Identification Number:
GN 02402 TN 250
Intended Audience:See Transmittal Sheet
Originating Office:DCBFM OFPO
Title:Direct Deposit - Title II and Title XVI
Type:POMS Full Transmittals
Program:All Programs
Link To Reference:
 

PROGRAM OPERATIONS MANUAL SYSTEM

Part GN – General

Chapter 024 – Checks

Subchapter 02 – Direct Deposit - Title II and Title XVI

Transmittal No. 250, 01/12/2024

Audience

PSC: BA, CA, CCRE, CS, DS, ICDS, IES, ILPDS, IPDS, ISRA, PETE, RECONR, SCPS, TSA, TST;
OCO-OEIO: BIES, BTE, CCRE, CR, CTE, FCR, PETL, RECOVR;
OCO-ODO: BTE, CCE, CR, CST, CTE, EHI, LCC, LSC, PAS, PCS, PETL, RC, RCOVTA, RECONR, RECOVR;
FO/TSC: CS, CS TII, CS TXVI, CSR, CTE, FR, OA, OS, RR, TA, TSC-CSR;

Originating Component

OFPO

Effective Date

Upon Receipt

Background

International Direct Deposit (IDD) service is a joint effort between our agency and the Federal Reserve Bank of Kansas City (FRBKC). Per instructions from the Department of the Treasury, we updated the requirements when coding bank data into ITS.gov for the countries of Australia, Samoa and Fiji Islands. We also formatted the enrollment instructions per plain language guidelines for accuracy and consistency within out POMS.

 

Summary of Changes

GN 02402.310 Coding Australia Bank Data for the Master Beneficiary Record (MBR)

Subsection A, we formatted the paragraphs per plain language guidelines.

Subsection F, we formatted the paragraphs per plain language guidelines.

Subsection G, we updated the account number length and formatted the paragraphs per plain language guidelines.

Subsection F, we added a reference section.

 

GN 02402.313 Coding Austria Bank Data for the Master Beneficiary Record (MBR)

Subsection A, we formatted the paragraphs per plain language guidelines.

Subsection F, we formatted the paragraphs per plain language guidelines.

Subsection G, we formatted the paragraphs per plain language guidelines.

Subsection F, we added a reference section.

 

GN 02402.353 Coding Samoan Bank Data on the Master Beneficiary Record (MBR)

Subsection A, we formatted the paragraphs per plain language guidelines.

Subsection F, we formatted the paragraphs per plain language guidelines.

Subsection G, we updated the account number length and formatted the paragraphs per plain language guidelines.

Subsection F, we added a reference section.

 

GN 02402.365 Coding Indonesian Bank Data on the Master Beneficiary Record (MBR)

Subsection A, we formatted the paragraphs per plain language guidelines.

Subsection F, we formatted the paragraphs per plain language guidelines.

Subsection G, we formatted the paragraphs per plain language guidelines.

Subsection F, we added a reference section.

 

GN 02402.420 Coding Fiji Islands Bank Data on the Master Beneficiary Record (MBR)

Subsection A, we formatted the paragraphs per plain language guidelines.

Subsection F, we formatted the paragraphs per plain language guidelines.

Subsection G, we updated the account number length and formatted the paragraphs per plain language guidelines.

Subsection F, we added a reference section.

GN 02402.310 Coding Australia Bank Data for the Master Beneficiary Record (MBR)

A. Background for coding Australia bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Australia. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as an Australia direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Australia to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detail on IDD requests and forwarding information, see:

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP3 International Direct Deposit Signup Form for Australia; or

  • Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in Australia will have a prefix of “61” at the beginning of the Routing and Transit Number (RTN).

D. Overview of IDD for Australia

IDD payments sent to Australia must be in Australia Dollars (AUD) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Australia. The FBU contacts the beneficiary or FI for the additional information.

E. Description of IDD bank data for Australia

The data for coding IDD for Australia comes from banks determined by the FRBKC. The bank data on the MBR reflects up to 21 characters including an account number of up to twelve digits and a Bank State Branch (BSB) number of up to six digits.

F. Policy to code bank data for Australia

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to us. When you use our system to establish or change IDD bank data for Australia (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)), you must go to ITS.gov to enter:

  • account ownership;

  • account type;

  • account number;

  • bank state branch code (BSB);

  • beneficiary address (No post office (PO) boxes accepted);

  • country;

  • enrollment status;

  • first and last name of the beneficiary;

  • payee indicator;

1. Address input requirements for Australia

For all Australia IDD payments, you must enter an address into ITS.gov and our system (e.g. Post Entitlement Online System (POS), MACADE).

DO NOT input a PO box.

The address input must include the:  

  • street address

  • suburb and four-digit numeric postcode;  

  • country code abbreviation “AU” in ITS.gov and the full country name in our system;

  • abbreviated state name.

Refer to the chart in this section for the state abbreviations.

 

 

States

Abbreviations

New South Wales

 NSW 

Northern Territory

 NT

Queensland

QLD

South Australia

SA

Tasmania

TAS

Victoria

VIC

Western Australia

 WA

Australian Capital Territory

ACT

a. Australia address inputs for ITS.gov

When entering Australia addresses into ITS.gov, the information must appear in the designated order as indicated:

  • Address Field 1, enter the beneficiary name      

  • Address Field 2, enter the representative payee name      

  • Address Field 3, enter the street address      

  • Address Field 4, enter the suburb and postcode      

  • Address Field 5, enter the abbreviated state and country code “AU” (ISO two-digit country code)

NOTE: Each field cannot exceed 22 characters.

b. Australia address inputs using our system

When entering Australia address information into our systems (e.g. Post Entitlement Online System (POS), MACADE), you must enter all the information described in the introduction of GN 02402.310F.1. Once input, the Department of the Treasury’s Fiscal Service will convert your inputs into the designated order.

2. Process initial award

Prior to processing an initial award, you must update ITS.gov with the bank account information to ensure that the beneficiary receives his or her payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to us.

3. Add or update bank data using our systems

When you add or update IDD bank data using our system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use the chart in this section when you process within four business days of the current operational month (COM) cutoff date.

 

 

STEP

ACTION

1.

Are you coding an initial claim?

  • If yes, go to step 3.

  • If no, go to step 2.

2.

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP.

REASON: The MBR will not accept the International Direct Deposit (IDD) information.

3.

Is the beneficiary's account an Australian Dollar (AUD) account? If no, STOP.

REASON: Beneficiaries in Australia can only receive IDD payments in AUD accounts.

If yes, go to step 4.

4.

Code the nine-digit RTN for Australia as indicated:

  • Start with 61, the prefix SSA has designated for Australian direct deposit.

  • Code the six-digit Bank State Branch (BSB) Number. Do not code the hyphen.

  • Code the U.S. check digit, which you will obtain through Title II Interactive Comps.

NOTE: The final digit is the U.S. check digit Code and is subject to change. Obtain check digit code through the Title II Interactive Comps from the Main Menus 07/Sub Menu 16.

5.

Code the Type of Account as an “S” for savings or a “C” for checking. If no indicated account type, use a “C” for checking account.

6.

Code the Depositor Account Number (DAN) field with the Account Number (up to twelve characters). The Account Number may contain alpha characters, numeric, or hyphens. DO NOT include the hyphens if the total number of characters exceeds twelve characters.

7.

You must take action on the same business day to enter all the information into ITS.gov listed in the introduction of GN 02402.310F in this section.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

FRBKC rejects the payment and returns it to us when we do not send all required information.

G. Examples of coding bank data for Australia

This section provides examples of how to derive the DAN and RTN for Australia.

1. Example of Australia bank data with a nine-character account number

The customer provides us with a signup form for Australia containing the indicated BSB of 123-456 and account number of 007890-1S

a. Derive the RTN as indicated

  • Code the prefix of “61

  • Code the BSB “123456” (no hyphen).

  • Code the one-digit check code “6” (Obtain from the Title II interactive Comps from the Main Menus 07/Sub Menu 16.)

  • Code the type of account as a “C” for Checking or an “S” for Savings. If no account type indicated, use a “C” for Checking.

b. Derive the DAN as indicated

Code the nine-digit alphanumeric account number “007890-1S” (include the hyphen since the total number of characters is nine).

2. Example of Australia bank data with a five-character account number

The customer provides us with a signup form for Australia containing the indicated BSB of 234-567 and account number of 43432.

Derive the RTN as indicated

  • Code the prefix of “61”

  • Code the BSB “234567” (no hyphen).

  • Code the one-digit check code “4” (Obtain from the Title II interactive Comps from the Main Menus 07/Sub Menu 16.)

  • Code the type of account as a “C” for Checking or an “S” for Savings. If no account type indicated, use a “C” for Checking.

Derive the DAN as indicated

Code the five-digit alphanumeric account number “43432.”

3. Example of Australia bank data with a 10-character account number

The customer provides us with a signup form for Australia containing the indicated BSB of 345-678 and account number of 1234-RD-56.

Derive the RTN as indicated

  • Code the prefix of “61”

  • Code the BSB “345678” (no hyphen).

  • Code the one-digit check code “2” (Obtain from the Title II interactive Comps from the Main Menus 07/Sub Menu 16.)

  • Code the type of account as a “C” for Checking or an “S” for Savings. If no account type indicated, use a “C” for Checking.

Derive the DAN as indicated

Code the alphanumeric account number “1234RD56” (Since the total number of characters is more than 9, the coder does not code the hyphens).

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.313 Coding Austria Bank Data for the Master Beneficiary Record (MBR)

A. Background for coding Austria bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Austria. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the data as Austria direct deposit (IDD) and allows benefit payments to route through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Austria to the beneficiary's FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205, Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255, Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-SSA-1199–OPASInternational Direct Deposit Signup Form for Austria, or

  • Any document that contains required banking information.

 

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processor bank for Austria will have a prefix of 71 at the beginning of the Routing Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “A” assigned for Austria.

D. Overview of IDD for Austria

The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO will fax incomplete forms to the FBU that serves Austria. The FBU contacts the beneficiary or FI for additional information.

E. Description - Austria bank data

The data for coding IDD for Austria will come from the International Bank Account Number (IBAN) provided to the beneficiary from his or her FI. The IBAN will be 20 characters (2 letters and 18 numbers). However, the bank data reflected on the MBR will be 21 characters. Technicians will use the IBAN to derive the RTN and DAN when processing an IDD request.

F. Procedure for coding Austrian IDD bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Austria using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • account ownership

  • account type

  • account number

  • beneficiary address

  • beneficiary phone number

  • country

  • enrollment status

  • first and last name of the beneficiary

  • payee indicator

  • reclamation country

  • IBAN

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC)

1. Obtain SWIFT-BIC code from the FI

The SWIFT code consists of 8 to 11 alphanumeric characters. If only an 8-digit code is given, it refers to the primary office:

  • First 4 characters - bank code (only letters)

  • Next 2 characters - ISO 3166-1 alpha-2 country code (only letters AT for Austria)

  • Next 2 characters - location code (letters and digits)

  • Last 3 characters - branch code, optional ('XXX' for primary office) (letters and digits)

2. Process initial award

Secure IBAN and SWIFT-BIC coding from the beneficiary at the time of filing. The FBU inputs an initial IDD claim if the beneficiary elects the option of direct deposit. All initial IDD claims that an FBU takes for Austria require input into ITS.gov and an SSA system (i.e. MCS, MACADE, etc.) on the same day. You must complete all initial claims that the International Benefits Office (IBO) takes. You must input all initial claims involving Austria IDD into ITS.gov and an SSA system (i.e. MCS, MACADE, etc.) on the same day.

NOTE: If there is dire need or hardship involved, advise the beneficiary of the option of initiating payment via a paper check. Inform the beneficiary that the bank may charge for cashing the check. If the beneficiary chooses the option of paper check, the FBU documents and processes the initial claim.

3. Add or update bank data using SSA systems

 

When you add or update IDD bank data using SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

STEP

ACTION

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP.

REASON: The MBR will not accept the International Direct Deposit (IDD) information unless the address is a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a U.S. dollar account in Austria? If no, STOP.

REASON: Beneficiaries in Austria can only receive IDD payments in Euro accounts.

If no go to step 4.

4

Code the RTN field as follows:

  • Start with 71, the prefix assigned to the processor bank in Austria.

  • Code a zero (0).

  • Code the 5-digit bank code.

  • Code the U.S. check digit. Obtain the U.S. check digit by using the Check Digit program on Title II/Interactive Comps.

NOTE: The final digit is the U.S. check digit Code and is subject to change. Obtain check digit code through the Title II Interactive Comps from the Main Menus 07/Sub Menu 16.

5

Code the account type:

  • · “S” for savings, or

  • · “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

Code the DAN as follows:

  • Start with a country code of “A” designated for Austria, and

  • Code the 11 digit the account number.

NOTE: Be sure the Depositor Account Number contains 12 digits total.

7

You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.313F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

 

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Examples- coding Austria direct deposit

The customer provides us with a signup form for Austria containing the following information: "AT611904300234573201".

  • The first 2 characters of the IBAN are “AT”, which represents the International Organizational for Standardization (ISO) country code.

  • The third and fourth characters of the IBAN are the IBAN check digits. The technician should never code the IBAN ISO country code or the check digit to the MBR.

  • The next five characters represent the five-digit Bankleitzahl (bank code).

  • The last eleven characters represent the eleven-digit account number.

1. Derive the RTN

The technician enters the information for the RTN

  • Code the prefix of 71 (SSA designated prefix for IDD).

  • Code a zero “0”

  • Code the first digit of the branch code “19043”

  • Code the one-digit check code (i.e., 8) (obtained from the Title II interactive Comps from the Main Menus 07/Sub Menu 16);

  • Code the type of account as a “C” for Checking or an “S” for Savings. If no account type indicated, use a “C” for Checking.

2. Derive the DAN

The technician codes the DAN

  • Start with the country code of A, designated for Austria; and

  • Code the 11-digit account number “00234573201”

3. Obtain the following information:

  • RTN: 710190438

  • Checking

  • DAN: A00234573201

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 710190438 ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: A00234573201

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following informaiton

  • RTN- 710190438

  • DAN- CA00234573201

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.353 Coding Samoan Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Samoan bank data

This section describes how to code bank data for international direct deposit (IDD) of title II benefits to a financial institution in Samoa. Social Security Administration (SSA) stores bank data on the MBR in the same fields used for United States (U.S.) direct deposit.

Special coding identifies the data as a Samoan direct deposit and allows SSA to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Samoa to the beneficiary's FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205, Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255, Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • a blank check,

  • an SSA-1199-OP30 International Direct Deposit Signup Form for Samoa, or

  • any documents that contains the required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in Samoa will have a prefix of 66 at the beginning of the Routing and Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “O” assigned for Samoa.

D. Overview of IDD for Samoa

The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO will fax incomplete forms to the FBU that serves Samoa. The FBU contacts the beneficiary or FI for additional information.

E. Description of Samoan direct deposit bank data

The data for coding IDD for Samoa will come from banks the FRBKC has determined can handle the IDD process. The FRBKC identified and listed the participating banks on the International Treasury Services (ITS.gov) website as part of the ITS help file. If you do not have access to ITS.gov, you should refer to the listing in GN 02402.353G to verify bank codes when processing direct deposit to Samoan banks.

The IDD coding for Samoa bank data consists of up to 26 characters, including the country code of “O” for Samoa. The account number contains a:

  • nine-digit RTN 66000BBBX: where 66 is the country code field, position three through five are always zeros, BBB = three-digit bank code based on FI name (which you should verify as correct by checking the ITS.gov help file for assistance or the listing in GN 02402.353G), X = the check digit code; and

  • a 17-digit DAN OAAAAAAAAAAAAAAAA that consists of a one-digit country code of “O”, for Samoa, followed by an account number of 16-digits. If account number is less than 16 digits, add lead zeros (0) to make account number 16 digits.

NOTE: Account type when enrolling in International Treasury Services (ITS.gov) can be defaulted to checking if there is no indication of whether the account is a checking or a savings account.

F. Procedure for coding Samoan routing and account numbers

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Samoa using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • account ownership

  • account type

  • up to 13-digit account number

  • beneficiary address

  • beneficiary phone number

  • country

  • enrollment status

  • first and last name of the beneficiary

  • payee indicator

    NOTE: Account number field should ONLY include the account number itself without leading zeroes or BSB code. The minimum number of digits for account number equals 7.

1. Process initial award

You must update ITS.gov with the bank account information prior to processing an initial award to ensure that the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

2. Add or update bank data using SSA systems

When you add or update IDD bank data using SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP.

REASON: The MBR will not accept the International Direct Deposit (IDD) information.

If yes, go to step 3.

3

Is the beneficiary's account a USD account in Samoa ? If no, STOP .

REASON: Beneficiaries in Samoa can only receive IDD payments in WST accounts.

If yes, go to step 4.

4

To derive the nine-digit RTN for Samoa:

  • Start with 66 (the multi-country prefix SSA and FRBKC have designated to use for IDD to Samoa),

  • Code the three filler zeros “000”,

  • Code the three-digit bank code based on FI name after verifying accuracy against either the ITS.gov help file or the listing in GN 02402.353G of bank codes for Samoa.

  • Code the check digit code of the RTN, which you will obtain through Title II Interactive Comps.

    NOTE: The final digit is the U.S. check digit Code and is subject to change. Obtain check digit code through the Title II Interactive Comps from the Main Menus 07/Sub Menu 16.

5

Code the account type:

  • · “S” for savings, or

  • · “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Samoa , code:

  • O is designated for Samoa,

  • up to 13-digit account number. If account number is less than 13 digits, add lead zeros (0) to make account number 13 digits.

NOTE: SSA does not have IDD for U.S. dollar accounts in Samoa.

7

You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.453F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

 

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Samoan direct deposit

The customer provides us with a signup form for Samoa containing the following information:

  • Bank Name: Central Bank of Samoa

  • Bank Code 102, (based on SSA-1199 and confirming after checking the listing in GN 02402.353G)

  • Account Number: 1122334455667

1. Derive the RTN

The technician enters the information for the RTN

  • Code the prefix of 66 (the multi-country prefix for Samoa).

  • Code three filler zeros “000”.

  • Code the three-digit bank code “102” based on FI name after checking the ITS.gov help file or see the listing in GN 02402.353G.

  • Code the one-digit check code (i.e., 8) (obtained from the Title II interactive Comps from the Main Menus 07/Sub Menu 16).

  • Code the type of account as a “C” for Checking or an “S” for Savings. If no type of account indicated, use a “C” for Checking.

2. Derive the DAN

The technician codes the DAN

  • Use the letter “O” (for Samoa); and

  • The up to 13-digit account number “1122334455667”.

3. Obtain the following information

  • RTN: 660001028

  • Checking

  • DAN: O1122334455667788

a. POS reflects the direst deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 660001028ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: O1122334455667

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN-660001028

  • DAN-CO1122334455667

(NOTE: The C in the DAN means that the account is a checking account.)

H. Samoa Bank Codes

I. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.365 Coding Indonesian Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Indonesia bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Indonesia. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as a Indonesia direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Indonesia to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205, Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255, Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • a blank check;

  • any document that contains the required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI for Indonesia has a prefix of 68 at the beginning of the Routing Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “A” assigned for Indonesia.

D. Overview of IDD for Indonesia

IDD payments sent to Indonesia must be in Indonesia Rupiah (IDR) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO will fax incomplete forms to the FBU that serves Indonesia. The FBU contacts the beneficiary or FI for additional information.

E. Description of Indonesian IDD bank data

The data for coding IDD for Indonesia comes from banks determined by the FRBKC. The bank data for Indonesia reflected on the MBR consists of up to 25 characters including the country code of “A” for Indonesia.

F. Policy for coding Indonesian IDD bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Indonesia using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • account ownership;

  • account type;

  • up to 16-digit account number;

  • bank name and address;

  • 7 digit bank code;

  • country;

  • enrollment status;

  • first and last name of beneficiary;

  • payee indicator;

1. Process initial award

You must update ITS.gov with the bank account information before you process the initial award to ensure the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to us.

2. Add or update bank data using our systems

When you add or update IDD bank data using one of our systems (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

    Step

    Action

    1

    Are you coding an initial claim?

     

    If yes, go to step 3.

     

    If no, go to step 2.

    2

    Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP.

     

    REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

     

    If yes, go to step 3.

    3

    Is the beneficiary's account a IDR account in Indonesia? If yes, STOP.

     

    REASON: Beneficiaries in Indonesia can only receive IDD payments in Indonesian Rupiah accounts.

     

    If no, go to step 4

    4

    To derive the nine-digit RTN for Indonesia, code as follows:

    • Code the prefix of 68 (the multi-country prefix SSA and FRBKC designated to use for IDD to Indonesia).

    • Code the first six digits of the 7-digit bank code.

    • Code the one-digit check code (obtained from the Title II interactive Comps from the Main Menus 07/Sub Menu 16).

    5

    Code the account type:

    • · “S” for savings, or

    • · “C” for checking.

    If the beneficiary does not indicate an account type, use a “C” for checking account.

    6

    To code the DAN for Indonesia, code as follows:

    • Start with a country code of “A” designated for Indonesia

    • Code the Customer Account Number (up to 16 digits).

    NOTE: 

    When the DAN for Indonesia is more than 17 characters, you must code the entire DAN into ITS.gov.

    7

    You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.365F.

     

    You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

     

    REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Indonesian direct deposit

The customer provides us with a signup form for Indonesia containing the Account Number "1234567890123456".

1. Derive the RTN

The technician enters the information for the RTN

  • Code the prefix of “68”;

  • Code the first six digits of the 7-digit bank code;

  • Code the one-digit check code (obtained from the Title II interactive Comps from the Main Menus 07/Sub Menu 16).

  • Code the type of account as a “C” for Checking or an “S” for Savings. If no account type indicated, use a “C” for Checking.

2. Derive the DAN

The technician codes the DAN

  • Start with a country code of “A” designated for Indonesia;

  • Code the 16 digits of the Account Number “1234567890123456”.

3. Obtain the following information

  • RTN: 680000001

  • Checking

  • DAN: A1234567890123456

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 680000001ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: A1234567890123456

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN- 680000001

  • DAN- CA1234567890123456

GN 02402.420 Coding Fiji Islands Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Fiji Islands bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Fiji Islands. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as a Fiji Islands direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Fiji Islands to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e., non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detail on IDD requests and forwarding information, see:

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP105 International Direct Deposit Signup Form for Fiji Islands; or

  • Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in Fiji Islands has a prefix of “72” at the beginning of the Routing and Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “J” assigned for Fiji Islands.

D. Overview of IDD for Fiji Islands

IDD payments sent to Fiji Islands must be in Fijian Dollars (FJD) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Fiji Islands. The FBU contacts the beneficiary or FI for the additional information.

E. Description of Fiji Islands IDD bank data

The data to code IDD for Fiji Islands comes from banks determined by the FRBKC. The bank data on the MBR reflects 21 characters including the country code of J.

F. Procedure for coding Fiji Islands bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Fiji Islands using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • account ownership;

  • account type;

  • up to 12-digit account number:

  • beneficiary address;

  • country;

  • enrollment status;

  • first and last name of the beneficiary;

  • payee indicator

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

NOTE: The bank, branch, account number radio button is required.

1. Obtain SWIFT-BIC code from the FI

The SWIFT code contains a minimum of 8 characters, and a maximum of 11 characters:

  • first four characters - bank code (alpha only);

  • next two characters - ISO 3166-1 alpha 2 country code (alpha only);

  • next two characters - location code (alpha and numeric) (passive participants have "1" in the second character); and

  • last three characters - branch code, optional ('XXX' for primary office) (alpha and numeric).

2. Process initial award

You must update ITS.gov with the bank account information prior to processing an initial award to ensure that the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

    Step

    Action

    1

    Are you coding an initial claim?

     

    If yes, go to step 3

    .

    If no, go to step 2.

    2

    Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

    If no, STOP.

     

    REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

     

    If yes, go to step 3.

    3

    Is the beneficiary's account a FJD account in Fiji Islands? If no, STOP.

     

    REASON: Beneficiaries in Fiji Islands can only receive IDD payments in FJD accounts.

     

    If yes, go to step 4.

    4

    The RTN is 720000047 for Fiji Islands. It contains the:

     

    • Multi-country prefix “72” for Fiji Islands IDD is

    • U.S. check digit code “7” for all IDD accounts in Fiji Islands (at the end of the RTN).

    No need to obtain the check digit code from Title II Interactive Comps.

    5

    Code the account type:

     

    • “S” for savings, or

    • “C” for checking.

     

    If the beneficiary does not indicate an account type, use a “C” for checking account.

    6

    To code the Depositor Account Number (DAN) for Fiji Islands, code:

     

    • “J” designated for Fiji Islands

    • up to 12-digits account number

    7

    You must take action on the same business day to enter all the information into ITS.gov as listed in the introduction of GN 02402.420F in this section.

    You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

     

    REMINDER: FRBKC rejects the payment and returns it to us when we do not send all required information.

G. Example of coding Fiji Islands direct deposit

The customer provides us with a signup form for Fiji Islands containing the account number: "123456789011".

1. Derive the RTN

The technician enters the information for the RTN

  • Code the RTN of 720000047

  • Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

The technician codes the DAN

  • Start with the country code of “J” designated for Fiji Islands; and

  • Code up to 12 digit Customer Account Number “123456789011”

3. Obtain the following information

  • RTN: 720000047

  • Checking

  • DAN: J123456789011

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 720000047 ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: J123456789011

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN: 720000047

  • DAN: CJ123456789011

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)


GN 02402 TN 250 - Direct Deposit - Title II and Title XVI - 1/12/2024