Identification Number:
GN 02402 TN 251
Intended Audience:See Transmittal Sheet
Originating Office:DCBFM OFPO
Title:Direct Deposit - Title II and Title XVI
Type:POMS Full Transmittals
Program:All Programs
Link To Reference:
 

PROGRAM OPERATIONS MANUAL SYSTEM

Part GN – General

Chapter 024 – Checks

Subchapter 02 – Direct Deposit - Title II and Title XVI

Transmittal No. 251, 01/16/2024

Audience

PSC: BA, CA, CCRE, CS, DS, ICDS, IES, ILPDS, IPDS, ISRA, PETE, RECONR, SCPS, TSA, TST;
OCO-OEIO: BIES, BTE, CCRE, CR, CTE, FCR, PETL, RECOVR;
OCO-ODO: BTE, CCE, CR, CST, CTE, EHI, LCC, LSC, PAS, PCS, PETL, RC, RCOVTA, RECONR, RECOVR;
FO/TSC: CS, CS TII, CS TXVI, CSR, CTE, FR, OA, OS, RR, TA, TSC-CSR;

Originating Component

OFPO

Effective Date

Upon Receipt

Background

International Direct Deposit (IDD) service is a joint effort between our agency and the Federal Reserve Bank of Kansas City (FRBKC). Per instructions from the Department of the Treasury, we updated the requirements when coding bank data into ITS.gov for the countries of Monaco, San Marino, Albania, Bolivia, and Cape Verde. We also formatted the enrollment instructions per plain-language guidelines for accuracy and consistency within our POMS.

 

Summary of Changes

GN 02402.367 Coding Monaco Bank Data on the Master Beneficiary Record (MBR)

We added Subsection A and formatted paragraphs per plain language guidelines.

Subsections B, C, D, and E: we formatted paragraphs per plain language guidelines.

Subsection F: we formatted paragraphs per plain language guidelines and added ITS.gov coding requirements per Treasury guidelines.

Subsection G: formatted paragraphs per plain language guidelines.

Added Subsection H as a reference section and moved hyperlink for SSA-1199 to Subsection B to maintain consistency with other International Direct Deposit (IDD) policies.

GN 02402.368 Coding San Marino Bank Data on the Master Beneficiary Record (MBR)

We added Subsection A and formatted paragraphs per plain language guidelines.

Subsections B, C, D, and E: we formatted paragraphs per plain language guidelines.

Subsection F: we formatted paragraphs per plain language guidelines and added ITS.gov coding requirements per Treasury guidelines.

Subsection G: formatted paragraphs per plain language guidelines.

Added Subsection H as a reference section and moved hyperlink for SSA-1199 to Subsection B to maintain consistency with other International Direct Deposit (IDD) policies.

 

GN 02402.369 Coding Albania Bank Data on the Master Beneficiary Record (MBR)

We added Subsection A and formatted paragraphs per plain language guidelines.

Subsections B, C, D, and E: we formatted paragraphs per plain language guidelines.

Subsection F: we formatted paragraphs per plain language guidelines and added ITS.gov coding requirements per Treasury guidelines.

Subsection G: formatted paragraphs per plain language guidelines.

Added Subsection H as a reference section and moved hyperlink for SSA-1199 to Subsection B to maintain consistency with other International Direct Deposit (IDD) policies.

 

GN 02402.370 Coding Bolivia Bank Data on the Master Beneficiary Record (MBR)

We added Subsection A and formatted paragraphs per plain language guidelines.

Subsections B, C, D, and E: we formatted paragraphs per plain language guidelines.

Subsection F: we formatted paragraphs per plain language guidelines and added ITS.gov coding requirements per Treasury guidelines.

Subsection G: formatted paragraphs per plain language guidelines.

Added Subsection H as a reference section and moved hyperlink for SSA-1199 to Subsection B to maintain consistency with other International Direct Deposit (IDD) policies.

 

GN 02402.371 Coding Cape Verde Bank Data on the Master Beneficiary Record (MBR)

We added Subsection A and formatted paragraphs per plain language guidelines.

Subsections B, C, D, and E: we formatted paragraphs per plain language guidelines.

Subsection F: we formatted paragraphs per plain language guidelines and added ITS.gov coding requirements per Treasury guidelines.

Subsection G: formatted paragraphs per plain language guidelines.

Added Subsection H as a reference section and moved hyperlink for SSA-1199 to Subsection B to maintain consistency with other International Direct Deposit (IDD) policies.

 

GN 02402.367 Coding Monaco Bank Data on the Master Beneficiary Record (MBR)

 

A. Background for coding Monaco bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Monaco. We store IDD bank data on the MBR in the same fields used for United States (U.S.) direct deposit.

Special coding identifies the data as a Monaco direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Monaco to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP37 International Direct Deposit Signup Form for Monaco; or

  • Any document that contains the required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in Monaco has a prefix of "71" at the beginning of the Routing Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “E” assigned for Monaco.

D. Overview of IDD for Monaco

IDD payments sent to Monaco must be in Euro accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Monaco. The FBU contacts the beneficiary or FI for additional information.

E. Description of Monaco IDD bank data

The data for coding IDD for Monaco will come from the International Bank Account Number (IBAN) provided to the beneficiary from his or her FI. The IBAN is 27 characters. However, the bank data reflected on the MBR consists of 25 characters. Technicians will use the IBAN to derive the RTN and DAN when processing an IDD request.

 

F. Procedure for coding Monaco bank data

The FRBKC relies on SSA to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Monaco using an SSA system (i.e., Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • first and last name of the beneficiary

  • payee indicator

  • enrollment status

  • country

  • account type

  • account ownership

  • International Bank Account Number (IBAN)

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC)

  • beneficiary address

  • reclamation country

1. Obtain SWIFT-BIC code from the FI

The SWIFT code consists of 8 to 11 alphanumeric characters. When an eight-digit code is present, it refers to the primary office:

  • First four characters - bank code (alpha only);

  • Next two characters - ISO 3166-1 alpha-2 country code (alpha only);

  • Next two characters - location code (alpha and numeric) (passive participant have "1" in the second character); and

  • Last three characters - branch code, optional ('XXX' for primary office) (alpha and numeric).

2. Process initial award

Secure IBAN and SWIFT-BIC coding from the beneficiary at the time of filing. The FBU inputs an initial IDD claim if the beneficiary elects the option of direct deposit. All initial IDD claims that an FBU takes for Monaco require input into ITS.gov and an SSA system (i.e., MCS, MACADE, etc.) on the same day. You must complete all initial claims that the International Benefits Office (IBO) takes. All initial claims taken by the IBO involving IDD for Monaco also require input into ITS.gov and an SSA system (i.e., MCS, MACADE, etc.) on the same day.

NOTE: If there is dire need or hardship involved, advise the beneficiary of the option of initiating payment via a paper check. Inform the beneficiary that the bank may charge for cashing the check. If the beneficiary chooses the option of paper check, the FBU documents and processes the initial claim.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using an SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a U.S. dollar account in Monaco? If yes, STOP.

REASON: Beneficiaries in Monaco can only receive IDD payments in Euro accounts.

If no, go to step 4.

4

Code the RTN (9 digits total) as follows:

  • Start with 71, the prefix SSA has designated for IDD to Monaco.

  • Code the 5-digit bank code.

  • Code the first digit of the 5-digit the branch code.

  • Code the one-digit check code, which you will obtain through Title II Interactive Comps.

NOTE: The final digit is the U.S. check digit code and is subject to change. Obtain check digit code through the Title II Interactive Comps from the Main Menus 07/Sub Menu 16.

5

Code the account type:

  • “S” for savings, or

  • "C" for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

Code the DAN as follows:

  • Start with a country code of “E” designated for Monaco

  • Code the last four digits of the five-digit branch code.

  • Code the last 11-digit Customer Account Number.

7

You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.367F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Monaco direct deposit

The customer provides us with a signup form for Monaco containing the following information: IBAN MC1112739000700011111000H79.

  • The first characters of the Monaco IBAN are “MC,” which represents the International Organization for Standardization (ISO) country code.

  • The third and fourth characters of the IBAN are the IBAN check digit. The technicians should never code the IBAN country code or check digit to the MBR.

  • The next five characters of the IBAN represent the five-digit bank code.

  • The next five characters represent the five-digit branch code.

  • The next 11 characters of the IBAN represent the 11-digit account number.

1. Derive the RTN

The technician enters the information for the RTN.

  • Code the prefix of 71;

  • Code the five-digit bank code “12739”;

  • Code the first digit of the five-digit branch code “0”;

  • Code the one-digit check code (i.e., 6) (obtained from the Title II interactive Comps from the Main Menus 07/Sub Menu 16); and

  • Code the type of account as a “C” for Checking or an “S” for Savings. If no account type indicated, use a “C” for Checking.

2. Derive the DAN

The technician codes the DAN.

  • Start with a country code of “E” designated for Monaco;

  • Code the last four digits of the five-digit branch code “0070”; and

  • Code the 11-digit account number “0011111000H”.

3. Obtain the following information

  • RTN: 711273906

  • Checking

  • DAN: E00700011111000H

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 71273906 ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: E00700011111000H

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN- 711273906

  • DAN- E00700011111000H

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

 

GN 02402.368 Coding San Marino Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding San Marino bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in San Marino. We store IDD bank data on the MBR in the same fields used for United States (U.S.) direct deposit.

Special coding identifies the data as a San Marino direct deposit and allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in San Marino to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP38 International Direct Deposit Signup Form for San Marino; or

  • Any document that contains the required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in San Marino has a prefix of "71" at the beginning of the Routing Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “C” assigned for San Marino.

D. Overview of IDD for San Marino

IDD payments sent to San Marino must be in Euro accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves San Marino. The FBU contacts the beneficiary or FI for additional information.

E. Description of San Marino IDD bank data

The data for coding IDD for San Marino comes from the International Bank Account Number (IBAN) provided to the beneficiary from his or her FI. The IBAN is 27 characters. However, the bank data reflected on the MBR consists of 26 characters. Technicians will use the IBAN to derive the RTN and DAN when processing an IDD request.

F. Procedure for coding San Marino bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for San Marino using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • first and last name of the beneficiary

  • payee indicator

  • enrollment status

  • country

  • account type

  • account ownership

  • International Bank Account Number (IBAN)

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC)

  • beneficiary address

  • reclamation country

1. Obtain SWIFT-BIC code from the FI

The SWIFT code consists of 8 to 11 alphanumeric characters. When an eight-digit code is present, it refers to the primary office:

  • First four characters - bank code (alpha only)

  • Next two characters - ISO 3166-1 alpha-2 country code (alpha only)

  • Next two characters - location code (alpha and numeric) (passive participant have "1" in the second character)

  • Last three characters - branch code, optional ('XXX' for primary office) (alpha and numeric)

2. Process initial award

Secure IBAN and SWIFT-BIC coding from the beneficiary at the time of filing. The FBU inputs an initial IDD claim if the beneficiary elects the option of direct deposit. All initial IDD claims for San Marino taken by an FBU require input into ITS.gov and an SSA system (i.e., MCS, MACADE, etc.) on the same day. You must complete all initial claims taken by the International Benefits Office (IBO). All initial claims taken by the IBO involving IDD for San Marino also require input into ITS.gov and an SSA system (i.e., MCS, MACADE, etc.) on the same day.

NOTE: If there is dire need or hardship involved, advice the beneficiary of the option of initiating payment via a paper check. Inform the beneficiary that the bank may charge for cashing the check. If the beneficiary chooses the option of paper check, the FBU documents and processes the initial claim.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

STEP

ACTION

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a U.S. dollar account in San Marino? If yes, STOP.

REASON: Beneficiaries in San Marino can only receive IDD payments in Euro accounts.

If no, go to step 4.

4

Code the RTN (9 digits total) for San Marino as follows:

  • Start with 71, the prefix SSA has designated for San Marino IDD.

  • Code the five-digit bank code.

  • Code the first digit of the branch code.

  • Code the one-digit check code (obtain through Title II Interactive Comps)

NOTE: The final digit is the U.S. check digit code and is subject to change. Obtain check digit code through the Title II Interactive Comps from the Main Menus 07/Sub Menu 16.

5

Code the account type:

  • “S” for savings or

  • "C" for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

 

6

To code the DAN as follows:

  • Start with the country code of "C" designated for San Marino.

  • Code the last four digits of the five-digit branch code.

  • Code the 12-digit Customer Account Number.

NOTE: SSA sends IDD payments for San Marino in Euros to local FI accounts.

7

You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.368F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

 

G. Example of coding San Marino direct deposit

The customer provides us with a signup form for San Marino containing the following information: IBAN SM86U0322509800000000270100.

  • The first two characters of the IBAN are “SM,” which represents the International Organization for Standardization (ISO) country code.

  • The third and fourth characters of the IBAN are the IBAN check digit. The technicians should never code the IBAN country code or check digit to the MBR.

  • The sixth through tenth characters of the IBAN represent the five-digit bank code.

  • The next five characters represent the five-digit branch code.

  • The last 12 characters of the IBAN represent the 12-digit account number.

1. Derive the RTN

The technician enters the information for the RTN.

  • Code the prefix of 71 (SSA designated prefix for IDD);

  • Code the five-digit bank code “03225”;

  • Code the first digit of the five-digit branch code “0”

  • Code the one-digit check code (i.e., 2) (obtained from the Title II interactive Comps from the Main Menus 07/Sub Menu 16); and

  • Code the type of account as a “C” for Checking or an “S” for Savings. If no account type indicated, use a “C” for Checking.

2. Derive the DAN

The technicians codes the DAN.

  • Code the country code of “C” designated for San Marino;

  • Code the last four digits of the five-digit branch code “9800”; and

  • Code the 12-digits of the bank code “000000270100”.

3. Obtain the following information

  • RTN: 710322502

  • Checking

  • DAN: C9800000000270100

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 710322502

    ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: C9800000000270100

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN-710322502

  • DAN- C9800000000270100

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

 

GN 02402.369 Coding Albania Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Albanian bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Albania. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the data as an Albanian direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Albania to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP48 International Direct Deposit Signup Form for Albania; or

  • Any document that contains the required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI for Albania has a prefix of "71" at the beginning of the Routing Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “S” assigned for Albania.

D. Overview of IDD for Albania

IDD payments sent to Albania must be in U.S. dollar (USD) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Albania. The FBU contacts the beneficiary or FI for additional information.

E. Description of Albanian IDD bank data

The data for coding IDD for Albania will come from the International Bank Account Number (IBAN) provided to the beneficiary from his or her FI. The IBAN for Albania consists of up to 28 characters. However, the bank data reflected on the MBR will reflect up to 27 characters. Technicians will use the IBAN to derive the RTN and DAN when processing an IDD request.

F. Procedure for coding Albanian IDD bank data

The FRBKC relies on SSA to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Albania using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • first and last name of the beneficiary

  • payee indicator

  • enrollment status

  • country

  • account type

  • account ownership

  • 8-digit bank code

  • 16-digit account number

  • International Bank Account Number (IBAN)

  • beneficiary address; (no P.O. box address allowed)

  • bank name

  • bank address

  • reclamation country

1. Process initial award

Secure the beneficiary’s name, address, full IBAN, bank name, and bank address at the time of filing. The FBU inputs an initial IDD claim if the beneficiary elects the option of direct deposit. All initial IDD claims that an FBU takes for Albania require input into ITS.gov and an SSA system (i.e. MCS, MACADE, etc.) on the same day. You must complete all initial claims that the International Benefits Office (IBO) takes. You must input all initial claims involving Albanian IDD into ITS.gov and an SSA system (i.e. MCS, MACADE, etc.) on the same day.

NOTE: If there is dire need or hardship involved, advise the beneficiary of the option of initiating payment via a paper check. Inform the beneficiary that the bank may charge for cashing the check. If the beneficiary chooses the option of paper check, the FBU documents and processes the initial claim.

2. Add or update bank data using SSA systems

When you add or update IDD bank data using an SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

STEP

ACTION

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a USD account in Albania? If no, STOP.

REASON: Beneficiaries in Albania can only receive IDD payments in USD accounts.

If yes, go to step 4

4

Code the RTN (9 digits in total) as follows:

  • Start with 71, the prefix SSA has designated for Albanian IDD.

  • Code the first 6 digits of the bank code

  • Code the 1-digit check code (obtain through Title II Interactive Comps)

    NOTE: The final digit is the U.S. check digit Code and is subject to change. Obtain check digit code through the Title II Interactive Comps from the Main Menus 07/Sub Menu 16.

5

Code the account type:

  • “S” for savings, or

  • "C" for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

Code the DAN as follows:

  • Start with a country code of "S" designated for Albania.

  • Code the last 2 digits of the bank code.

  • Code the Customer Account Number (up to 14 digits).

7

You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.369F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Albania direct deposit

The customer provides us with the IBAN AL47 2121 1009 0000 0002 3569 8741

  • The first two characters of an Albanian IBAN are “AL,” which represents the International Organization for Standardization (ISO) country code.

  • The third and fourth characters of the IBAN are the IBAN check digits. The technicians should never code the IBAN ISO country code or the check digit to the MBR.

  • The next 8 characters of the IBAN represent the 8-digit bank code.

  • The last 16 characters represent the 16-digit account number.

1. Derive the RTN

The technician codes the RTN.

  • Code the prefix of 71;

  • Code the first 6 digits of the 8-digit bank code “212110”;

  • Code the 1-digit check code (i.e., 7) (obtained from the Title II interactive Comps from the Main Menus 07/Sub Menu 16); and

  • Code the type of account as a “C” for Checking or an “S” for Savings. If no account type indicated, use a “C” for Checking.

2. Derive the DAN

The technicians codes the DAN.

  • Start with a country code of "S" designated for Albania;

  • Code the last 2 digits of the bank code “09”;

  • Code the first 14 digits of the 16-digit account number “00000002356987”

3. Obtain the following information

  • RTN: 712121107

  • Checking

  • DAN: S0900000002356987

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 712121107

    ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: S0900000002356987

  • CANCEL DIRECT DEPOSIT (Y):

b. The MBR reflects the following information

  • RTN-712121107

  • DAN- CS0900000002356987

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.370 Coding Bolivia Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Bolivian bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Bolivia. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the data as a Bolivia direct deposit and allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Bolivia to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the form of:

  • Blank check;

  • SSA-1199-OP47 International Direct Deposit Signup Form for Bolivia; or

  • Any document that contains the required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI for Bolivia will have a prefix of "70" at the beginning of the Routing Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “O” assigned for Bolivia.

D. Overview of IDD for Bolivia

IDD payments sent to Bolivia must be in U.S. dollar accounts (USD) at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Bolivia. The FBU contacts the beneficiary or FI for additional information.

E. Description of Bolivian IDD bank data

The data to code IDD for Bolivia comes from banks determined by the FRBKC. The bank data on the MBR reflects up to 27 characters including the country code of “O” for Bolivia.

F. Procedure for coding Bolivian bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Bolivia using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • first and last name of the beneficiary

  • payee indicator

  • enrollment status

  • country

  • account type

  • account ownership

  • 16-digit account number

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC)

  • beneficiary address; (no P.O. box address allowed)

  • bank name

  • bank address

  • reclamation country

1. Obtain SWIFT-BIC code from the FI

The SWIFT code contains a minimum of 8 characters, and a maximum of 11 characters:

  • first four characters - bank code (alpha only);

  • next two characters - ISO 3166-1 alpha 2 country code (alpha only);

  • next two characters - location code (alpha and numeric) (passive participant have "1" in the second character); and

  • last three characters - branch code, optional ('XXX' for primary office) (alpha and numeric).

2. Process initial award

You must update ITS.gov with the bank account information prior to processing an initial award to ensure that the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using an SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

STEP

ACTION

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a USD account in Bolivia?

If no, STOP.

REASON: Beneficiaries in Bolivia can only receive IDD payments in USD accounts.

If yes, go to step 4

4

The RTN is 700000012 for Bolivia. It contains the:

  • Multi-country prefix of “70” for Bolivian IDD;

  • U.S. check digit code of "2" at the end of the RTN for all IDD accounts in Bolivia.

    No need to obtain the check digit code from Title II Interactive Comps.

5

Code the account type:

  • “S” for savings, or

  • “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Bolivia, code:

  • O” which is designated for Bolivia.

  • 16-digit account number.

7

You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.370F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Bolivian direct deposit

The customer provides us with a signup form for Bolivia containing the account number: "1234567890123456."

1. Derive the RTN

The technician enters the information for the RTN.

  • Code the RTN of 700000012

  • Code the type of account as a “C” for Checking or an “S” for Savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

The technician codes the DAN.

  • Start with the country code of “O” designated for Bolivia; and

  • Code the 16-digit account number “1234567890123456.”

3. Obtain the following information

  • RTN: 700000012

  • Checking

  • DAN: O1234567890123456

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 700000012

    ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: O1234567890123456

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN- 700000012

  • DAN- CO1234567890123456

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.371 Coding Cape Verde Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Cape Verde bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Cape Verde. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the data as a Cape Verde direct deposit and allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Cape Verde to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP41 International Direct Deposit Signup Form for Cape Verde; or

  • Any document that contains the required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI for Cape Verde has a prefix of "71" at the beginning of the Routing Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “O” assigned for Cape Verde.

D. Overview of IDD for Cape Verde

IDD payments sent to Cape Verde must be in U.S. dollar (USD) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Cape Verde. The FBU contacts the beneficiary or FI for additional information.

 

E. Description of Cape Verde IDD bank data

The data for coding IDD for Cape Verde comes from banks determined by the FRBKC. The bank data on the MBR will reflect up to 27 including the country code of "O".

F. Procedure for coding Cape Verde bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Germany using an SSA system (i.e. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE).).

You must then go to ITS.gov to enter the following data:

  • first and last name of the beneficiary

  • payee indicator

  • enrollment status

  • country

  • account type

  • account ownership

  • 16-digit account number

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC)

  • beneficiary address; (no P.O. box address allowed)

  • reclamation country

1. Obtain SWIFT-BIC code from the FI

The SWIFT code should consist of 11 alphanumeric characters:

  • First four characters - bank code (alpha only);

  • Next two characters - ISO 3166-1 alpha-2 country code (alpha only);

  • Next two characters - location code (alpha and numeric) (passive participant have "1" in the second character); and

  • Last three characters - branch code, optional ('XXX' for primary office) (alpha and numeric).

2. Process initial award

Secure the beneficiary’s name, address, and full SWIFT-BIC code at the time of filing. The FBU inputs an initial IDD claim if the beneficiary elects the option of direct deposit. All initial IDD claims that an FBU takes for Cape Verde require input into ITS.gov and an SSA system (i.e. MCS, MACADE, etc.) on the same day. You must complete all initial claims that the International Benefits Office (IBO) takes. You must input all initial claims involving Cape Verde IDD into ITS.gov and an SSA system (i.e. MCS, MACADE, etc.) on the same day.

NOTE: If there is dire need or hardship involved, advise the beneficiary of the option of initiating payment via a paper check. Inform the beneficiary that the bank may charge for cashing the check. If the beneficiary chooses the option of paper check, the FBU documents the initial claim.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

STEP

ACTION

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP.

REASON: The MBR will not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a USD account in Cape Verde? If no, STOP.

REASON: Beneficiaries in Cape Verde can only receive IDD payments in USD accounts.

If yes, go to step 4

4

The RTN is 710000028 for Cape Verde. It contains the:

  • Multi-country prefix of "71" for Cape Verde IDD;

  • U.S. check digit code of "8" at the end of the RTN for all IDD accounts in Cape Verde.

    No need to obtain the check digit code from Title II Interactive Comps.

5

Code the account type:

  • “S” for savings, or

  • “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Cape Verde, code:

  • O” designated for Cape Verde,

  • Up to 16 digits of the account number

7

You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.371F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Cape Verde direct deposit

The customer provides us with a signup form for Cape Verde containing the following information: "1234567890123456."

1. Derive the RTN

The technician enters the information for the RTN.

  • Code an RTN of 710000028

  • Code the type of account as a “C” for Checking or an “S” for Savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

The technician codes the DAN.

  • Start with an alpha country code of “O” designated for Cape Verde;

  • Code the 16-digits of the Account Number “1234567890123456.”

3. Obtain the following information

  • RTN: 710000028

  • Checking

  • DAN: O1234567890123456

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 710000028

    ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: O1234567890123456

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN- 710000028

  • DAN- CO1234567890123456

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)


GN 02402 TN 251 - Direct Deposit - Title II and Title XVI - 1/16/2024