BACKGROUND
In 2012, the Maine state legislature passed a budget that mandated enforcement of
an existing but apparently dormant statutory provision requiring the Department of
Health and Human Services to collect a $2 per pay period fee from all obligors for
child support obligations paid to the department. See Maine Department of Health and Human Services, Maine Child Support: Division of Support Enforcement & Recovery – Employers Page, http:/www.maine.gov/dhhs/ofi/dser/employer/index.html (last visited Nov. 29, 2012).
SSA is now receiving Income Withholding for Support forms from the Maine Department
of Health and Human Services asking SSA to add the $2 per pay period fee to current
withholdings based on garnishment orders. The Center for Programs Support has asked
for guidance on how the collection of this fee should be implemented in accordance
with federal law and agency policy.
ISSUES AND SHORT ANSWERS
(1) Is SSA obligated to withhold the fee of $2.00 per pay period charged by the State
of Maine Department of Health and Human Services to reduce the department’s costs
in providing support enforcement services?
Yes.
(2) Must future orders specifically state that SSA deduct a fee for each payment pursuant
to section 2103 of title 19-A of the Maine Revised Statutes?
It is not necessary for the child support order to specifically state that SSA must
deduct the fee, but the Income Withholding for Support Notice submitted to SSA should
specify the amount of the fee and the basis for the fee.
(3) How should SSA compute the fee, since the statute specifies payment of the fee
on a weekly basis while SSA makes payments on a monthly basis?
The question is based on an outdated version of the statute. The revised statute indicates
that the fee shall be $2 per pay period, not per week. See Me. Rev. Stat. Ann. 19-A § 2103(3) (2012). 42 U.S.C. § 659(e) provides that the government
has no requirement to vary its pay cycles to comply with legal process when served
by legal process for the enforcement of an individual’s child support. See 42 U.S.C. § 659(e); see also 5 C.F.R. § 581.305(f). Accordingly, SSA should follow the instructions for calculating
garnishment withholding in POMS GN 02410.215, and calculate the $2 fee as an additional amount to be withheld with each monthly
disbursement.
(4)(a) For orders where SSA is already garnishing funds, would a new or amended order
be required for each beneficiary in order for SSA to begin to deduct the fee for that
beneficiary?
No, but the state must provide SSA with a notice that complies with state and federal
statutory requirements, including specification of the amount to be withheld. See 42 U.S.C. §§ 659(a), 659(i)(5), 666(b)(2), (6)
(4)(b) If yes, what specific language could explain this requirement to the Maine
Office of Family Independence?
This question is no longer applicable given the answer to question 4(a).
(5) Can the state issue an order for fees where garnishing of SSA benefits has already
ceased?
No.
(6)(a) Does the fee count towards the withholding limits in POMS GN 02410.215?
Yes.
(6)(b) Do we deduct the fee even if it would raise the total deduction above the limits
of the Consumer Credit Protection Act?
We are obligated to deduct the $2 fee, but the total amount withheld should not exceed
the limits set by the Consumer Credit Protection Act. If deduction of the $2 fee results
in a shortfall in the amount of child support collected, the Maine Department of Health
and Human Services will bear responsibility for allocating and accounting for the
shortfall.
DISCUSSION
(1) SSA is Obligated to Withhold the $2.00 Per Pay Period Fee Included in the State of
Maine Garnishment Order.
A. SSA Must Comply with Valid State Orders to Enforce Child Support Obligations.
The Social Security Act prohibits the assignment, attachment, or garnishment of money
paid or pursuable pursuant to Title II of the Act. 42 U.S.C. § 407(a). An exception
to this general rule applies to state laws enacted pursuant to 42 U.S.C. § 666(a)(1)
& (b),[1] and to “any other legal process brought, by a State agency administering a program
under a State plan approved under this part or by an individual obligee, to enforce
the legal obligation of the individual to provide child support or alimony.” 42 U.S.C.
§ 659(a). The United States has waived its sovereign immunity from enforcement of
such orders, and thus, federal government agencies are subject to the orders “in like
manner and to the same extent as if … [the agency] were a private person…”. 42 U.S.C.
§ 659(a).
B. Governing Federal Law Defines “Child Support” to Include Related Fees.
The Act defines “child support” to include “other related costs and fees… .” See 42 U.S.C. § 659(i)(2). The implementing regulations adopt the same definition, defining
child support to include “other related costs and fees… .” See 5 C.F.R. § 581.102(d). Accordingly, the $2 administrative fee should be treated as
“child support” for purposes of garnishment and withholding. 42 U.S.C. § 659(i)(2);
5 C.F.R. § 581.102(d). Federal law requires federal agencies to comply with state
laws enacted pursuant to 42 U.S.C. § 666(a)(1) & (b), and to other legal process brought
by a state agency administering a program to enforce the legal obligation of an individual
to provide child support. 42 U.S.C. § 659(a); 5 C.F.R. § 581.305(a)(1). Accordingly,
if the fee is being collected pursuant to valid legal process by a state agency administering
a program to enforce a legal obligation to provide child support, SSA must honor the
fee.
C. The $2 Administrative Fee is Being Collected by the Maine Department of Health
and Human Services, a State Agency Administering a Program to Enforce a Legal Obligation
to Provide Child Support.
The Maine Department of Health and Human Services administers the state program to
enforce child support obligations. See Me. Rev. Stat. Ann. tit. 19-A, § 2108. The Maine legislature has instituted a law
requiring the Maine Department of Health and Human Services [2] to charge a fee of “$2 per pay period to all obligors whose child support payments
are made to the department to reduce the department’s costs in providing support enforcement
services.” See Me. Rev. Stat. Ann. 19-A § 2103(3). SSA is obligated to withhold the $2.00 per pay
period fee, assuming that the garnishment order satisfies the requirements of POMS
GN 02410.210, because the fee constitutes “child support” as defined in the statute and implementing
regulations, and because the fee is being collected by the state agency administering
the child support enforcement program. See 42 U.S.C. §§ 659(a), (i)(2); 5 C.F.R. § 581.102(d); Me. Rev. Stat. Ann. tit. 19-A,
§ 2108.
(2) SSA Need Not Insist That Future Support Orders Specifically State That SSA Must Deduct
a Fee Pursuant to Section 2103 of Title 19-A of the Maine Revised Statutes, But the
Income Withholding for Support Notice Should Specify the Amount of the Fee and the
Basis for the Fee.
SSA must comply with state laws enacted pursuant to 42 U.S.C. § 666(a)(1) & (b), and
to “any other legal process brought, by a State agency administering a program under
a State plan approved under this part or by an individual obligee, to enforce the
legal obligation of the individual to provide child support or alimony.” 42 U.S.C.
§ 659(a). As explained above, the statutory definition of “child support” includes
“amounts required to be paid under a judgment, decree, or order, whether temporary,
final, or subject to modification, issued by a court or an administrative agency of
competent jurisdiction, for the support and maintenance of a child… which may include
other related costs and fees…” 42 U.S.C. § 659(i)(2). Further, section 659(a) subjects
moneys payable by SSA to “withholding in accordance with State law enacted pursuant
to subsections (a)(1) and (b) of section 666 of this title and … to any other legal
process brought, by a State agency administering a program under a State plan approved
under this part….”. 42 U.S.C. § 659(a).
The Maine Department of Health and Human Services is a state agency administering
a plan approved under Part IV-D of the Social Security Act. [3] Maine law provides that a child support order must include, among other information,
the amount of income to be withheld and a notice to the payor of income of the requirement
to withhold and send to the department a fee of $2 per week. [4] See Me. Rev. Stat. Ann. tit. 19-A, § 2652. However, Maine law also allows enforcement
of income withholding through serving a notice upon the payor of income. Me. Rev.
Stat. Ann. tit. 19-A, § 2652(3-A). The statutory provision governing the notice to
the payor merely states that the form must conform with the standard format prescribed
by the Secretary of Health and Human Services and the requirements of Part IV-D of
the Social Security Act. Me. Rev. Stat. Ann. tit. 19-A, § 2655. Fortunately, the United
States Secretary of Health and Human Services has promulgated regulations setting
forth the requirements of the notice to the payor. See 45 C.F.R. § 303.100(e)(1). The Office of Management and Budget has approved a standard
form that embodies all of the requirements. See OMB Form 0970-0154 (attached), available at: http://www.acf.hhs.gov/sites/default/files/ocse/omb_0970_0154.pdf (last visited Nov. 30, 2012); OMB Form 0970-0154 Instructions (attached), available
at: http://www.acf.hhs.gov/sites/default/files/ocse/omb_0970_0154_instructions.pdf (last visited Nov. 30, 2012). Significantly, the instructions make clear that OMB
Form 0970-0154 “is the standard format prescribed by the Secretary in accordance with”
42 U.S.C. § 666(b)(6)(A)(ii). Maine uses the approved form to enforce income withholding
for support. See Maine sample order, attached. Because the OMB Form 0970-0154 used by the state of
Maine to enforce income withholding for support satisfies the requirements of 42 U.S.C.
§ 666(b)(6)(A)(ii) and 45 C.F.R. § 303.100(e)(1), SSA is obligated to honor it. See 42 U.S.C. §§ 659(a) (United States agencies and subdivisions are subject “to withholding
in accordance with State law enacted pursuant to subsections (a)(1) and (b) of section
666 of this title and regulations of the Secretary under such subsections… to enforce
the legal obligation of the individual to provide child support…”).
Because, under Maine law, a separate order is not required to collect the administrative
fee, we need not insist that future orders contain language referencing the administrative fee. See Me. Rev. Stat. Ann. 19-A, §§ 2103(3), 2652 (“the department may implement immediate
income withholding by serving the notice required under section 2655 upon the obligor’s
payor of income without providing an attested copy of the support order.”). However,
SSA should insist that the Income Withholding for Support Notice contain the amount
to be withheld, including the amount to be withheld as a fee pursuant to Maine Revised
Statute title 19-A, section 2103. See 45 C.F.R. § 303.100(e)(1)(i); Me. Rev. Stat. Ann. 19-A, § 2655. The controlling federal
regulation specifies that the notice for withholding must include “[t]he amount to
be withheld from the noncustodial parent’s income, and a statement that the amount
actually withheld for support and other purposes… may not be in excess of the maximum
amounts permitted under [15 U.S.C. § 1673(b)].”. 45 C.F.R. § 303.100(e)(1)(i). As
the instructions for the OMB Form 0970-0145 state, the notice must contain a description
of “[m]iscellaneous obligations… Must specify. Description of the obligation.” See OMB Form 0970-0154, Income Withholding for Support - Instructions at p.3 (emphasis
in original), available at: http://www.acf.hhs.gov/sites/default/files/ocse/omb_0970_0154_instructions.pdf (last visited Nov. 30, 2012). Thus, while the underlying support order need not specifically
refer to the $2 administrative fee, the Income Withholding for Support Notice should
specifically identify the amount of the fee and reference the statutory basis for
the obligation. See OMB Form 0970-0154, Income Withholding for Support - Instructions.
(3) SSA Should Compute the $2 Per Pay Period Fee by Adding the Fee to its Regularly Scheduled
Disbursements.
Maine law requires the Maine Department of Health and Human Services (DHHS) to charge
a fee of $2 per pay period to all obligors whose child support payments are made to
the department to reduce the department’s costs in providing support enforcement services.
See Me. Rev. Stat. Ann. tit. 19-A, § 2103(3); see also Me. Rev. Stat. Ann. tit. 19-A, § 101(4) (defining “department” to mean the Department
of Health and Human Services and its agents and authorized representatives). DHHS
must notify the obligor in advance of the increase in withholding. Me. Rev. Stat.
Ann. tit. 19-A, § 2103(3). This statutory provision was amended in 2011. See 2011 Me. Legis. Serv. ch. 477, § L-1. The statute previously required collection
of a fee of $2 per week. See Me. Rev. Stat. Ann. 19-A, § 2103(3) (historical and statutory notes). Accordingly,
the question of how SSA should compute the $2 fee is moot, since the fee now requires
payment “per pay period.” “Pay period” is not defined in the statute, but it is reasonable
to construe that language as indicating that the obligor need not alter its payment
schedule to accommodate the fee, and should instead add the $2 fee each time it makes
a disbursement. This reading conforms with 42 U.S.C. § 659(e), which provides: “[a]
governmental entity that is affected by legal process served for the enforcement of
an individual’s child support or alimony payment obligations shall not be required
to vary its normal pay and disbursement cycle in order to comply with the legal process.”
See also 42 U.S.C. § 666(b)(6)(C) (“employer shall not be required to vary the normal pay
and distribution cycles in order to comply” with employer’s liability to state for
failing to withhold income following receipt of proper notice). Since the governing
federal statute specifies that the government is not required to alter its pay cycle
to accommodate a state order, and the state order itself states that the fee is required
“per pay period,” SSA should add the $2 fee to each of its regularly scheduled disbursements.
See also 5 C.F.R. § 581.305(f).
(4) Where SSA is Already Garnishing Funds Pursuant to a Valid Support Order, a New or
Amended Order is Not Required for SSA to Begin to Deduct the Fee.
A new or amended order is not required, but an updated Income Withholding for Support
Notice is required. The governing federal statute provides that “withholding [from
income of amounts payable as support] must occur without the need for any amendment
to the support order involved or for any further action (other than those actions
required under this part) by the court or other entity which issued such order.” 42
U.S.C. § 666(b)(2). Further, the employer. [5] of a noncustodial parent, upon being given a notice “in a standard format prescribed
by the Secretary [] contain[ing] only such information as may be necessary for the
employer to comply with the withholding order[,]” shall withhold the funds as directed
in the notice. 42 U.S.C. § 666(b)(6)(A). Additionally, 42 U.S.C. § 659(a) provides
that federal government agencies are subject to withholding in accordance with state
laws enacted pursuant to 42 U.S.C. § 666(a)(1) and (b) to the same extent as private
persons. Maine state law, enacted pursuant to 42 U.S.C. § 666(a)(1) and (b), specifies
that the Maine Department of Health and Human Services “is not required to issue a
new or amended withholding order to collect the fee…”. Me. Rev. Stat. Ann. tit. 19-A,
§ 2103(3). Since federal law requires procedures to enable withholding of income to
enforce a support order without obtaining an amended order and subjects federal government
agencies to state law, and because state law provides that an amended order is not
required to collect the fee, there is no need for a new or amended order before SSA
begins deducting the fee for the beneficiary. See 42 U.S.C. §§ 659(a), 666(a)(1), (b)(6)(A); Me. Rev. Stat. Ann. tit. 19-A, § 2103(3).
(5) The State Cannot Issue an Order for Fees Where Garnishing of SSA Benefits Has Already
Ceased.
As the Maine statute explains, “[t]he department shall charge a fee of $2 per pay
period to all obligors [COMMENT: remove underline] whose child support whose child
support payments are made to the department…”. Me. Rev. Stat. Ann. tit. 19 A, § 2103(3).
The department collects the fee from obligors “whose child support is paid to the
department under an income withholding order by notifying the payor of income to the
obligor to increase withholding by $2 per pay period.” Id. If the garnishment of SSA
benefits had already ceased, then the child support would not be “paid to the department
under an income withholding order” and thus the department could not collect the fee
from SSA. Id.
(6(a)) The $2 Administrative Fee Counts Toward the Withholding Limits Described in POMS GN 02410.215.
POMS GN 02410.215 explains that the garnishment amount is limited to the lesser of the State maximum
or the maximum under the Consumer Credit Protection Act, 15 U.S.C. § 1673(b). See POMS GN 02410.215.A.3. The governing federal statute explains that a state enforcing a support order
may withhold as much of a parent’s income as necessary to comply with the order …
“up to the maximum amount permitted under section 1673(b) of Title 15. If there are
arrearages to be collected, amounts withheld to satisfy such arrearages, when added
to the amounts withheld to pay current support and provide for the fee, may not exceed
the limit permitted under section 1673(b), but the State need not withhold up to the
maximum amount permitted…” 42 U.S.C. § 666(b)(1). As explained above, the controlling
federal statute defines “child support” to include “related fees,” which would encompass
Maine’s $2 administrative fee. As “child support,” the fees are subject to the statutory
limit on withholding, 42 U.S.C. § 666(b)(1). The state may not withhold more than
the amount allowed by 15 U.S.C. § 1673(b). See 42 U.S.C. § 666(b)(1); see also 45 C.F.R. § 303.100(a)(3), 303.100(e)(1)(i) (notice to employer initiating withholding
must state that the amount to be withheld, including a fee the employer may deduct
for administrative costs, may not exceed the maximum amounts permitted by 15 U.S.C.
§ 1673(b)).
(6(b)) SSA is Obligated to Deduct the $2 Administrative Fee, But the Total Amount Withheld
May Not Exceed the Limits Set by 15 U.S.C. § 1673(b).
The amount withheld shall not exceed the maximum amount permitted under 15 U.S.C.
§ 1673(b), but the fee should still be deducted. The U.S. Department of Health and
Human Services, Administration for Children and Families, Office of Child Support
Enforcement, explains that if a fee plus child support “exceeds the maximum amount
allowed to be withheld under 15 U.S.C. § 1673(b), the employer may take the entire
amount of its administrative fee and make the child support payment less than the
amount in the notice. The amount of support that was not paid because the employer
deducted the administrative fee instead becomes part of the arrears owed by the non-custodial
parent.” See U.S. Department of Health and Human Services, Administration for Children and Families,
Office of Child Support Enforcement, Federal Agency Frequently Asked Questions on Income Withholding, available at http://www.acf.hhs.gov/programs/css/resource/federal-agency-faqs-on-income-withholding (last visited Nov. 29, 2012). While that particular guidance refers to an employer’s
administrative fee for processing the withholding of income, the principle applies
with equal force to the administrative fee charged by the state of Maine. SSA may
not withhold more than the amount permitted by 15 U.S.C. § 1673(b), but SSA is obligated
to pay the $2 fee. If the $2 fee would push the total amount withheld above the statutory
threshold, SSA cannot withhold more than the statutory threshold. [6] As a practical matter, SSA should withhold as much as the order requires, including
the $2 fee, up to the limits permitted by 15 U.S.C. § 1673(b), and if Maine wants
to collect its $2 fee, then the state of Maine will add the $2 in child support that
was displaced by collection of the fee to the arrears owed by the noncustodial parent.
SSA remains bound by the limits of 15 U.S.C. § 1673(b). [7] The allocation and calculation of any shortfall in the obligor’s child support is
a matter for the Maine Department of Health and Human Services to resolve.