TN 2 (09-94)

NL 00902.200 OEO Paragraphs - Confidential Information

A. INTRODUCTION

These paragraphs deal mostly with letter forwarding requests.

B. LIST OF PARAGRAPHS

 

CFI200 — AID IN LOCATING MISSING PERSON

We are sorry that we cannot give you the information you requested about (name) .

 

CFI201 — REPLY TO REQUESTER

This is in reply to your letter requesting (Option a, b or c) .

Options:

  1. information about (name) .

  2. our help in locating (name) .

  3. our help in forwarding a letter to (name) .

     

CFI202 — REQUEST NOT ACKNOWLEDGED BY ADDRESSEE

(Third party) has asked us to reply to your recent letter about (name's) Social Security record.

 

CFI203 — REQUEST RECEIVED — THIRD PARTY

Your letter dated (date) about (name's) Social Security record has been sent to us for reply.

NOTE: Forward denial requests under cover of an Optional Form 41 to the analyst staff.

 

CFI204 — TRANSMITTING COPY OF EMPLOYER REPORT — NO AUTHORIZATION

(Name of requester) asked us for a copy of your earnings report. Because our records are confidential, we do not give information from an employer's record to a third party, even with the employer's permission. Therefore, we are sending the requested (Option a or b) to you instead. We have told (name of requester) what we are doing.

Options:

  1. report

  2. reports

     

CFI205 — INFORMATION SENT TO FIRST PARTY — NO AUTHORIZATION

We are sending you some information from your Social Security record, which was requested by (requester's name and address).

(Option, if applicable) .

Option: Information from your record is confidential, so we could not send the information without your permission. We have told the requester that we are sending the information directly to you.

 

CFI206 — LIVING OR DEAD — SSN LOCATED

Our records do not indicate that (name) is deceased. However, this should not be taken as proof that (Option a or b) is alive, because we are not always informed of a person's death.

Options:

  1. he

  2. she

     

CFI207 — LIVING OR DEAD — NO IDENTIFYING INFORMATION FURNISHED

If our records show that (name) has died, we are permitted to let you know that fact. However, we must first have (Option a or b) Social Security number.

Please write (Option a or b) Social Security number on the bottom of this letter and return it to us. If you do not know the number, give us the following information:

  • (Option a or b) date and place of birth,

  • the father's name, and

  • the mother's maiden name.

We will be glad to check our records once we have this information.

Options:

  1. his

  2. her

     

CFI208 — LIVING OR DEAD — IDENTIFYING INFORMATION FURNISHED

As you requested, we checked our records to see whether we have received a report that (name) has died. Unfortunately, we were unable to find (Option a or b) Social Security number. We are sorry that we cannot help you.

Options:

  1. his

  2. her

     

CFI209 — LIVING OR DEAD — NO SSN FURNISHED

We are unable to check our records to see whether (name) has died because you did not give us (Option a or b) Social Security number or the personal information we needed to find (Option a or b) record. We are sorry that we cannot help you.

Options:

  1. his

  2. her

     

CFI210 — DECEASED — SSN LOCATED

As you requested, we checked our records to see if (name) has died. We regret to inform you that (Option a or b) died in (month/year) .

Options:

  1. he

  2. she

     

CFI211 — LETTER FORWARDING — NO FORWARDING ADDRESS — LAG YEAR

We would be willing to forward a letter from you if we had a mailing address where we could reach (name) . However, we do not have (Option a or b) address in our records.

When we forward a letter, we usually send it in care of the person's employer. However, we have no record of any employment by (name) after the date of disappearance. We may still receive employment information about (Option a or b) . It can take up to 12 months after the end of a year for a person's work in that year to appear on our records.

If you wish to write us again later, we may be able to forward a letter for you then.

Options:

  1. his/him

  2. her

     

CFI212 — EXPLAIN RESTRICTION IN OUR LETTER FORWARDING SERVICE

In some cases, we do forward letters based on information in our records. However, we cannot do this in all cases because this would interfere with our regular work, which is to use our records to make correct Social Security payments. Since we usually send letters for missing persons in care of their employers, we also do not want to impose too great a burden on the employers.

We are sorry that we cannot help you with your request.

 

CFI213 — LETTER FORWARDING — NO SSN LOCATED

We are sorry, but we cannot help you with your request to forward a letter to (name) because we cannot find (Option a or b) Social Security number.

We usually find a person's number using the type of identifying information you gave us. Therefore, it appears that (Option a or b)

  • may not have applied for a Social Security number,OR

  • may have given us identifying information which was different from what you gave us.

Options:

  1. his/he

  2. her/she

     

CFI214 — LETTER FORWARDING — NO PURPOSE STATED — SEALED LETTER

We are returning the letter you asked us to forward to (name) because we need more information.

We do not forward all of the letters we are asked to send to missing persons. Before we decide whether we will forward your letter, we need to know the reason why you want to get in touch with (name) . Also, we do not forward letters that come to us in sealed envelopes because we must read the messages to see if they are the kind we forward.

Please give us the reason why you would like your letter to be forwarded, and return it to us in an unsealed, unstamped envelope (Option a or b, if applicable) . Then we will let you know whether we will forward it. (Option c or d, if applicable) .

Options:

  1. along with the $(amount) you sent us.

  2. Do not return the $(amount) you sent us. If a fee is needed, we will get in touch with you again.

  3. We do not forward documents or money. Therefore, we are returning the documents you sent us with the letter.

  4. We do not forward documents or money. Therefore, we are returning the money you sent us with the letter.

     

CFI215 — LETTER FORWARDING — DOES NOT MEET HUMANITARIAN TEST

We are sorry that we cannot help you with your request to forward the enclosed letter to (name) .

In some cases, we do forward letters based on information in our records. However, we consider a person's right to privacy when we decide whether or not to forward a letter to (Option a or b) . We would forward a letter only if it is about an important matter which (Option a or b) needs to know about.

We understand your desire to get in touch with (name) , but we cannot forward your letter because it does not meet this requirement.

Options:

  1. him/he

  2. her/she

     

CFI216 — LETTER FORWARDING — HUMANITARIAN TEST MET — FEE RECEIVED

We are returning the $(amount) which you sent us. Because of your reason for wanting to locate (name) , there is no charge for this service.

 

CFI217 — LETTER FORWARDING — INCORRECT FEE RECEIVED

We are returning the $(amount) which you sent us and the letter you asked us to forward to (name) . The charge for forwarding a letter is $(amount) .

If you will return the letter with a $(amount) payment, we will be glad to forward the letter for you.

 

CFI218 — LETTER FORWARDING — SEALED ENVELOPE

We are returning the $(amount) which you sent us and the letter you asked us to forward to (name) .

We do not forward all of the letters we are asked to send to missing persons. We do not forward letters that come to us in sealed envelopes because we must read the messages to see if they are the kind we forward.

Please return the letter to us in an unsealed, unstamped envelope along with the $(amount) you sent us. Then we will let you know whether we will forward it.

 

CFI219 — LETTER FORWARDING — INSUFFICIENT INFORMATION

We are returning the $(amount) which you sent us and the letter you asked us to forward to (name) .

We need (Option a or b) Social Security number to find (Option a or b) address. If you do not know the number, we can search our records if you give us the following information:

  • (Option a or b) date and place of birth,

  • the father's name, AND

  • the mother's name.

Please return the letter to us along with the $(amount) you sent us and this additional information. If we are able to find the address, we will be glad to forward the letter.

Options:

  1. his

  2. her


To Link to this section - Use this URL:
http://policy.ssa.gov/poms.nsf/lnx/0900902200
NL 00902.200 - OEO Paragraphs - Confidential Information - 08/07/2006
Batch run: 01/27/2009
Rev:08/07/2006