Normally it is not necessary to add an enclosure remark to a notice because models
have enclosure information built into them. However, if the enclosure is needed because
it is referred to in dictated language, the SSA-573 should show ENCLOSURE(S) followed
by the enclosure number(s). If a UTI is modeled for enclosure generation, enter the
requested UTI on the document edit screen (see NL 00702.120 for adding UTI's) and the correct enclosure remark will automatically be produced
on the notice.
If desired enclosure remarks are not produced because no corresponding enclosure generating
UTI's are used in the notice, the enclosure remarks must be entered manually via the
#ENC003 or #CTENCLOSURE models.
Use #CTENCLOSURE to generate the Enclosure Remarks Menu to view the available options.
The technician should check the applicable enclosure.
Use #ENC003 when an enclosure remark is manually typed not using the Enclosure Remarks
Menu. Use #ENC003 by adding a line on the document edit screen, keying #ENC003 at
the left margin and pressing ENTER. Then follow the prompts.
Users are encouraged to enter enclosure remarks via the #CTENCLOSURE model rather
than the #ENC003 model whenever possible. Using #CTENCLOSURE ensures that the correct
mailing trigger mark(s) will be printed on the document. Manual entry via #ENC003
requires that there be a “perfect match” between the entry and the M/TEXT database
or a divert trigger mark will be produced requiring manual intervention of mailroom
“Enclosure - x” (x = PSC) should be added to a document only when transferring the
jurisdiction of the subsequent action to another PSC. For example, in certain instances
overpayments are processed by a PSC other than the PSC taking the initial action.
When adding enclosures in these instances, the proper enclosure for a refund envelope
is “Refund envelope - x,” not “Refund envelope.” “Refund envelope - x” will correctly
cause a divert in the mail room for manual inclusion of the proper PSC envelope; “Refund
envelope” will be an automatic bin load for the PSC's own envelope requiring no manual