HI 00630.060 SMI Terminations and Withdrawals - General

Terminations and cancellations of terminations made through the United States mail will be considered filed when postmarked, if the date is pertinent. Thus, when a request is received through the mail early in the month following the end of a calendar quarter, the envelope containing the U.S. postmark should be retained until the writing is finally processed. If the postmark is illegible or the envelope has been lost, it will be presumed that a writing received in the first 7 days of the quarter was mailed during the preceding calendar quarter, unless there is some evidence to the contrary; e.g., the statement bears a date indicating it was prepared in the same quarter it was received. Where the writing was mailed in a foreign country, the date of receipt will be considered the date of filing. If material, the date the writing entered the U.S. postal system, usually shown by the U.S. postmark, will be used.

All termination requests and cancellation of termination requests will be processed by the modules.