exist; and in this message:

    • Inform the DDS that it is necessary to update the Paper Folder Indicator (PFI) in eView; and

    • Provide the current claim level, type, and Social Security Number (SSN) for the paper claim, conversion, or appeal along with the reason for the exclusion.

  • Annotate the SSA-408 Route Slip to show that an EDCS Exclusion is associated with the case with the following: “EDCS exclusion-associate with claim transferred on MM/DD/YYYY. Update Paper Folder Indicator (PFI) Upon Receipt”.

The DDS:

  • Electronically processes the electronic portion of the claim; and

  • Returns the paper folder with all associated documentation for FO adjudication.


To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0481010032
DI 81010.032 - Sending an Electronic Disability Collect System (EDCS) Exclusion to the Disability Determination Services (DDS) after a Certified Electronic Folder (CEF) Has Been Established and Transferred - 02/14/2011
Batch run: 02/14/2011
Rev:02/14/2011