Use “merged text” format (incorporate the personalized explanation into the body of the notice). Delete
any reference to a personalized attachment when preparing a notice using merged text.
When using merged text format for the first time, the DDS must submit a sample through
the RO to OD for approval before implementation. The RO must direct the request to:
ODP, Office of Process Policy
6401 Security Blvd.
Baltimore, MD 21235-6401
DO NOT OPEN IN MAILROOM