Identification Number:
GN 02402 TN 255
Intended Audience:See Transmittal Sheet
Originating Office:DCBFM OFPO
Title:Direct Deposit - Title II and Title XVI
Type:POMS Full Transmittals
Program:All Programs
Link To Reference:
 

PROGRAM OPERATIONS MANUAL SYSTEM

Part GN – General

Chapter 024 – Checks

Subchapter 02 – Direct Deposit - Title II and Title XVI

Transmittal No. 255, 01/29/2024

Audience

PSC: BA, CA, CCRE, CS, DS, ICDS, IES, ILPDS, IPDS, ISRA, PETE, RECONR, SCPS, TSA, TST;
OCO-OEIO: BIES, BTE, CCRE, CR, CTE, FCR, PETL, RECOVR;
OCO-ODO: BTE, CCE, CR, CST, CTE, EHI, LCC, LSC, PAS, PCS, PETL, RC, RCOVTA, RECONR, RECOVR;
FO/TSC: CS, CS TII, CS TXVI, CSR, CTE, FR, OA, OS, RR, TA, TSC-CSR;

Originating Component

OFPO

Effective Date

Upon Receipt

Background

International Direct Deposit (IDD) service is a joint effort between our agency and the Federal Reserve Bank of Kansas City (FRBKC). Per instructions from the Department of the Treasury, we updated the requirements when coding bank data into ITS.gov for the countries of Jordan, Belize, Nauru, Dominica, and South Korea. We formatted the enrollment instructions per plain language guidelines for accuracy and consistency within our POMS.

Summary of Changes

GN 02402.361 Coding Jordan Bank Data on the Master Beneficiary Record (MBR)

We made formatting changes to sub-sections B, C, D, E, F, and G. The content in sub-section H was moved to G. The content for sub-section I was moved to H for consistency with our POMS.

GN 02402.362 Coding Belize Bank Data on the Master Beneficiary Record (MBR)

We added sub-section A and made formatting changes to sub-sections B, C, D, E, F, and G as well as modified banking requirements per Treasury regulations. The content in sub-section J was moved to G. The content for sub-section I was moved to B for consistency with our POMS.

GN 02402.363 Coding Nauru Bank Data on the Master Beneficiary Record (MBR)

We added sub-section A and made formatting changes to sub-sections B, C, D, E, F, and G. The content in sub-section J was moved to G. The content for sub-section I was moved to B for consistency with our POMS.

GN 02402.364 Coding Dominican Bank Data on the Master Beneficiary Record (MBR)

We made formatting changes to sub-sections B, C, E, F, and G. The content in sub-section H was moved to B. The content in sub-section I was moved to G for consistency within our POMS.

GN 02402.366 Coding South Korea Bank Data on the Master Beneficiary Record (MBR)

We added sub-section A and made formatting changes to sub-sections B, C, D, E, F, and G as well as modified banking requirements per Treasury regulations. The content from sub-section H was moved to B for consistency within our POMS.

GN 02402.361 Coding Jordan Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Jordan bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Jordan. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as a Jordan direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Jordan to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see:

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205, Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255, Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP45 International Direct Deposit Signup Form for Jordan; or

  • Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in Jordan has a prefix of "66" at the beginning of the Routing Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “J” assigned for Jordan.

D. Overview of IDD for Jordan

IDD payments sent to Jordan must be in Jordanian Dinar (JOD) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Jordan. The FBU contacts the beneficiary or FI for the additional information.

E. Description of Jordan direct deposit data

The data for coding IDD for Jordan will come from the International Bank Account Number (IBAN) provided to the beneficiary from their FI. The bank data on the MBR will reflect 27 characters including the country code of J.

F. Procedure for coding Jordan bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Jordan using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • first and last name of the beneficiary

  • payee indicator

  • enrollment status

  • country

  • account type

  • account ownership

  • International Bank Account Number (IBAN)

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC)

  • beneficiary address

  • reclamation country

1. Obtain Swift-BIC code from the FI

The SWIFT code consists of 8 to 11 alphanumeric characters. When an 8-digit code is given, it refers to the primary office:

  • first four characters - bank code (alpha only);

  • next two characters - ISO 3166-1 alpha 2 country code (alpha only);

  • next two characters - location code (alpha and numeric) (passive participants have "1" in the second character); and

  • last 3 three characters - branch code, optional ('XXX' for primary office) (alpha and numeric).

2. Process initial award

Secure IBAN and SWIFT-BIC coding from the beneficiary at the time of filing. The FBU inputs an initial IDD claim if the beneficiary elects the option of direct deposit. All initial IDD claims that an FBU takes for Jordan require input into ITS.gov and an SSA system (i.e. MCS, MACADE, etc.) on the same day. You must complete all initial claims that the International Benefits Office (IBO) takes. You must input all initial claims involving German IDD into ITS.gov and an SSA system (i.e. MCS, MACADE, etc.) on the same day.

NOTE: If there is dire need or hardship involved, advise the beneficiary of the option of initiating payment via a paper check. Inform the beneficiary that the bank may charge for cashing the check. If the beneficiary chooses the option of paper check, the FBU documents and processes the initial claim.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using an SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use the chart in this section when you process within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a JOD account in Jordan? If no, STOP.

REASON: Beneficiaries in Jordan can only receive IDD payments in JOD accounts.

If yes, go to step 4

4

The RTN is 660000055 for Jordan. It contains the:

  • Multi-country prefix of "66" for Jordan IDD;

  • U.S. check digit code for all IDD accounts in Jordan is “5” at the end of the RTN.

  • No need to obtain the check digit code from Title II Interactive Comps.

5

Code the account type:

  • “S” for savings, or

  • “C” for checking.

If the beneficiary does not indicate an account type, use “C” for checking account.

6

To code the Depositor Account Number (DAN) for Jordan, code:
  • J” is designated for Jordan

  • 16 digits of the 18-digit Customer Account Number

7

You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.361F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Jordan bank data

The customer provides us with a signup form for Jordan containing the following information: "JO94CBJO0010000000000131000302."

  • The first two characters of the IBAN are JO, which represents the International Organization for Standardization (ISO) country code.

  • The third and fourth characters of the IBAN are the IBAN check digit.

  • The fifth through eighth characters represent the bank identifier

  • The ninth through twelfth characters represent the branch identifier.

  • Never code the IBAN country code, check digit, bank identifier, or branch identifier to the MBR for Jordan.

  • The last 18 characters represent the customer account number.

1. Derive the RTN

The technician enters the information for the RTN.

  • Code the RTN of 660000055

  • Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

The technician codes the DAN.

  • Start with the country code of “J” designated for Jordan; and

  • Code the 16 digits of the 18-digit account number "0000000001310003."

3. Obtain the following information:

  • RTN: 660000055

  • Checking

  • DAN: J0000000001310003

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 660000055

    ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: J0000000001310003

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN- 660000055

  • DAN- CJ0000000001310003

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.362 Coding Belize Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Belize bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Belize. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as a Belize direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Belize to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP92 International Direct Deposit Signup Form for Belize; or

  • Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in Belize will have a prefix of "66" at the beginning of the Routing Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “R” assigned for Belize.

D. Overview of IDD for Belize

IDD payments sent to Belize must be in Belize Dollars (BZD) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Belize. The FBU contacts the beneficiary or FI for the additional information.

E. Description of Belize IDD data

The data to code IDD for Belize comes from banks determined by the FRBKC. The bank data on the MBR reflects up to 26 characters including the country code of R.

F. Procedure for coding Belize bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Belize using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • first and last name of the beneficiary

  • payee indicator

  • enrollment status

  • country

  • account type

  • account ownership

  • account number

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC)

  • beneficiary address (no P.O. box address allowed)

1. Obtain SWIFT-BIC code from the FI

The SWIFT code contains a minimum of 8 characters, and a maximum of 11 characters:

  • first four characters - bank code (alpha only);

  • next two characters - ISO 3166-1 alpha 2 country code (alpha only);

  • next two characters - location code (alpha and numeric) (passive participants have "1" in the second character); and

  • last three characters - branch code, optional ('XXX' for primary office) (alpha and numeric).

2. Process initial award

You must update ITS.gov with the bank account information prior to processing an initial award to ensure that the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using an SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

    Step

    Action

    1

    Are you coding an initial claim?

    If yes, go to step 3.

    If no, go to step 2.

     

    2

    Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

    If yes, go to step 3.

    If no, STOP.

    REASON: The MBR will not accept the IDD information.

    3

    Is the beneficiary's account a Belize Dollar (BZD) account in Belize? If no, STOP.

    REASON: Beneficiaries in Belize can only receive IDD payments in BZD accounts.

    If yes, go to step 4.

    4

    The RTN is 660000071 for Belize. It contains the:

    • Multi-country prefix of “66” for Belize IDD;

    • U.S. check digit code of “1” at the end of the RTN for all IDD accounts in Belize.

    No need to obtain the check digit code from Title II Interactive Comps.

    5

    Code the account type:

    • “S” for savings, or

    • “C” for checking.

    If the beneficiary does not indicate an account type, use a “C” for checking account.

    6

    To code the Depositor Account Number (DAN) for Belize, code as follows:

    • R” designated for Belize, and

    • Account number (up to 16–digits in length).

    NOTE: SSA does not have IDD for U.S. dollar accounts in Belize.

    7

    You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.362F.

    You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

    REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Belize bank data

The customer provides us with a signup form for Belize containing the account number: "1234567891234567."

1. Derive the RTN

The technician enters the information for the RTN.

  • Code the RTN of 660000071

  • Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

The technician codes the DAN.

  • Start with the country code of "R" designated for Belize; and

  • Code the 16-digit account number: 1234567891234567.

3. Obtain the following information

  • RTN: 660000071

  • Checking

  • DAN: R1234567891234567

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 660000071

    ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: R4567890123456789

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN- 660000071

  • DAN- CR1234567891234567

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.363 Coding Nauru Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Nauru bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Nauru. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as a Nauru direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Nauru to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP61 International Direct Deposit Signup Form for Nauru; or

  • Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in Nauru will have a prefix of “66” at the beginning of the Routing Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “N” assigned for Nauru.

D. Overview of IDD for Nauru

The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO will fax incomplete forms to the FBU that serves Nauru. The FBU contacts the beneficiary or FI for additional information.

E. Description of Nauru IDD data

The data for coding IDD for Nauru will come from the banks determined by the FRBKC. The IDD coding for Nauru FIs consists of up to 26 characters, including the country code of “N” for Nauru.

F. Procedure for coding Nauru bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Nauru using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • first and last name of the beneficiary

  • payee indicator

  • enrollment status

  • country

  • account type

  • account ownership

  • 3-digit bank code

  • account number

  • beneficiary address

  • reclamation country

1. Process initial award

You must update ITS.gov with the bank account information prior to processing an initial award to ensure that the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

2. Add or update bank data using SSA systems

When you add or update IDD bank data using an SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If yes, go to step 3.

If no, STOP.

REASON: The MBR will not accept the IDD information.

3

Is the beneficiary's account an Australian Dollar (AUD) account in Nauru? If no, STOP.

REASON: Beneficiaries in Nauru can only receive IDD payments in AUD accounts.

If yes, go to step 4.

4

To derive the 9-digit RTN for Nauru, code as follows:

  • Prefix of 66 (the multi-country prefix SSA and FRBKC designated to use for IDD to Nauru),

  • 3 filler “000’s”,

  • 3-digit bank code based on FI name after verifying accuracy against either the ITS.gov help file or the listing in GN 02402.363G in this section, and

  • 1-digit check code, (obtained through Title II Interactive Comps).

NOTE: The final digit is the U.S. check digit code and is subject to change. Obtain check digit code through the Title II Interactive Comps from the Main Menus 07/Sub Menu 16.

5

Code the account type:

  • “S” for savings, or

  • “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the DAN for Nauru, code as follows:

  • “N” designated for Nauru, and

  • Up to 16 digits of the account number

7

You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.363F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Nauru bank data

The customer provides us with a sign-up form for Nauru containing the following information:

  • Bank Code: 123 and

  • Account Number: 4567890123456789

  • For Nauru Bank Codes, view PDF.

1. Derive the RTN

The technician enters the information for the RTN.

  • Prefix of “66” (the multi-country prefix for Nauru),

  • 3 filler zeros “000”,

  • 3-digit bank code “123” after verifying accuracy against either the ITS.gov help file or the listing in GN 02402.363G in this section,

  • 1-digit check code (i.e., 8) (obtained from the Title II interactive Comps from the Main Menus 07/Sub Menu 16), and

  • The type of account as a “C” for checking or an “S” for savings. If there is no indicated account type, use a “C” for checking.

2. Derive the DAN

The technician codes the DAN.

  • “N” (for Nauru), and

  • Start with the country code of "N" designated for Nauru; and

  • Code 16 digits of the account number 4567890123456789.

3. Obtain the following information

  • RTN: 660001238

  • Checking

  • DAN: N4567890123456789

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 660001238

    ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: N4567890123456789

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN- 660001238

  • DAN- N4567890123456789

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.364 Coding Dominican Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Dominica bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Dominica. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as a Dominica direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Dominica to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205, Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255, Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check,

  • SSA-1199-OP-113 International Direct Deposit Signup form for Dominica; or

  • Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in Dominica will have a prefix of “66” at the beginning of the Routing Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “W” assigned for Dominica.

D. Overview of IDD for Dominica

IDD payments sent to Dominica must be in Eastern Caribbean dollar (XCD) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Dominica. The FBU contacts the beneficiary or FI for the additional information.

E. Description of IDD for Dominica

The data to code IDD for Dominica comes from banks determined by the FRBKC. The bank data on the MBR reflects 22 characters including the country code of W.

F. Procedure for coding Dominican bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Dominica using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • account ownership

  • account type

  • account number

  • 3-digit bank data

  • 5-digit bank data

  • beneficiary address; (no P.O. Box allowed)

  • beneficiary phone number

  • country

  • enrollment status

  • first and last name of the beneficiary

  • payee indicator

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

1. Obtain SWIFT-BIC code from the FI

The SWIFT code contains a minimum of 8 characters, and a maximum of 11 characters:

  • first four characters - bank code (alpha only);

  • next two characters - ISO 3166-1 alpha 2 country code (alpha only);

  • next two characters - location code (alpha and numeric) (passive participants have "1" in the second character); and

  • last three characters - branch code, optional ('XXX' for primary office) (alpha and numeric).

2. Process initial award

You must update ITS.gov with the bank account information prior to processing an initial award to ensure that the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If yes, go to step 3.

If no, STOP.

REASON: The MBR will not accept the IDD information.

3

Is the beneficiary's account a XCD account in Dominica? If no, STOP.

REASON: Beneficiaries in Dominica can only receive IDD payments in XCD accounts.

If yes, go to step 4.

4

The RTN is 660000068 for Dominica. It contains the:

• Multi-country prefix of “66” for Dominica IDD;

• U.S. check digit code of “8” at the end of the RTN for all IDD accounts in Dominica.

No need to obtain the check digit code from Title II Interactive Comps.

5

Code the account type:

• “S” for savings, or

• “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Dominica, code:

• “W” is designated for Dominica

• Up to 12 digits of the account number

7

You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.364F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Dominican bank data

The customer provides us with a signup form for Dominica containing the account number: “1234567890112233445566.”

1. Derive the RTN

The technician enters the information for the RTN.

• Code the RTN of 660000068

• Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

The technician codes the DAN.

• Start with the country code of “W” designated for Dominica; and

• Code up to 12 digits of the account number “123456789011”

3. Obtain the following

  • RTN: 660000068

  • Checking

  • DAN: W123456789011

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 660000068

    ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: W123456789011

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN- 660000068

  • DAN- CW123456789011

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.366 Coding South Korea Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding South Korea bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in South Korea. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as a South Korean direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in South Korea to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP39 International Direct Deposit Signup Form for South Korea; or

  • Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI for South Korea has a prefix of "68" at the beginning of the Routing Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “B” assigned for South Korea.

D. Overview of IDD for South Korea

IDD payments sent to South Korea must be in South Korean Won (KRW) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO will fax incomplete forms to the FBU that serves South Korea. The FBU contacts the beneficiary or FI for additional information.

E. Description of South Korea IDD bank data

The data for coding IDD for South Korea comes from banks determined by the FRBKC. The bank data reflected on the MBR consists of up to 26 characters including the country code of “B” for South Korea.

F. Procedure for coding South Korea bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Madagascar using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • first and last name of the beneficiary

  • payee indicator

  • enrollment status

  • country

  • account type

  • account ownership

  • account number

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC)

  • beneficiary address; (no P.O. box address allowed)

  • beneficiary phone number

1. Obtain SWIFT-BIC code from the FI

The SWIFT code contains a minimum of 8 characters, and a maximum of 11 characters:

  • first four characters - bank code (alpha only);

  • next two characters - ISO 3166-1 alpha 2 country code (alpha only);

  • next two characters - location code (alpha and numeric) (passive participants have "1" in the second character); and

  • last three characters - branch code, optional ('XXX' for primary office) (alpha and numeric).

2. Process initial award

You must obtain the Korean Resident Registration Number for South Korean citizens. You must update ITS.gov with the bank account information prior to processing an initial award to ensure that the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

NOTE: If there is dire need or hardship involved, advise the beneficiary of the option of initiating payment via a paper check. Inform the beneficiary that the bank may charge for cashing the check. If the beneficiary chooses the option of paper check, the FBU documents and enters the initial claim.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using an SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

    Step

    Action

    1

    Are you coding an initial claim?

    If yes, go to step 3.

    If no, go to step 2.

    2

    Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP.

    REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

    If yes, go to step 3.

    3

    Is the beneficiary's account a U.S. dollar account in South Korea? If yes, STOP.

    REASON: Beneficiaries in South Korea can only receive IDD payments in South Korean Won (KRW) accounts.

    If no, go to step 4.

    4

    The RTN is 680000006 South Korea. It contains the:

    • Multi-country prefix of “68” for South Korea IDD;

    • U.S. check digit code of “6” at the end of the RTN for all IDD accounts in South Korea.

    No need to obtain the check digit code from Title II Interactive Comps.

    5

    Code the account type:

    • “S” for savings, or

    • “C” for checking.

    If the beneficiary does not indicate an account type, use a “C” for checking account.

    6

    To code the DAN for South Korea, code as follows:

    • Start with a country code of “B” designated for South Korea,

    • Up to 14 digits of the account number.

    7

    You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.366F.

    You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

    REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding South Korea direct deposit

The customer provides us with a signup form for South Korea containing the following information:

  • SWIFT code: 000000

  • Account Number 12345789123456

1. Derive the RTN

The technician enters the information for the RTN.

  • Code the RTN of 680000006

  • Code the type of account as a "C" for checking or an "S" for savings. If no account type indicated, use a "C" for checking.

2. Derive the DAN

The technician codes the DAN.

  • Start with the country code of "B" designated for South Korea; and

  • Code the account number “12345789123456.”

3. Obtain the following information

  • RTN: 680000006

  • Checking

  • DAN: B12345789123456

a. POS reflects the following information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 680000006

    ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: B12345789123456

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN- 680000006

  • DAN- CB1234578912345678

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

 


GN 02402 TN 255 - Direct Deposit - Title II and Title XVI - 1/29/2024