Identification Number:
GN 02402 TN 252
Intended Audience:See Transmittal Sheet
Originating Office:DCBFM OFPO
Title:Direct Deposit - Title II and Title XVI
Type:POMS Full Transmittals
Program:All Programs
Link To Reference:
 

PROGRAM OPERATIONS MANUAL SYSTEM

Part GN – General

Chapter 024 – Checks

Subchapter 02 – Direct Deposit - Title II and Title XVI

Transmittal No. 252, 01/16/2024

Audience

PSC: BA, CA, CCRE, CS, DS, ICDS, IES, ILPDS, IPDS, ISRA, PETE, RECONR, SCPS, TSA, TST;
OCO-OEIO: BIES, BTE, CCRE, CR, CTE, FCR, PETL, RECOVR;
OCO-ODO: BTE, CCE, CR, CST, CTE, EHI, LCC, LSC, PAS, PCS, PETL, RC, RCOVTA, RECONR, RECOVR;
FO/TSC: CS, CS TII, CS TXVI, CSR, CTE, FR, OA, OS, RR, TA, TSC-CSR;

Originating Component

OFPO

Effective Date

Upon Receipt

Background

International Direct Deposit (IDD) service is a joint effort between our agency and the Federal Reserve Bank of Kansas City (FRBKC). Per instructions from the Department of the Treasury, we updated the requirements when coding bank data into ITS.gov for the country of Eritrea. We also formatted the enrollment instructions per plain language guidelines for accuracy and consistency within out POMS.

 

Summary of Changes

GN 02402.377 Coding Romania Bank Data on the Master Beneficiary Record (MBR)

Subsection A, we formatted the paragraphs per plain language guidelines.

Subsection F, we formatted the paragraphs per plain language guidelines.

Subsection G, we formatted the paragraphs per plain language guidelines.

Subsection F, we added a reference section.

 

GN 02402.378 Coding Lebanon Bank Data on the Master Beneficiary Record (MBR)

Subsection A, we formatted the paragraphs per plain language guidelines.

Subsection F, we formatted the paragraphs per plain language guidelines.

Subsection G, we formatted the paragraphs per plain language guidelines.

Subsection F, we added a reference section.

 

GN 02402.379 Coding Nigeria Bank Data on the Master Beneficiary Record (MBR)

Subsection A, we formatted the paragraphs per plain language guidelines.

Subsection F, we formatted the paragraphs per plain language guidelines.

Subsection G, we formatted the paragraphs per plain language guidelines.

Subsection F, we added a reference section.

 

GN 02402.380 Coding Costa Rica Bank Data on the Master Beneficiary Record (MBR)

Subsection A, we formatted the paragraphs per plain language guidelines.

Subsection F, we formatted the paragraphs per plain language guidelines.

Subsection G, we formatted the paragraphs per plain language guidelines.

Subsection F, we added a reference section.

 

GN 02402.381 Coding Tunisia Bank Data on the Master Beneficiary Record (MBR)

Subsection A, we formatted the paragraphs per plain language guidelines.

Subsection F, we formatted the paragraphs per plain language guidelines.

Subsection G, we formatted the paragraphs per plain language guidelines.

Subsection F, we added a reference section.

GN 02402.399 Coding Eritrea Bank Data on the Master Beneficiary Record (MBR)

Subsection B, we added a note indicating $25.00 is the minimum required for IDD.

GN 02402.377 Coding Romania Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Romania bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Romania. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as a Romania direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Romania to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205, Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255, Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • a blank check;

  • an SSA-1199-OP99 International Direct Deposit Signup Form for Romania; or

  • any document that contains the required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI for Romania has a prefix of 71 at the beginning of the Routing Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “Q” assigned for Romania.

D. Overview of IDD for Romania

IDD payments sent to Romania must be in Romanian Leu (ROM) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO will fax incomplete forms to the FBU that serves Romania. The FBU contacts the beneficiary or FI for additional information.

E. Description of Romania IDD bank data

The data for coding IDD for Romania will come from the International Bank Account Number (IBAN) provided to the beneficiary by his or her FI. The IBAN for Romania consists of up to 24 characters. The bank data for Romania reflected on the MBR consists of up to 27 characters including the country code of Q for Romania.

F. Policy for coding Romania bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Romania using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • account ownership

  • account type

  • account number

  • beneficiary address - (no P.O. Box address allowed)

  • beneficiary phone number

  • country

  • enrollment status

  • first and last name of the beneficiary

  • payee indicator

  • reclamation country

  • IBAN

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC)

1. Obtain SWIFT-BIC code from the FI

The SWIFT code consists of 11 alphanumeric characters:

  • First four characters - bank code (only letters);

  • Next two characters - ISO 3166-1 alpha-2 country code (only letters);

  • Next two characters - location code (letters and digits) (passive participant have "1" in the second character); and

  • Last three characters - branch code, optional ('XXX' for primary office) (letters and digits).

2. Process initial award

You must update ITS.gov with the bank account information prior to processing an initial award to ensure that the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

NOTE: If there is dire need or hardship involved, tell the beneficiary of the option of initiating payment via a paper check. Inform the beneficiary that the bank may charge for cashing the check. If the beneficiary chooses the option of paper check, the FBU documents the initial claim.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

STEP

ACTION

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a RON account in Romania? If no, STOP.

REASON: Beneficiaries in Romania can only receive IDD payments in RON accounts.

If yes, go to step 4

4

The RTN is 710000044 for all IDD to Romania. SSA and KRBKC have designated 71 as the multi-country prefix for Romania IDD. The 4 in the RTN represents the U.S. check digit code for all IDD accounts in Romania. Therefore, there is no need to obtain the check digit code from Title II Interactive Comps.

5

 

Code the account type:

  • · “S” for savings, or

  • · “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

Code the Depositor Account Number (DAN) for Romania as follows:

  • Start with a country code of Q designated for Romania

  • Code the Customer Account Number (up to 16 digits).

7

You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.377F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

 

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Romania direct deposit

The customer provides us with a signup form for Mauritius containing the account number: RO49AAAA1B31007593840000

  • The first two characters of a Romania IBAN are “RO ,” which represents the International Organization for Standardization (ISO) country code.

  • The third and fourth characters of the IBAN are the IBAN check digits. The technicians should never code the IBAN ISO country code or the check digit to the MBR.

  • The next four characters of the IBAN represent the 4-digit bank code.

  • The last 16 characters represent the 16-digit account number.

1. Derive the RTN

The technician enters the information for the RTN.

  • Code an RTN of 710000044

  • Code the type of account as a “C” for Checking or an “S” for Savings. If no account type indicated, use a “C” for Checking.

2. Derive the DAN

The technician codes the DAN

  • Start with a country code of Q designated for Romania;

  • Code the 16-digit Account Number “1B31007593840000”

3. Obtain the following information:

  • RTN: 710000044

  • Checking

  • DAN: Q1B31007593840000

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 710000044 ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: Q1B31007593840000

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN-710000044

  • DAN- CQ1B31007593840000

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.378 Coding Lebanon Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Lebanon bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Lebanon. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as a Lebanon direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Lebanon to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205, Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255, Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP52 International Direct Deposit Signup Form for Lebanon or

  • Any document containing required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI for Lebanon has a prefix of 68 at the beginning of the Routing Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “C” assigned for Lebanon.

D. Overview of IDD for Lebanon

The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO will fax incomplete forms to the FBU that serves Lebanon. The FBU contacts the beneficiary or FI for additional information.

E. Description of Lebanon IDD bank data

The data for coding IDD for Lebanon comes from the International Bank Account Number (IBAN) provided to the beneficiary by his or her FI. The full length of the IBAN for Lebanon consists of 28 characters. However, the bank data on the MBR consists of 27 characters including Lebanon’s country code of C.

F. Procedure for coding Lebanon bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Lebanon using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • account ownership

  • account type

  • account number

  • beneficiary address - (no P.O. Box address allowed)

  • beneficiary phone number

  • country

  • enrollment status

  • first and last name of the beneficiary

  • payee indicator

  • IBAN

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC)

1. Obtain the SWIFT-BIC code from the FI

The SWIFT code consists of the following 8 to 11 alphanumeric characters:

  • First four characters - bank code (only letters);

  • Next two characters - ISO 3166-1 alpha-two country code (only letters);

  • Next two characters - location code (letters and digits) (passive participant have "1" in the second character); and

  • Last three characters - branch code, optional ('XXX' for primary office) (letters and digits).

2. Process initial award

You must update ITS.gov with the bank account information prior to processing an initial award to ensure that the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

STEP

ACTION

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account an USD account in Lebanon? If no, STOP.

REASON: Beneficiaries in Lebanon can only receive IDD payments in USD accounts.

If yes, go to step 4

4

To derive the nine-digit RTN for Lebanon, code as follows:

  • Code the prefix of 68, (the multi-country prefix SSA and FRBKC designated to use for IDD to Lebanon).

  • Code two filler zeros “00”

  • Code the four-digit Bank code.

  • Code the one-digit check code (obtain through Title II Interactive Comps)

NOTE: The final digit is the U.S. check digit code and is subject to change. Obtain check digit code through the Title II Interactive Comps from the Main Menus 07/Sub Menu 16.

5

Code the account type:

  • · “S” for savings, or

  • · “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

Code the Depositor Account Number (DAN) for Lebanon as follows:

  • Start with a country code of C designated for Lebanon

  • Code 16 digits of the 20-digit Customer Account Number.

7

You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.378F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

 

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Lebanon direct deposit

The customer provides us with a signup form for Mauritius containing the account number: LB62099900000001001901229114

  • The first two characters of a Lebanon IBAN are “LB ,” that represents the International Organization for Standardization (ISO) country code.

  • The third and fourth characters of the IBAN are the IBAN check digits. The technicians should never code the IBAN ISO country code or the check digit to the MBR.

  • The fifth through eighth characters of the IBAN represent the four-digit bank code.

  • The last 20 digits of the IBAN represent the 20-digit account number.

1. Derive the RTN

The technicians enters the information for the RTN

  • Code the prefix of 68

  • Code two filler zeros “00”

  • Code the four-digit bank code, “0999”

  • Code the one-digit check code (i.e., 7) (obtained from the Title II interactive Comps from the Main Menus 07/Sub Menu 16); and

  • Code the type of account as a “C” for Checking or an “S” for Savings. If no account type indicated, use a “C” for Checking.

2. Derive the DAN

The technician codes the DAN

  • Start with a country code of C designated for Lebanon; and

  • Code the first 16 digits of the 20-digit Account Number “0000000100190122.”

3. Obtain the following information

  • RTN: 68000999 7

  • Checking

  • DAN: C0000000100190122

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 68000999 7 ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: C0000000100190122

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN-68000999 7

  • DAN- CC0000000100190122

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.379 Coding Nigeria Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Nigeria bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Nigeria. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as a Nigeria direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Nigeria to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205, Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255, Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP53 International Direct Deposit Signup Form for Nigeria; or

  • Any document containing required banking information

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI for Nigeria has a prefix of 68 at the beginning of the Routing Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “D” assigned for Nigeria.

D. Overview of IDD for Nigeria

IDD payments sent to Nigeria must be in Nigerian Naira (NGN) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Djibouti. The FBU contacts the beneficiary or FI for the additional information.

E. Description of Nigeria IDD bank data

The data for coding IDD for Nigeria comes from banks determined by the FRBKC. The bank data reflected on the MBR consists of 21 characters including Nigeria’s country code of D.

F. Procedure for coding Nigeria bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Nigeria using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • account ownership

  • account type

  • 10 digit Uniform Bank Account Number (NUBAN)

  • beneficiary address - (no P.O. Box address allowed)

  • beneficiary phone number

  • country

  • enrollment status

  • first and last name of the beneficiary

  • payee indicator

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC)

1. Obtain SWIFT-BIC code from the FI

The SWIFT code consists of the following 8 to 11 alphanumeric characters:

  • First four characters - bank code (only letters);

  • Next two characters - ISO 3166-1 alpha-two country code (only letters);

  • Next two characters - location code (letters and digits) (passive participant have "1" in the second character); and

  • Last three characters - branch code, optional ('XXX' for primary office) (letters and digits).

2. Process initial award

Secure the full SWIFT-BIC and NUBAN from the beneficiary at the time of filing. You must update ITS.gov with the bank account information prior to processing an initial award to ensure that the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

STEP

ACTION

1

 

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

 

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account an NGN account in Nigeria? If no, STOP.

REASON: Beneficiaries in Nigeria can only receive IDD payments in NGN accounts.

If yes, go to step 4

4

The RTN is 680000022 for all IDD to Nigeria. SSA and FRBKC have designated 68 as the multi-country prefix for Nigeria IDD. The “2” at the end of the RTN represents the U.S. check digit code for all IDD accounts in Nigeria. Therefore, there is no need to obtain the check digit code from Title II Interactive Comps.

5

Code the account type:

  • · “S” for savings, or

  • · “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

Code the Depositor Account Number (DAN) for Nigeria as follows:

  • Start with a country code of D designated for Nigeria

  • Code the 10-digit Customer Account Number.

7

You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.379F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

 

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Nigeria direct deposit

The customer provides us with a signup form for Nigeria containing the Account Number 1234567890.

1. Derive the RTN

The technician enters the information for the RTN.

  • Code an RTN of 680000022

  • Code the type of account as a “C” for Checking or an “S” for Savings. If no account type indicated, use a “C” for Checking.

2. Derive the DAN

The technician codes the DAN.

  • Start with an alpha country code of “D” designated for Nigeria;

  • Code the 10-digits of the Account Number “1234567890”.

3. Obtain the following information

  • RTN: 680000022

  • Checking

  • DAN: D1234567890

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 680000022 ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: D1234567890

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN-680000022

  • DAN-CD1234567890

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.380 Coding Costa Rica Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Costa Rica bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Costa Rica. We store IDD bank data on the MBR in the same fields used for United States (U.S.) direct deposit.

Special coding identifies the data as a Costa Rica direct deposit and allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Costa Rica to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations (OEIO), Division of International Operations (DIO) to process.

For more detail on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the form of:

  • blank check;

  • Form SSA-1199-OP51 (Direct Deposit Sign-up Form (Costa Rica); or

  • any document containing required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI for Costa Rica has a prefix of “68” at the beginning of the Routing Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “E” assigned for Costa Rica.

D. Overview of IDD for Costa Rica

The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO will fax incomplete forms to the FBU that serves Costa Rica. The FBU contacts the beneficiary or FI for additional information.

E. Description of Costa Rica IDD bank data

The data to code IDD for Costa Rica comes from the International Bank Account Number (IBAN) provided to the beneficiary by his or her FI. The IBAN for Costa Rica consists of 22 characters. However, the bank data reflected on the MBR consists of 25 characters including Costa Rica’s country code of “E.”

F. Procedure to code Costa Rica bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Costa Rica using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • account ownership;

  • account type;

  • country;

  • enrollment status;

  • first and last name of beneficiary;

  • beneficiary address; (no P.O. box address allowed)

  • beneficiary ID (beneficiary tax ID)

  • IBAN;

  • payee indicator; and

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

1. Swift-BIC code obtained from the FI

The SWIFT code contains a minimum of 8 characters, and a maximum of 11 characters:

  • first four characters - bank code (only letters);

  • next two characters - ISO 3166-1 alpha 2 country code (only letters);

  • next two characters - location code (letters and digits) (passive participant have "1" in the second character); and

  • last three characters - branch code, optional ('XXX' for primary office) (letters and digits).

2. Process initial award

You must update ITS.gov with the bank account information prior to processing an initial award to ensure that the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a CRC account in Costa Rica?

If no, STOP.

REASON: Beneficiaries in Costa Rica can only receive IDD payments in CRC accounts.

If yes, go to step 4.

4

To derive the nine-digit RTN for Costa Rica, code as follows:

  • prefix of “68,” (the multi-country prefix SSA and FRBKC designated to use for IDD to Costa Rica);

  • two filler zeros “00”;

  • four-digit Bank Code; and

  • one-digit check code (obtain through Title II Interactive Comps).

5

Code the account type:

  • · “S” for savings, or

  • · “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

Code the Depositor Account Number (DAN) for Costa Rica as follows:

  • start with a country code of “E” designated for Costa Rica; and

  • code the 14-digit Customer Account Number.

7

You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.380F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

 

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Costa Rica direct deposit

The customer provides us with a signup form for Costa Rica containing the account number: "CR05015202001026284066".

  • The first two characters of a Costa Rica IBAN are “CR,” which represents the International Organization for Standardization (ISO) country code.

  • The third and fourth characters of the IBAN are the IBAN check digits. The technicians should never code the IBAN ISO country code or the check digit to the MBR.

  • The fifth through eighth characters of the IBAN represent the four-digit bank code.

  • The last 14 digits of the IBAN represent the 14-digit account number.

1. Derive the RTN

The technician enters the information for the RTN :

  • the prefix of “68”;

  • three filler zeros “00

  • three-digit bank code, 0 152”

  • one-digit check code (i.e., 7) (obtained from the Title II interactive Comps from the Main Menus 07/Sub Menu 16); and

  • the type of account as a “C” for Checking, or an “S” for Savings. If there is no account type indicated, use a “C” for Checking.

2. Derive the DAN

The technician codes the DAN:

  • start with a country code of “E” designated for Costa Rica; and

  • code the 14 digit Account Number 02001026284066 .

3. Obtain the following information

  • RTN: 680001527

  • Checking

  • DAN: E02001026284066

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 680001527 ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: E02001026284066

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN- 680001527

  • DAN-CE02001026284066

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.381 Coding Tunisia Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Tunisia bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Tunisia. The Social Security Administration (SSA) stores IDD bank data on the MBR in the same fields used for United States (U.S.) direct deposit.

Special coding identifies the data as a Tunisia direct deposit and allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Tunisia to the beneficiary's local FI.

 

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205, Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255, Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP54 International Direct Deposit Form for Tunisia; or

  • Any document containing required banking information

 

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI for Tunisia has a prefix of 68 at the beginning of the Routing Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “F” assigned for Tunisia.

D. Overview of IDD for Tunisia

IDD payments sent to Tunisia must be in Tunisian Dinar (TND) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO will fax incomplete forms to the FBU that serves Tunisia. The FBU contacts the beneficiary or FI for additional information.

E. Description of Tunisia IDD bank data

The data for coding IDD for Tunisia comes from the International Bank Account Number (IBAN) provided to the beneficiary by his or her FI. The IBAN for Tunisia consists of 24 characters. The bank data reflected on the MBR also consists of 24 characters including Tunisia’s country code of F.

F. Procedure for coding Tunisia bank data

The FRBKC relies on SSA to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to SSA.

When establishing or changing IDD bank data for Tunisia, you can use an SSA system (i.e., Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE), etc.).

 

You may establish or change IDD bank data for Mauritania using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • account ownership

  • account type

  • account number

  • beneficiary address - (no P.O. Box address allowed)

  • beneficiary phone number

  • country

  • enrollment status

  • first and last name of the beneficiary

  • payee indicator

  • reclamation country

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC)

1. Obtain Swift-BIC code from the FI

The SWIFT code consists of the following 8 to 11 alphanumeric characters:

  • First four characters - bank code (only letters);

  • Next two characters - ISO 3166-1 alpha-two country code (only letters);

  • Next two characters - location code (letters and digits) (passive participant have "1" in the second character); and

  • Last three characters - branch code, optional ('XXX' for primary office) (letters and digits).

2. Process initial award

You must update ITS.gov with the bank account information prior to processing an initial award to ensure that the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

3. Add or update bank data using SSA systems

 

When you add or update IDD bank data using SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

STEP

ACTION

1

 

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

 

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

 

Is the beneficiary's account a TND account in Tunisia? If no, STOP.

REASON: Beneficiaries in Tunisia can only receive IDD payments in TND accounts.

If yes, go to step 4

4

 

To derive the nine-digit RTN for Tunisia, code as follows:

  • Code the prefix of 68, (the multi-country prefix SSA and FRBKC designated to use for IDD to Tunisia).

  • Code a filler zero, “0”

  • Code the two-digit bank code

  • Code three-digit branch code

  • Code the one-digit check code (obtain through Title II Interactive Comps)

5

 

Code the account type:

  • · “S” for savings, or

  • · “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

Code the Depositor Account Number (DAN) for Tunisia as follows:

  • Start with a country code of F designated for Tunisia

  • Code the 13-digit Customer Account Number.

7

 

You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.472F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Tunisia direct deposit

The customer provides us with a signup form for Tunisia containing the account number: TN5910006035183598478831.

  • The first two characters of a Tunisian IBAN are “TN ,” which represents the International Organization for Standardization (ISO) country code.

  • The third and fourth characters of the IBAN are the IBAN check digits. The technicians should never code the IBAN ISO country code or the check digit to the MBR.

  • The fifth and sixth characters of the IBAN represent the bank code.

  • The seventh through ninth characters represent the branch code.

  • The next 13 characters represent the account number.

  • The last two digits are check digits.

1. Derive the RTN

The technician enters the information for the RTN.

  • Code the prefix of 68

  • Code a filler zero “0”

  • Code the two-digit bank code, 10

  • Code the three-digit branch code “006

  • Code the 1-digit check code (i.e., 7) (obtained from the Title II interactive Comps from the Main Menus 07/Sub Menu 16); and

  • Code the type of account as a “C” for Checking or an “S” for Savings. If no account type indicated, use a “C” for Checking.

2. Derive the DAN

The technician codes the DAN.

  • Start with a country code of “F” designated for Tunisia; and

  • Code the “0351835984788” digit account number

3. Obtain the following information:

  • RTN: 680100067

  • Checking

  • DAN: F0351835984788

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 680100067 ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: F0351835984788

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN-680100067

  • DAN- CF0351835984788

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.399 Coding Eritrea Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Eritrea bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Eritrea. We store IDD bank data on the MBR in the same fields used U.S. direct deposit.

Special coding identifies the bank data as an Eritrea direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Eritrea to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detail on IDD requests and forwarding information, see:

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP74International Direct Deposit Signup Form for Eritrea; or

  • Any document containing required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in Eritrea will have a prefix of 71 at the beginning of the Routing Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “T” assigned for Eritrea.

D. Overview of IDD for Eritrea

IDD payments sent to Eritrea must be in Eritrean Nakfa (ERN) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Eritrea. The FBU contacts the beneficiary or FI for the additional information.

IMPORTANT: A $25.00 minimum banking regulation is imposed for IDD payments sent to Eritrea.

E. Description to code bank data for Eritrea

The data to code IDD for Eritrea comes from banks determined by the FRBKC. The bank data reflected on the MBR consists of 27 characters including Eritrea’s country code of T.

F. Procedure for coding bank data for Eritrea

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account.- If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You might establish or change IDD bank data for Eritrea using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must go to ITS.gov to enter the following data:

  • account ownership;

  • account number:

  • account type;

  • bank name;

  • bank address;

  • beneficiary address; (no P.O. Box address allowed)

  • country;

  • enrollment status;

  • first and last name of the beneficiary;

  • payee indicator;

  • bank branch name and full address under bank contact information;

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

1. Obtain SWIFT-BIC code from the FI

The SWIFT code contains a minimum of 8 characters and a maximum of 11 characters:

  • First four characters - bank code (only letters);

  • Next two characters - ISO 3166-1 alpha-two country code (only letters);

  • Next two characters - location code (letters and digits) (passive participants have "1" in the second character); and

  • Last three characters - branch code, optional ('XXX' for primary office) (letters and digits).

2. Process initial award

You must update ITS.gov with the bank account information prior to processing an initial award to ensure that the beneficiary receives his or her payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using an SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use the chart in this section when you process within four business days of the current operational month (COM) cutoff date.

STEP

ACTION

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account an ERN account in Eritrea? If no, STOP.

REASON: Beneficiaries in Eritrea can only receive IDD payments in ERN accounts.

If yes, go to step 4.

4

The RTN is 710000057 for all IDD to Eritrea.

  • Multi-country prefix for Eritrea IDD is “71”

  • U.S. check digit code for all IDD accounts in Eritrea is “7” at the end of the RTN.

No need to obtain the check digit code from Title II Interactive Comps.

5

Code the account type:

  • “S” for savings, or

  • “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Eritrea , code as follows:

  • “T” is designated for Eritrea

  • 16 digits of the 29 digit Customer Account Number

7

You must take action on the same business day to enter into ITS.gov all the information ITS.gov listed in GN 02402.399F .

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Eritrea direct deposit

The customer provides us with a signup form for Eritrea containing the account number: "12345678901234567890123456789".

1. Derive the RTN

The technician enters the information for the RTN.

  • Code the RTN of 710000057

  • Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

The technician codes the DAN :

  • Start with a country code of T designated for Eritrea; and

  • Code 16 digits of 29-digit Customer Account Number “1234567890123456”

3. Obtain the following information:

  • RTN: 710000057

  • Checking

  • DAN: 123456789012345

a. POS reflects the direct deposit information:

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 710000057

  • ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: T1234567890123456

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information:

  • RTN- 710000057

  • DAN- CT123456789012345

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)


GN 02402 TN 252 - Direct Deposit - Title II and Title XVI - 1/16/2024