Identification Number:
GN 02408 TN 23
Intended Audience:See Transmittal Sheet
Originating Office:DCBFM OFPO
Title:Stop Payments and Reclamations
Type:POMS Transmittals
Program:All Programs
Link To Reference:
 

PROGRAM OPERATIONS MANUAL SYSTEM
Part GN – General
Chapter 024 – Checks
Subchapter 08 – Stop Payments and Reclamations
Transmittal No. 23, 01/10/2019

Audience

PSC: BA, CCRE, CS, DS, IES, ILPDS, IPDS, PETE, RECONR, SCPS, TSA, TST;
OCO-OEIO: BIES, BTE, CCRE, CR, FCR, PETL, RECOVR;
OCO-ODO: BTE, CCE, CR, CST, CTE, CTE TE, DSE, PAS, PETE, PETL, RCOVTA, RECOVR;
FO/TSC: CS, CS TII, CS TXVI, CSR, CTE, FR, OA, OS, RR, TA, TSC-CSR;

Originating Component

OFPO

Effective Date

Upon Receipt

Background

International Direct Deposit (IDD) service is a joint effort between our agency and the Federal Reserve Bank of Kansas City (FRBKC). Per confirmation from Fiscal Service they have added additional countries to ITS.gov for IDD reclamation requests.

 

Summary of Changes

GN 02408.920 International Direct Deposit (IDD) Payment Reclamation Forms and the International Treasury Services Application (ITS.gov)

The following countries have been added to Subsection F; Estonia, France, Germany, Iceland, Ireland, Italy, Latvia, Lithuania, Luxembourg, Monaco, Norway, Portugal, San Marino, Slovakia, Slovenia, Spain, Sweden,, and United Kingdom.

GN 02408.920 International Direct Deposit (IDD) Payment Reclamation Forms and the International Treasury Services Application (ITS.gov)

A. When the Office of Earnings and International Operations (OEIO) uses forms SSA-1712 CN and SSA-1712

OEIO uses the SSA-1712-CN (Notice of Reclamation – Canada Pmt Made in CAD) to reclaim incorrect Canadian dollar (CAD) payments sent to Canadian financial institutions (FI). OEIO uses the SSA-1712 (Notice of Reclamation) to reclaim incorrect U.S. dollar (USD) payments sent to Canadian FIs. OEIO uses both forms when payments were CAD and USD. These forms and others are available on OEIO’s website, in the International Direct Deposit (IDD) Resource Kit and in this section.

B. Exhibit of SSA-1712 CN (Notice of Reclamation – Canada Pmt Made

To view the form, go to SSA-1712-CN.

http://inform.ssahost.ba.ssa.gov/pdfs/ssa1712cn.pdf

C. Exhibit of Form SSA-1712 (Notice of Reclamation)

To view the form, go to SSA-1712.

D. When OEIO uses Form SSA-1713 (Statement of Reclamation Action)

OEIO includes the SSA-1713 whenever OEIO sends a reclamation request directly to a foreign FI. The FI then uses the form to respond to OEIO. This form and others are available on OEIO’s website, in the International Direct Deposit (IDD) Resource Kit, and in this section.

E. Exhibit of the Form SSA-1713

To view the form, go to SSA-1713.

 

F. When technicians use ITS.gov for IDD reclamation requests

The Kansas City Financial Institution (KFC) processes reclamation requests for certain countries when the outstanding amount is $100 or more. Technicians must enter all reclamation requests for KFC through the International Treasury Services application (ITS.gov). Instructions for entering reclamations are available on the ITS.gov help file. KFC processes reclamation requests for the countries listed in the following chart:

Country Name

Country Code

Geo Code

Anguilla

70

A

Antigua & Barbuda

70

B

Australia

61

Austria

71

A

Bahama Islands

70

D

Barbados

70

F

Belgium

71

B

British Virgin Islands

70

G

Canada – CAD

51

Canada – USD

62

Cayman Islands

70

H

Cyprus

71

D

Denmark

71

F

Dominican Republic

Estonia

70

66

J

F

Finland

France

Germany

71

56

52

G

Greece

65

Grenada

70

K

Haiti

70

L

Hong Kong

71

H

Hungary

Iceland

Ireland

66

66

54

E

L

Israel

Italy

71

55

R

Jamaica

Latvia

Lithuania

Luxembourg

70

66

66

66

M

G

H

M

Malta

Monaco

71

71

J

E

Netherlands

71

K

Netherlands Antilles

70

N

New Zealand

Norway

71

53

L

Poland

Portugal

San Marino

Slovakia

Slovenia

70

60

71

66

66

E

 

C

D

V

South Africa

Spain

71

58

M

St. Kitts and Nevis

70

T

St. Lucia

70

S

St. Vincent and the Grenadines

Sweden

70

 

57

P

Switzerland

71

N

Trinidad and Tobago

United Kingdom

70

50

R

NOTE: Errors will generate in the ITS.gov application if a technician inputs reclamations through ITS.gov for any unlisted country. For payments sent to banks in Poland, reclamation requests can go to either the FBU in Warsaw, Poland, or KFC. This is because Poland is part of a multi-country contract


GN 02408 TN 23 - Stop Payments and Reclamations - 1/10/2019