Identification Number:
RM 10205 TN 53
Intended Audience:See Transmittal Sheet
Originating Office:OISP
Title:Social Security Number (SSN) Applications
Type:POMS Transmittals
Program:All Programs
Link To Reference:
 

PROGRAM OPERATIONS MANUAL SYSTEM
Part RM – Records Maintenance
Chapter 102 – The Social Security Number, Policy and General Procedures
Subchapter 05 – Social Security Number (SSN) Applications
Transmittal No. 53, 01/19/2021

Audience

PSC: CA, CS, ICDS, IES, ISRA, RECONR, SCPS, TSA, TST;
OCO-OEIO: ANC, CAQCR, CR, CTE, FCR, RECONR;
OCO-ODO: CR, CST, CTE, CTE TE;
MAMPSC: CA, CR, DMS, IES11, ISRA, OAS, RECON;
FO/TSC: CS, CS TII, CS TXVI, CSR, CTE, DRT, DT, FR, OA, OS, RR, TA, TSC-CSR;

Originating Component

OISP

Effective Date

01/14/2021

Background

The Social Security Number Application Process (SSNAP) replaced the Modernized Enumeration System (MES) and NY SS-5 Assistant.

SSNAP enforces enumeration policy and collateral verification requirements by expanding data collection capabilities within the system. This program supports agency policy guidelines, strengthens the agency's overall enumeration processes and improves service to the public.

This is a Quick Action Transmittal. These revisions do not change or introduce new policy or procedure.

Summary of Changes

RM 10205.135 NH Date and Place of Birth on Application for SSN Card

Subsection B: These instructions combined archived sections RM 00202.130 and RM 00202.135. We are clarifying this section to include the usage of the "place of birth" that may also be shown on an evidence document as was intended when the aforementioned sections were merged.

RM 10205.135 NH Date and Place of Birth on Application for SSN Card

A. Date and place of birth required on all applications for an SSN card

The number holder’s (NH) date and place of birth are mandatory on every application for an SSN card.

If the date or place of birth provided by the applicant differs from what is shown on the Numident, we must see evidence to support the change.

B. Date or place of birth omitted or incomplete

When a Form SS-5 is received with an omitted or incomplete date or place of birth and the applicant is not in the office, take the appropriate action, as indicated for the following situations:

1. Application for an original SSN

If the application is for an original SSN and the date or place of birth is omitted or incomplete, use the date or place of birth shown on the evidence document used to establish age.

2. Application for a replacement SSN card

If the application is for a replacement card and the date or place of birth is omitted or incomplete, contact the applicant by telephone, if possible, for an allegation as to his or her date or place of birth. If there is a discrepancy between the allegation received and the Numident, or if the applicant cannot be reached by telephone, use an SSA-L669 (Request for Evidence in Support of an SSN Application — U.S.-Born Applicant) or SSA-L670 (Request for Evidence in Support of an SSN Application — Foreign-Born Applicant) to request missing documentation. Include Form SS-5 and any documents with the notice.

C. References

  • RM 10210.250, Overview of Evidence of Age for an SSN Card

  • RM 10215.095, Processing SSN Applications for Multiple Births


RM 10205 TN 53 - Social Security Number (SSN) Applications - 1/14/2021