SI 02901.760 Parts of the Trailer Record

A. Introduction

The trailer record is summary data and is comprised of 52 discrete fields. The chart below provides the information you require in order to use the FAX data.

NOTE: There are 3 trailer records:

  • the first contains all - inclusive totals

  • the second, reimbursable alien totals

  • the third, Immigration R and S alien totals.

B. Exhibit

Field Field Position Field Type Part Description or Reference
1 1 A Record ID code: constant “T” Constant T
identifies this record as trailer
2 2-4 A Tape file ID code: constant “FAX” The constant FAX identifies the file
3 5-6 N State code Assigned by SSA to identify the State's data
4 7-12 N Date of File Creation Format: MMDDYY

Automated Payments

5 13-16 N Payment Reporting Month and Year Format: MMYY
6 17-26 SN Number of Recipients Total Number of Recipients
7 27-38 SN Number of Checks Issued Number of Automated Payment Checks Issued
8 39-50 SN Federal amount Paid SI 02901.720
9 51-62 SN State amount Paid
10 63-74 SN Federal amount Withheld

Unnegotiated Checks

11 75-86 SN State amount Withheld
12 87-98 SN Number of Unnegotiated Checks SI 02901.720
13 99-110 SN Federal amount - Credit
14 111-122 SN State amount - Credit
15 123-134 SN Federal amount - debit

Overpayment Credits

16 135-146 SN State amount - debit
17 147-158 SN Federal amount - current FY SI 02901.720
18 159-170 SN State amount - current FY
19 171-182 SN Federal amount - prior FY

Postentitlement Adjustments

20 183-194 SN State amount - prior FY
21 195-206 SN Federal Over- charges Recovered - Credit SI 02901.720
22 207-218 SN Federal Over- charges Recovered - Debit
23 219-230 SN Federal Under- charges Paid - Credit
24 231-242 SN Federal Under- charges Paid - Debit
25 243-254 SN State Overcharges Recovered - Credit
26 255-266 SN State Overcharges Recovered - Debit
27 267-278 SN State Undercharges Paid - Credit

Double-Check Negotiations

28 279-290 SN State Undercharges Paid - Debit
29 291-302 SN Federal Amount - current FY SI 02901.720
30 303-314 SN State amount - current FY
31 315-326 SN Federal amount - Prior FY

Returned Checks/Direct Deposit Refunds

32 327-338 SN State amount - Prior FY
33 339-350 SN Number of RC/DDR - current FY SI 02901.720
34 351-362 SN Federal amount - current FY
35 363-374 SN State amount - current FY
36 375-386 SN Number of RC/DDR-prior FY
37 387-398 SN Federal amount - prior FY

Emergency Advance Payments

38 399-410 SN State amount - prior FY
39 411-422 SN Federal amount Paid SI 02901.720
40 423-434 SN State amount Paid
41 435-446 SN Federal amount Withheld

Cash Refunds

42 447-458 SN State amount Withheld
43 459-470 SN Federal amount - current FY SI 02901.720
44 471-482 SN State amount - current FY
45 483-494 SN Federal amount prior FY

Manual One-Time Payments

46 495-506 SN State amount - prior FY
47 507-518 SN Number of MOTPs SI 02901.720
48 519-530 SN Federal Amount

Windfall Offset

49 531-542 SN State Amount
50 543-554 SN Federal Amount SI 02901.720
51 555-566 SN State Amount
52 567-743 AN Filler

C. References

Glossary of Terms, SI 02901.720

Parts of the Individual Case Record, SI 02901.755


To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0502901760
SI 02901.760 - Parts of the Trailer Record - 04/27/2001
Batch run: 04/27/2001
Rev:04/27/2001