Identification Number:
GN 02402 TN 120
Intended Audience:See Transmittal Sheet
Originating Office:DCBFM OFPO
Title:Direct Deposit - Title II and Title XVI
Type:POMS Transmittals
Program:Title XVI (SSI),Title II (RSI),Disability
Link To Reference:
 

PROGRAM OPERATIONS MANUAL SYSTEM
Part GN – General
Chapter 024 – Checks
Subchapter 02 – Direct Deposit - Title II and Title XVI
Transmittal No. 120, 01/23/2019

Audience

PSC: BA, CA, CCRE, CS, DS, ICDS, IES, ILPDS, IPDS, ISRA, PETE, RECONR, SCPS, TSA, TST;
OCO-OEIO: BIES, BTE, CCRE, CR, CTE, FCR, PETL, RECOVR;
OCO-ODO: BTE, CCE, CR, CST, CTE, EHI, LCC, LSC, PAS, PCS, PETL, RC, RCOVTA, RECONR, RECOVR;
FO/TSC: CS, CS TII, CS TXVI, CSR, CTE, FR, OA, OS, RR, TA, TSC-CSR;

Originating Component

OFPO

Effective Date

Upon Receipt

Background

International Direct Deposit (IDD) service is a joint effort between our agency and the Federal Reserve Bank of Kansas City (FRBKC). This transmittal contains revised IDD procedures for Peru and Thailand. Additionally, this transmittal contains new IDD instructions for Aruba, Gambia, Sudan, Uganda, and United Arab Emirates, based on requirements provided by the Department of the Treasury.

Summary of Changes

GN 02402.376 Coding Peru Bank Data on the Master Beneficiary Record (MBR)

Subsection F- We revised this section to reflect the new bank requirements for ITS.gov. Technicians are now required to enter the 8 to 11 digit tax ID in the “Beneficiary ID” field.

 

GN 02402.419 Coding Thailand Bank Data on the Master Beneficiary Record (MBR)

Subsection D- We revised the currency requirements. International Direct Deposit payments for Thailand are now in Thai Baht (THB).

Subsection F- We revised the currency requirements in the “Step Action” chart. International Direct Deposit payments for Thailand are now in Thai Baht (THB).

 

GN 02402.426 Coding Aruba Bank Data on the Master Beneficiary Record (MBR)

This is a new section containing international direct deposit instructions for Aruba.

 

GN 02402.427 Coding Gambia Bank Data on the Master Beneficiary Record (MBR)

This is a new section containing international direct deposit instructions for Gambia.

 

GN 02402.428 Coding Sudan Bank Data on the Master Beneficiary Record (MBR)

This is a new section containing international direct deposit instructions for Sudan.

 

GN 02402.429 Coding Uganda Bank Data on the Master Beneficiary Record (MBR)

This is a new section containing international direct deposit instructions for Uganda.

 

GN 02402.430 Coding Arab Emirates Bank Data on the Master Beneficiary Record (MBR)

This is a new section containing international direct deposit instructions for United Arab Emirates.

GN 02402.376 Coding Peru Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Peru bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Peru. The Social Security Administration (SSA) stores IDD bank data on the MBR in the same fields used for United States (U.S.) direct deposit.

Special coding identifies the data as a Peruvian direct deposit and allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Peru to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e., non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO, DIO) for processing.

For more detail on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP43 International Direct Deposit Signup Form for Peru; or

  • Any document that contains the required banking information.

If upon receipt of the information, there are any discrepancies, follow instructions

C. Multi-country contract

The processing FI for Peru has a prefix of 70 at the beginning of the Routing Transit Number (RTN).

D. Overview of IDD for Peru

The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO will fax incomplete forms to the FBU that serves Peru. The FBU contacts the beneficiary or FI for additional info.

E. Description of Peruvian IDD bank data

The data for coding IDD for Peru comes from banks determined by the FRBKC.

The bank data for Peru reflected on the MBR consists of up to 27 characters including the country code of Q for Peru.

F. Policy for coding Peru bank data

The FRBKC relies on SSA to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to SSA.

When establishing or changing IDD bank data for Peru, you can use an SSA system (i.e. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)). However, you must go to ITS.gov to enter the following:

  • account number

  • account ownership;

  • account type;

  • beneficiary address;

  • beneficiary ID (enter the 8-11 digit tax ID required in "Beneficiary ID" field as TAX IDXXXXXXXX)

  • CCI (20-digit Codigo de Cuenta Interbancario in "Country Bank Info" field)

  • country;

  • enrollment status;

  • first and last name of the beneficiary;

  • payee indicator;

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

1. The SWIFT code should consist of 11 alphanumeric characters

  • First four characters - bank code (only letters);

  • Next two characters - ISO 3166-1 alpha-2 country code (only letters);

  • Next two characters - location code (letters and digits) (passive participant have "1" in the second character); and

  • Last three characters - branch code, optional ('XXX' for primary office) (letters and digits).

2. Process initial award

If you are working on an initial award, you must update ITS.gov using the bank account information prior to processing the award to ensure the beneficiary receives his or her payment.

If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to SSA.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using an SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update on the same day ITS.gov ;

  • enter all POS direct deposit changes according to normal procedures;

Use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a PEN account in Peru? If no, STOP.

REASON: Beneficiaries in Peru can only receive IDD payments in PEN accounts.

If yes, go to step 4

4

The RTN is 700000025 for all IDD to Peru. It contains the:

  • multi-country prefix of “70” for Peru IDD;

  • U.S. check digit code of “5” at the end of the RTN for all IDD in Peru.

No need to obtain the check digit code from Title II Interactive Comps.

5

Code the Type of Account as:

  • “S” for savings; or

  • “C” for checking.

If no indicated account type, use a “C” for checking account.

6

Code the Depositor Account Number (DAN) for Peru as follows:

  • Start with a country code of Q designated for Peru

  • Code the Customer Account Number (up to 16 digits).

7

You must take action on the same business day to enter all the information into ITS.gov listed in the introduction of GN 02402.376F in this section

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Peru direct deposit

The customer provides us with a signup form for Peru containing the Account Number 1234567890123456.

1. Derive the RTN

The technician must code the RTN as follows:

  • Code an RTN of 700000025;

  • Code the type of account as a “C” for Checking or an “S” for Savings. If no account type indicated, use a “C” for Checking.

2. Derive the DAN

To derive the DAN, code as follows:

  • Start with an alpha country code of “Q” designated for Peru;

  • Code up to 16-digits of the Account Number “1234567890123456”.

  1. a. 

    The technician must obtain the following :

    • RTN: 700000025

    • Checking

    • DAN: Q1234567890123456

  2. b. 

    The coding in an SSA System reflects:

    • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 700000025

    • ACCOUNT TYPE (C/S): C

    • DEPOSITOR ACCOUNT NUMBER: Q1234567890123456

    • CANCEL DIRECT DEPOSIT (Y):

    • DIRECT EXPRESS (Y):

  3. c. 

    The MBR reflects the following information:

    • RTN- 700000025

    • DAN- CQ1234567890123456

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255, Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.419 Coding Thailand Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Thailand bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Thailand. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit. Special coding identifies the bank data as a Thailand direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Thailand to the beneficiary's local FI. If you receive an IDD request in a U.S. domestic (i.e., non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detail on IDD requests and forwarding information, see:

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199 International Direct Deposit Signup Form for Thailand; or

Any document that contains required banking information. If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in Thailand has a prefix of “73” at the beginning of the Routing and Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “T” assigned for Thailand.

D. Overview of IDD for Thailand

IDD payments sent to Thailand must be in Thai Baht (THB) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Thailand. The FBU contacts the beneficiary or FI for the additional information.

E. Description of IDD bank data for Thailand

The data to code IDD for Thailand comes from banks determined by the FRBKC. The bank data on the MBR reflects 27 characters including the country code of T.

F. Policy to code bank data for Thailand

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to us. When you use our system to establish or change IDD bank data for Thailand (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)), you must go to ITS.gov to enter:

  • account ownership;

  • account type;

  • account number:

  • beneficiary address;

  • country;

  • enrollment status;

  • first and last name of the beneficiary;

  • payee indicator

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

NOTE: 

The bank, branch, account number radio button is required.

1. Obtain SWIFT-BIC code from the FI

  • The SWIFT code consists of the following 8 to 11 alphanumeric characters:

  • First four characters - bank code (only letters);

  • Next two characters - ISO 3166-1 alpha-two country code (only letters);

  • Next two characters - location code (letters and digits) (passive participant have "1" in the second character); and

  • Last three characters - branch code, optional ('XXX' for primary office) (letters and digits).

2. Process initial award

Prior to processing an initial award, you must update ITS.gov with the bank account information to ensure that the beneficiary receives his or her payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to us.

3. Add or update bank data using our systems

When you add or update IDD bank data using our system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use the chart in this section when you process within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP. REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a THB account in Thailand? If no, STOP. REASON: Beneficiaries in Thailand can only receive IDD payments in THB accounts.

If yes, go to step 4.

4

The RTN is 730000053 for Thailand. It contains the:

• Multi-country prefix “73” for Thailand IDD is

• U.S. check digit code “3” for all IDD accounts in Thailand (at the end of the RTN).

No need to obtain the check digit code from Title II Interactive Comps.

5

Code the account type:

• “S” for savings, or

• “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Thailand, code:

• “T” designated for Thailand

• to the first 16-digits of the 29-digit Account Number

7

You must take action on the same business day to enter all the information into ITS.gov as listed in the introduction of GN 02402.419F in this section.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

FRBKC rejects the payment and returns it to us when we do not send all required information.

G. Example of coding bank data for Thailand

The customer provides us with a signup form for Thailand containing the account number: 12345678901122334455667788990

1. Derive the RTN

Enter the information for the RTN.

  • Code the RTN of 730000053

  • Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

Code the DAN for Thailand

  • Start with the country code of “T” designated for Thailand; and

  • Code 16 digit of the 29-digit Customer Account Number “1234567890112233”

a. You must obtain this information

  • RTN: 730000053

  • Checking

  • DAN: T1234567890112233

b. The POS coding reflects this information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 730000053

  • ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: T1234567890112233

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

c. The MBR reflects this information

  • RTN: 730000053

  • DAN: CT1234567890112233

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.426 Coding Aruba Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Aruba bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Aruba. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit. Special coding identifies the bank data as an Aruba direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Aruba to the beneficiary's local FI. If you receive an IDD request in a U.S. domestic (i.e., non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detail on IDD requests and forwarding information, see:

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199 International Direct Deposit Signup Form for Aruba; or

Any document that contains required banking information. If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in Aruba has a prefix of “73” at the beginning of the Routing and Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “R” assigned for Aruba.

D. Overview of IDD for Aruba

IDD payments sent to Aruba must be in U.S. Dollars (USD) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Aruba. The FBU contacts the beneficiary or FI for the additional information.

E. Description of IDD bank data for Aruba

The data to code IDD for Aruba comes from banks determined by the FRBKC. The bank data on the MBR reflects 27 characters including the country code of R.

F. Policy to code bank data for Aruba

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to us. When you use our system to establish or change IDD bank data for Aruba (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)), you must go to ITS.gov to enter:

  • account ownership;

  • account type;

  • account number;

  • bank name;

  • bank address;

  • beneficiary address;

  • country;

  • enrollment status;

  • first and last name of the beneficiary;

  • payee indicator;

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

NOTE: 

The bank, branch, account number radio button is required.

1. Obtain SWIFT-BIC code from the FI

The SWIFT code consists of the following 8 to 11 alphanumeric characters:

  • First four characters - bank code (only letters);

  • Next two characters - ISO 3166-1 alpha-two country code (only letters);

  • Next two characters - location code (letters and digits) (passive participant have "1" in the second character); and

  • Last three characters - branch code, optional ('XXX' for primary office) (letters and digits).

2. Process initial award

Prior to processing an initial award, you must update ITS.gov with the bank account information to ensure that the beneficiary receives his or her payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to us.

3. Add or update bank data using our systems

When you add or update IDD bank data using our system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use the chart in this section when you process within four business days of the current operational month (COM) cutoff date.

Step Action
1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a USD account in Aruba? If no, STOP.

REASON: Beneficiaries in Aruba can only receive IDD payments in USD accounts.

If yes, go to step 4.

4 The RTN is 730000095 for all IDD in Aruba. SSA and FRBKC have designated “73” as the multi-country prefix for Aruba IDD. The “5” at the end of the RTN represents the U.S. check digit code for all IDD accounts in Aruba. Therefore, there is no need to obtain the check digit code from Title II Interactive Comps.
5

Code the account type:

• “S” for savings, or

• “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Aruba, code:

• “R” designated for Aruba

• to the first 16-digits of the 29-digit Account Number

7

You must take action on the same business day to enter all the information into ITS.gov as listed in the introduction of GN 02402.426F in this section.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

FRBKC rejects the payment and returns it to us when we do not send all required information.

G. Example of coding bank data for Aruba

The customer provides us with a signup form for Aruba containing the account number: 12345678901122334455667788990

1. Derive the RTN

Enter the information for the RTN.

Code the RTN of 730000095

Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

Code the DAN for Aruba

Start with the country code of “R” designated for Aruba; and

Code the first 16 digits of the 29-digit Customer Account Number “1234567890112233”

a. You must obtain this information

  • RTN: 730000095

  • Checking

  • DAN: R1234567890112233

b. The POS coding reflects this information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 730000095

  • ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: R1234567890112233

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

c. The MBR reflects this information

  • RTN: 730000095

  • DAN: CR1234567890112233

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.427 Coding Gambia Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Gambia bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Gambia. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit. Special coding identifies the bank data as a Gambia direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Gambia to the beneficiary's local FI. If you receive an IDD request in a U.S. domestic (i.e., non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detail on IDD requests and forwarding information, see:

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199 International Direct Deposit Signup Form for Gambia; or

Any document that contains required banking information. If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in Gambia has a prefix of “72” at the beginning of the Routing and Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “B” assigned for Gambia.

D. Overview of IDD for Gambia

IDD payments sent to Gambia must be in Gambian Dalasi (GMD) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Gambia. The FBU contacts the beneficiary or FI for the additional information.

E. Description of IDD bank data for Gambia

The data to code IDD for Gambia comes from banks determined by the FRBKC. The bank data on the MBR reflects 27 characters including the country code of B.

F. Policy to code bank data for Gambia

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to us. When you use our system to establish or change IDD bank data for Gambia (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)), you must go to ITS.gov to enter:

  • account ownership;

  • account type;

  • account number:

  • beneficiary address;

  • country;

  • enrollment status;

  • first and last name of the beneficiary;

  • payee indicator;

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

NOTE: 

The bank, branch, account number radio button is required.

1. Obtain SWIFT-BIC code from the FI

The SWIFT code consists of the following 8 to 11 alphanumeric characters:

  • First four characters - bank code (only letters);

  • Next two characters - ISO 3166-1 alpha-two country code (only letters);

  • Next two characters - location code (letters and digits) (passive participant have "1" in the second character); and

  • Last three characters - branch code, optional ('XXX' for primary office) (letters and digits).

2. Process initial award

Prior to processing an initial award, you must update ITS.gov with the bank account information to ensure that the beneficiary receives his or her payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to us.

3. Add or update bank data using our systems

When you add or update IDD bank data using our system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use the chart in this section when you process within four business days of the current operational month (COM) cutoff date.

Step Action
1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a GMD account in Gambia? If no, STOP.

REASON: Beneficiaries in Gambia can only receive IDD payments in GMD accounts.

If yes, go to step 4.

4 The RTN is 720000089 for all IDD in Gambia. SSA and FRBKC have designated “72” as the multi-country prefix for Gambia IDD. The “9” at the end of the RTN represents the U.S. check digit code for all IDD accounts in Gambia. Therefore, there is no need to obtain the check digit code from Title II Interactive Comps.
5

Code the account type:

• “S” for savings, or

• “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Gambia, code:

• “B” designated for Gambia

• to the first 16 digits of the 18-digit BBAN account number

7

You must take action on the same business day to enter all the information into ITS.gov as listed in the introduction of GN 02402.427F in this section.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

FRBKC rejects the payment and returns it to us when we do not send all required information.

G. Example of coding bank data for Gambia

The customer provides us with a signup form for Gambia containing the account number: 123456789011223344

1. Derive the RTN

Enter the information for the RTN.

  • Code the RTN of 720000089

  • Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

Code the DAN for Gambia

  • Start with the country code of “B” designated for Gambia; and

  • Code first 16 digits of the 18-digit BBAN Customer Account Number “123456789011223344”

a. You must obtain this information

  • RTN: 720000089

  • Checking

  • DAN: B123456789011223344

b. The POS coding reflects this information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 720000089

  • ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: B123456789011223344

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

c. The MBR reflects this information

  • RTN: 720000089

  • DAN: CB123456789011223344

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.428 Coding Sudan Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Sudan bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Sudan. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit. Special coding identifies the bank data as a Sudan direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Sudan to the beneficiary's local FI. If you receive an IDD request in a U.S. domestic (i.e., non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detail on IDD requests and forwarding information, see:

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199 International Direct Deposit Signup Form for Sudan; or

  • Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in Sudan has a prefix of “73” at the beginning of the Routing and Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “H” assigned for Sudan.

D. Overview of IDD for Sudan

IDD payments sent to Sudan must be in U.S. Dollars (USD) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Sudan. The FBU contacts the beneficiary or FI for the additional information.

E. Description of IDD bank data for Sudan

The data to code IDD for Sudan comes from banks determined by the FRBKC. The bank data on the MBR reflects 27 characters including the country code of H.

F. Policy to code bank data for Sudan

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to us. When you use our system to establish or change IDD bank data for Sudan (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)), you must go to ITS.gov to enter:

  • account ownership;

  • account type;

  • account number;

  • bank name;

  • bank address;

  • beneficiary address;

  • country;

  • enrollment status;

  • first and last name of the beneficiary;

  • payee indicator;

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

NOTE: 

The bank, branch, account number radio button is required.

1. Obtain SWIFT-BIC code from the FI

The SWIFT code consists of the following 8 to 11 alphanumeric characters:

  • First four characters - bank code (only letters);

  • Next two characters - ISO 3166-1 alpha-two country code (only letters);

  • Next two characters - location code (letters and digits) (passive participant have "1" in the second character); and

  • Last three characters - branch code, optional ('XXX' for primary office) (letters and digits).

2. Process initial award

Prior to processing an initial award, you must update ITS.gov with the bank account information to ensure that the beneficiary receives his or her payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to us.

3. Add or update bank data using our systems

When you add or update IDD bank data using our system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use the chart in this section when you process within four business days of the current operational month (COM) cutoff date.

Step Action
1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a USD account in Sudan?

If no, STOP.

REASON: Beneficiaries in Sudan can only receive IDD payments in USD accounts.

If yes, go to step 4.

4 The RTN is 730000082 for all IDD in Sudan. SSA and FRBKC have designated “73” as the multi-country prefix for Sudan IDD. The “2” at the end of the RTN represents the U.S. check digit code for all IDD accounts in Sudan. Therefore, there is no need to obtain the check digit code from Title II Interactive Comps.
5

Code the account type:

• “S” for savings, or

• “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Sudan, code:

• “H” designated for Sudan

• to the first 16 digits of the 29-digit account number

7

You must take action on the same business day to enter all the information into ITS.gov as listed in the introduction of GN 02402.428F in this section.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

FRBKC rejects the payment and returns it to us when we do not send all required information.

G. References

The customer provides us with a signup form for Sudan containing the account number: 12345678901122334455667788990

1. Derive the RTN

Enter the information for the RTN.

  • Code the RTN of 730000082

  • Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

Code the DAN for Sudan

  • Start with the country code of “H” designated for Sudan; and

  • Code the first 16 digits of the 29-digit Customer Account Number “1234567890112233”

a. You must obtain this information

  • RTN: 730000082

  • Checking

  • DAN: H1234567890112233

b. The POS coding reflects this information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 730000082

  • ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: H1234567890112233

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

c. The MBR reflects this information

  • RTN: 730000082

  • DAN: CH1234567890112233

H. Reference

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.429 Coding Uganda Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Uganda bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Uganda. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit. Special coding identifies the bank data as a Uganda direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Uganda to the beneficiary's local FI. If you receive an IDD request in a U.S. domestic (i.e., non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detail on IDD requests and forwarding information, see:

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199 International Direct Deposit Signup Form for Uganda; or

  • Any document that contains required banking information.

  • If you receive information with discrepancies, see the following instructions:

  • GN 00203.020 Identity of Claimants

  • GN 02402.025 Direct Deposit Post Entitlement Interview

C. Multi-country contract

The processing FI in Uganda has a prefix of “71” at the beginning of the Routing and Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “Z” assigned for Uganda.

D. Overview of IDD for Uganda

IDD payments sent to Uganda must be in Uganda Shillings (UGX) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Uganda. The FBU contacts the beneficiary or FI for the additional information.

E. Description of IDD bank data for Uganda

The data to code IDD for Uganda comes from banks determined by the FRBKC. The bank data on the MBR reflects 27 characters including the country code of Z.

F. Policy to code bank data for Uganda

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to us. When you use our system to establish or change IDD bank data for Uganda (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)), you must go to ITS.gov to enter:

  • account ownership;

  • account type;

  • account number:

  • beneficiary address;

  • country;

  • enrollment status;

  • first and last name of the beneficiary;

  • payee indicator;

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

NOTE: 

The bank, branch, account number radio button is required.

1. Obtain SWIFT-BIC code from the FI

The SWIFT code consists of the following 8 to 11 alphanumeric characters:

  • First four characters - bank code (only letters);

  • Next two characters - ISO 3166-1 alpha-two country code (only letters);

  • Next two characters - location code (letters and digits) (passive participant have "1" in the second character); and

  • Last three characters - branch code, optional ('XXX' for primary office) (letters and digits).

2. Process initial award

Prior to processing an initial award, you must update ITS.gov with the bank account information to ensure that the beneficiary receives his or her payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to us.

3. Add or update bank data using our systems

When you add or update IDD bank data using our system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use the chart in this section when you process within four business days of the current operational month (COM) cutoff date.

Step Action
1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a UGX account in Uganda?

If no, STOP.

REASON: Beneficiaries in Uganda can only receive IDD payments in UGX accounts.

If yes, go to step 4.

4 The RTN is 710000099 for all IDD in Uganda. SSA and FRBKC have designated “71” as the multi-country prefix for Uganda IDD. The “9” at the end of the RTN represents the U.S. check digit code for all IDD accounts in Uganda. Therefore, there is no need to obtain the check digit code from Title II Interactive Comps.
5

Code the account type:

• “S” for savings, or

• “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Uganda, code:

• “Z” designated for Uganda

• to the first 16 digits of the 29-digit account number

7

You must take action on the same business day to enter all the information into ITS.gov as listed in the introduction of GN 02402.429F in this section.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

FRBKC rejects the payment and returns it to us when we do not send all required information.

G. Example of coding bank data for Uganda

The customer provides us with a signup form for Uganda containing the account number: 12345678901122334455667788990

1. Derive the RTN

Enter the information for the RTN.

  • Code the RTN of 710000099

  • Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

Code the DAN for Uganda.

  • Start with the country code of “Z” designated for Uganda; and

  • Code first 16 digits of the 29-digit Customer Account Number “1234567890112233”

a. You must obtain this information

  • RTN: 710000099

  • Checking

  • DAN: Z1234567890112233

b. The POS coding reflects this information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 710000099

  • ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: Z1234567890112233

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

c. The MBR reflects this information

  • RTN: 710000099

  • DAN: CZ1234567890112233

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.430 Coding Arab Emirates Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding United Arab Emirates bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in United Arab Emirates. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit. Special coding identifies the bank data as a United Arab Emirates direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in United Arab Emirates to the beneficiary's local FI. If you receive an IDD request in a U.S. domestic (i.e., non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

  • For detail on IDD requests and forwarding information, see:

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199 International Direct Deposit Signup Form for United Arab Emirates; or

  • Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in United Arab Emirates has a prefix of “73” at the beginning of the Routing and Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “L” assigned for United Arab Emirates.

D. Overview of IDD for United Arab Emirates

IDD payments sent to United Arab Emirates must be in United Arab Emirates Dirham (AED) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves United Arab Emirates. The FBU contacts the beneficiary or FI for the additional information.

E. Description of IDD bank data for United Arab Emirates

The data to code IDD for United Arab Emirates comes from the International Bank Account Number (IBAN) provided to the beneficiary from his or her FI. The bank data on the MBR reflects 27 characters including the country code of L.

F. Policy to code bank data for United Arab Emirates

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to us. When you use our system to establish or change IDD bank data for United Arab Emirates (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)), you must go to ITS.gov to enter:

  • account ownership;

  • account type;

  • account number (system populates);

  • beneficiary address;

  • country;

  • enrollment status;

  • first and last name of the beneficiary;

  • IBAN payee indicator;

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

NOTE: 

The IBAN radio button is required.

1. Obtain SWIFT-BIC code from the FI

The SWIFT code consists of the following 8 to 11 alphanumeric characters:

  • First four characters - bank code (only letters);

  • Next two characters - ISO 3166-1 alpha-two country code (only letters);

  • Next two characters - location code (letters and digits) (passive participant have "1" in the second character); and

  • Last three characters - branch code, optional ('XXX' for primary office) (letters and digits).

2. Process initial award

Prior to processing an initial award, you must update ITS.gov with the bank account information to ensure that the beneficiary receives his or her payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to us.

3. Add or update bank data using our systems

When you add or update IDD bank data using our system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use the chart in this section when you process within four business days of the current operational month (COM) cutoff date.

Step Action
1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account an AED account in United Arab Emirates?

If no, STOP.

REASON: Beneficiaries in United Arab Emirates can only receive IDD payments in AED accounts.

If yes, go to step 4.

4 The RTN is 730000079 for all IDD in United Arab Emirates. SSA and FRBKC have designated “73” as the multi-country prefix for United Arab Emirates IDD. The “9” at the end of the RTN represents the U.S. check digit code for all IDD accounts in United Arab Emirates. Therefore, there is no need to obtain the check digit code from Title II Interactive Comps.
5

Code the account type:

• “S” for savings, or

• “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for United Arab Emirates, code:

• “L” designated for United Arab Emirates

• the 16 digit account number

7

You must take action on the same business day to enter all the information into ITS.gov as listed in the introduction of GN 02402.430F in this section.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

FRBKC rejects the payment and returns it to us when we do not send all required information.

G. Example of coding bank data for United Arab Emirates

The customer provides us with the IBAN AE070331234567890123456

  • The first two characters of a United Arab Emirates IBAN are “AE,” that represents the International Organization for Standardization (ISO) country code.

  • The third and fourth characters of the IBAN are the IBAN check digits.

  • The fifth through seventh characters of the IBAN represent the three-digit bank code.

  • The last 16 digits of the IBAN represent the 16-digit account number.

NOTE: 

The technicians should never code the IBAN ISO country code or the check digit to the MBR.

1. Derive the RTN

The technician must code the RTN as follows:

  • Code an RTN of 730000079

  • Code the type of account as a “C” for Checking or an “S” for Savings. If no account type indicated, use a “C” for Checking.

2. Derive the DAN

Code the DAN for United Arab Emirates

  • Start with the country code of “L” designated for United Arab Emirates; and

  • Code the 16-digit Account Number “1234567890123456”

a. You must obtain this information

  • RTN: 730000079

  • Checking

  • DAN: L1234567890123456

b. The POS coding reflects this information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 730000079

  • ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: L1234567890123456

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

c. The MBR reflects this information

  • RTN: 730000079

  • DAN: CL1234567890123456

H. References


GN 02402 TN 120 - Direct Deposit - Title II and Title XVI - 1/23/2019