Identification Number:
GN 02402 TN 121
Intended Audience:See Transmittal Sheet
Originating Office:DCBFM OFPO
Title:Direct Deposit - Title II and Title XVI
Type:POMS Transmittals
Program:Title XVI (SSI),Title II (RSI),Disability
Link To Reference:
 

PROGRAM OPERATIONS MANUAL SYSTEM
Part GN – General
Chapter 024 – Checks
Subchapter 02 – Direct Deposit - Title II and Title XVI
Transmittal No. 121, 02/04/2019

Audience

PSC: BA, CA, CCRE, CS, DS, ICDS, IES, ILPDS, IPDS, ISRA, PETE, RECONR, SCPS, TSA, TST;
OCO-OEIO: BIES, BTE, CCRE, CR, CTE, FCR, PETL, RECOVR;
OCO-ODO: BTE, CCE, CR, CST, CTE, EHI, LCC, LSC, PAS, PCS, PETL, RC, RCOVTA, RECONR, RECOVR;
FO/TSC: CS, CS TII, CS TXVI, CSR, CTE, FR, OA, OS, RR, TA, TSC-CSR;

Originating Component

OFPO

Effective Date

Upon Receipt

Background

International Direct Deposit (IDD) service is a joint effort between our agency and the Federal Reserve Bank of Kansas City (FRBKC). Per confirmation from Fiscal Service they have added additional countries to ITS.gov for IDD reclamation requests. Currently we are undergoing a project to revise all the forms based on the law and current guidelines of the Interagency Agreement between SSA and the Department of State.

Summary of Changes

GN 02402.335 Coding Trinidad and Tobago Bank Data for the MBR

Subsection E, we replaced the PDF with the SSA-1199 link.

 

GN 02402.401 Coding Philippines Bank Data on the Master Beneficiary Record (MBR)

Subsection B, we linked the SSA-1199 form.

 

GN 02402.407 Coding Chile Bank Data on the Master Beneficiary Record (MBR)

Subsection B, we linked the SSA-1199 form.

 

GN 02402.410 Coding Georgia Bank Data on the Master Beneficiary Record (MBR))

Subsection B, we linked the SSA--1199 form.

 

GN 02402.423 Coding Marshall Islands Bank Data on the Master Beneficiary Record (MBR)

Subsection B, we linked the SSA-1199 form.

 

GN 02402.424 Coding Micronesia Bank Data on the Master Beneficiary Record (MBR)

Subsection B, we linked the SSA-1199 form.

GN 02402.335 Coding Trinidad and Tobago Bank Data for the MBR

A. Introduction

1. Coding Trinidad and Tobago Bank Data

This section describes how to code bank data for direct deposit of Title II benefits to a financial institution (FI) in Trinidad and Tobago. The bank data will be stored on the MBR in the same fields as are used for U.S. direct deposit. Special coding identifies the data as Trinidad and Tobago International Direct Deposit (IDD) and allows benefit payments to be routed through the Federal Reserve Bank of Kansas City (FRBKC) and Citibank to the beneficiary's FI in Trinidad and Tobago.

NOTE: 

U.S. domestic (i.e., non-border) field offices (FOs) should not attempt to process an IDD request for this country. U.S. domestic FOs must forward all appropriate information to the Office of Earnings and International Operations, Division of International Operations (OEIO, DIO) for processing (For more information on forwarding IDD information, see GN 02402.205C, GN 01010.255, and GN 01702.310C).

2. Where to Obtain Data

The data for coding may come from a check, a signup form for Trinidad and Tobago (see GN 02402.335E.), or the equivalent information received by mail, phone, fax, or e-mail.

NOTE: 

If upon receipt of the information, there are any discrepancies, follow instructions in GN 00203.020 and GN 02402.025.

3. Multi-Country Contract

Citibank is the processor bank for IDD to several countries, including Trinidad and Tobago. All Caribbean countries for which Citibank is the processor bank have a prefix of 70 at the beginning of the routing number (RTN) and an assigned letter in the first position of the Depositor Account Number (DAN). The letter assigned for Trinidad and Tobago is “R.”

B. Description – Trinidad and Tobago Bank Data

Trinidad and Tobago bank data consists of a total of up to 21 characters, as follows:

  • A 9-digit bank code (a zero, a 3-digit Bank Code, and a 5-digit Branch/Transit Code).

  • An account number of up to 12 characters.

C. Procedure

Follow the steps in this procedure to code direct deposit of Title II benefits to an FI in Trinidad and Tobago.

  1. 1. 

    Are you coding an initial claim?

    • If yes, go to step 3.

    • If no, go to step 2.

  2. 2. 

    Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP.

    REASON: The MBR will not accept IDD information (RTN begins with 5, 6, or 7) unless the address is in a foreign country.

  3. 3. 

    Code the type of account as Checking.

  4. 4. 

    Code the Routing and Transit Number field as follows:

    • Start with 70, the prefix assigned to Caribbean countries for which Citibank is the processor bank.

    • Code a zero, followed by the 3-digit Bank Code, followed by the first 2 digits of the Branch/Transit Code.

    • Code the U.S. check digit. Obtain the U.S. check digit by using the Check Digit program on Title II/Interactive Comps.

  5. 5. 

    Code the Depositor Account Number as follows:

    • Start with R, the letter assigned to show that the FI is in Trinidad and Tobago.

    • Code the remaining 3 digits of the branch code.

    • Code the account number. Do not include any dashes or spaces.

D. Examples

EXAMPLE 1: A signup form for Trinidad and Tobago contains the following information:

Bank code 0123. Branch code 45678. Account Number 123456789012.

  • The RTN will be 700123452. (The final digit, 2, is the U.S. check digit for 70012345.)

  • The DAN will be R678123456789012.

EXAMPLE 2: You receive a letter from Mr. Beneficiary asking for direct deposit to his account at a bank in Trinidad and Tobago. He gives the name and address of his bank, plus the following information: bank code 003, branch 12345, account number 1234567890. You check FRBKC's list of codes and find the codes are correct.

  • Code the RTN 700003129. (The final digit, 9, is the U.S. check digit for 70000312.)

  • Code the DAN R3451234567890.

E. Exhibit - IDD Enrollment Form for Trinidad and Tobago

To view this form click on: SSA-1199-OP26

GN 02402.401 Coding Philippines Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Philippines bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in the Philippines. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the data as a Philippines direct deposit and allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in the Philippines to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations (OEIO), Division of International Operations (DIO) to process.

For more detail on IDD requests and forwarding information, see:

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the form of:

  • a blank check;

  • an SSA-1199-OP77 International Direct Deposit Signup Form; or

  • documents that contain the required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI for the Philippines has a “70” at the beginning of the Routing Transit Number (RTN).

D. Overview of IDD for the Philippines

IDD payments sent to the Philippines must be in Philippines Peso (PHP) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves the Philippines. The FBU contacts the beneficiary or FI for the additional information.

E. Description of IDD bank data for the Philippines

The data to code IDD for the Philippines comes from banks determined by the FRBKC. The bank data on the MBR reflects up to 27 characters including the country code of “I” for the Philippines.

F. Policy to code IDD bank data for the Philippines

The FRBKC relies on us to provide the complete bank data to post payments correctly to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to us.

When you establish or change IDD bank data for the Philippines through one of our systems (Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE), etc.), you must go to ITS.gov to enter:

  • account number;

  • account ownership;

  • account type;

  • beneficiary address;

  • country;

  • enrollment status;

  • first and last name of the beneficiary;

  • payee indicator; and

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

1. Obtain Swift-BIC code from the FI

The SWIFT code contains a minimum of 8 characters, and a maximum of 11 characters:

  • first four characters - bank code (only alpha);

  • next two characters - ISO 3166-1 alpha 2 country code (only alpha);

  • next two characters - location code (alpha and numeric) (passive participants have a "1" in the second character); and

  • last three characters - branch code, optional ('XXX' for primary office) (alpha and numeric).

2. Process initial award

Before you process the initial award, you must update ITS.gov with the bank account information to ensure the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

3. Add or update bank data using our systems

When you add or update IDD bank data using one of our systems (Post Entitlement Online System (POS) and MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the chart in this section when you process the bank data within four business days of the current operational month (COM) cutoff date.

Step

Action

1

 

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

 

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If yes, go to step 3.

If no, STOP.

REASON: The MBR will not accept the IDD information.

3

 

Is the beneficiary's account a PHP account in the Philippines?

If no, STOP.

REASON: Beneficiaries in the Philippines can only receive IDD payments in PHP accounts.

If yes, go to step 4

4

 

The RTN is 700000038 for all IDD to the Philippines. It contains the:

  • Multi-country prefix for Philippines “70 .

  • U.S. check digit code of “8” at the end of the RTN for all IDD accounts in Philippines.

  • No need to obtain the check digit code from Title II Interactive Comps.

5

 

Code the account type:

  • “S” for savings, or

  • “C” for checking.

If no account indicated, use a “C” for checking account.

6

 

To code the Depositor Account Number (DAN) for the Philippines, code:

  • “I” designated for the Philippines

  • up to 16 digits of the 29-digit Account Number

7

 

You must take action on the same business day to enter all the information into ITS.gov listed in the introduction of GN 02402.401F in this section.

You must access ITS.gov, or ask a co-worker to update the required information into ITS.gov.

When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding direct deposit for the Philippines

The customer provides us with a signup form for the Philippines containing the account number: 12345678901122334455667788990

  1. 1. 

    Code the RTN

    The technician enters the information for the RTN.

    • Code RTN as 700000038

    • Code the account type as “C” for checking or “S” for savings. If no account type indicated, use “C” for checking.

  2. 2. 

    Code the DAN

    The technician codes the DAN:

    • Start with country code “I” designated for the Philippines; and

    • up to 16 digits of the 29-digit Customer Account Number “1234567890112233”

  3. 3. 

    Technician obtains this information

    • Checking

    • DAN: I1234567890112233

    1. a. 

      POS reflects the direct deposit information

      • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 700000038

      • ACCOUNT TYPE (C/S): C

      • DEPOSITOR ACCOUNT NUMBER: I1234567890112233

      • CANCEL DIRECT DEPOSIT (Y):

      • DIRECT EXPRESS (Y):

    2. b. 

      MBR reflects the direct deposit information

      • RTN 700000038

      • DAN CI1234567890112233

GN 02402.407 Coding Chile Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Chile bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Chile.

We store IDD bank data on the MBR in the same fields used for U.S. direct deposit. Special coding identifies the bank data as a Chile direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Chile to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e., non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detail on IDD requests and forwarding information, see:

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP78 International Direct Deposit Signup Form for Chile; or

  • Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in Chile have a prefix of “68” at the beginning of the Routing and Transit Number (RTN).

The first letter of the Depositor Account Number (DAN) field has the letter “U” assigned for Chile.

D. Overview of IDD for Chile

IDD payments sent to Chile must be in Chile Peso (CLP) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input.

DIO faxes incomplete forms to the FBU that serves Chile. The FBU contacts the beneficiary or FI for the additional information.

E. Description of IDD bank data for Chile

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account.

If the information is incomplete, the FRBKC rejects the payment and returns the funds to us. The bank data on the MBR reflects 27 characters including the country code of U.

F. Policy to code bank data for Chile

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account.

If the information is incomplete, the FRBKC rejects the payment and returns the funds to us.

When you use our system to establish or change IDD bank data for Chile (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)), you must go to ITS.gov to enter:

  • account ownership;

  • account type;

  • account number;

  • beneficiary address;

  • beneficiary ID (Enter the 9 digit alpha numeric character Rol Unico Tributario; tax number);

  • beneficiary phone number;

  • country;

  • enrollment status;

  • first and last name of the beneficiary;

  • payee indicator;

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

1. Obtain Swift-BIC code from the FI

The SWIFT code contains a minimum of 8 characters and a maximum of 11 characters:

  • first four characters - bank code (alpha only);

  • next two characters - ISO 3166-1 alpha 2 country code (alpha only);

  • next two characters - location code (alpha and numeric) (passive participants have "1" in the second character); and

  • last three characters - branch code, optional ('XXX' for primary office) (alpha and numeric).

2. Process initial award

Prior to processing an initial award, you must update ITS.gov with the bank account information to ensure that the beneficiary receives his or her payment.

If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to us.

3. Add or update bank data using our systems

When you add or update IDD bank data using our system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use the chart in this section when you process within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP. REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a CLP account in Chile? If no, STOP. REASON: Beneficiaries in Chile can only receive IDD payments in CLP accounts.

If yes, go to step 4 .

4

The RTN is 680000122 RTN for Chile. It contains the:

  • Multi-country prefix of “68” for Chile IDD

  • U.S. check digit code of “2” for all IDD accounts in Chile (at the end of the RTN)

No need to obtain the check digit code from Title II Interactive Comps.

5

Code the account type:

  • “S” for savings, or

  • “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Chile, code:

  • U” designated for Chile

  • 16 digits of the 20-digit account number

7

You must take action on the same business day to enter all the information into ITS.gov as listed in the introduction of GN 02402.407F in this section.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

FRBKC rejects the payment and returns it to us when we do not send all required information.

G. Example of coding direct deposit for Chile

The customer provides us with a signup form for Chile containing the account number “12345678901234567890.”

1. Derive the RTN

Enter the information for the RTN.

  • Code the RTN of 680000122.

  • Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

Code the DAN for Chile.

  • Start with the country code of “U” designated for Chile; and

  • Code 16 digits of the 20-digit account number “1234567890123456”.

a. You must obtain the following

  • RTN: 680000122

  • Checking

  • DAN: U1234567890123456

b. The POS coding reflects this information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 680000122

  • ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: U1234567890123456

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

c. The MBR reflects this information

  • RTN-680000122

  • DAN-CU1234567890123456

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.410 Coding Georgia Bank Data on the Master Beneficiary Record (MBR))

A. Background for coding Georgia bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Georgia. We store IDD bank data on the MBR in the same fields used for United States (U.S.) direct deposit.

Special coding identifies the bank data as a Georgia direct deposit. The coding allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Georgia to the beneficiary's local FI.

Forward IDD requests received in a U.S. domestic (non-border) field office (FO) to the Office of Earnings and International Operations (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see the following sections:

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP85 International Direct Deposit Signup Form for Georgia; or

  • A document with the required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in Georgia has a 70 at the beginning of the routing transit number (RTN).

D. Overview of IDD for Georgia

IDD payments sent to Georgia must be in Georgian Lari (GEL) accounts at local FIs. The beneficiary must provide complete information to DIO or the federal benefits unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Georgia. The FBU contacts the beneficiary or FI for the additional information.

E. Description of Georgia IDD bank data

The data for coding IDD for Georgia comes from the International Bank Account Number (IBAN) provided to the beneficiary by his or her FI. The full length of the IBAN for Georgia consists of 22 characters. However, the bank data on the MBR consists of 27 characters including the country code “X” designated for Georgia.

F. Procedure to code Georgia bank data

The FRBKC relies on us to provide complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to us. When you establish or change IDD bank data in one of our systems for Georgia (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)), you must go to ITS.gov to enter:

  • account number;

  • account ownership;

  • account type;

  • beneficiary address;

  • country;

  • enrollment status;

  • first and last name of beneficiary;

  • payee indicator;

  • International Bank Account Number (IBAN);

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

1. Obtain SWIFT-BIC code from the FI

The SWIFT code contains a minimum of 8 characters and a maximum of 11 characters:

  • First four characters - bank code (only letters);

  • Next two characters - ISO 3166-1 alpha-two country code (only letters);

  • ·Next two characters - location code (letters and digits) (passive participants have "1" in the second character); and

  • ·Last three characters - branch code, optional ('XXX' for primary office) (letters and digits).

2. Process initial award

You must update ITS.gov with the bank account information before you process the initial award to ensure the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to us.

3. Add or update bank data using our systems

When you add or update IDD bank data using one of our systems (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the chart in this section when processing within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a GEL account in Georgia?

If no, STOP.

REASON: Beneficiaries in Georgia can only receive IDD

payments in GEL accounts.

4

The RTN is 700000067 for all IDD to Georgia. It contains the:

  • Multi-country prefix for Georgia IDD of “70.”

  • U.S. check digit code for all IDD accounts in Georgia is “1” (at the end of the RTN).

Do not obtain the check digit code from Title II Interactive Comps.

5

Code the account type:

  • “S” savings, or

  • “C” checking.

If no account type, use a “C” for checking account.

6

Code depositor account number (DAN):

  • “X” for Georgia

  • 16-digit account number

7

You must enter all the information on the same business day into ITS.gov as listed in GN 02402.410F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

FRBKC rejects the payment and returns it to us when we do not send all required information.

G. Example of coding Georgia direct deposit

The customer provides us with a signup form for Georgia containing the account number: GE29NB0000000101904917

  • The first two characters of a Georgia IBAN are “GE,” which represents the International Organization for Standardization (ISO) country code.

  • The third and fourth characters of the IBAN are the IBAN check digits.

  • The fifth through sixth characters of the IBAN are the Bank Identifier.

  • The seventh through 22nd characters represent the sixteen digit account number.

    The technicians should never code the IBAN ISO country code, the Bank Identifier, or the check digits to the MBR for Georgia.

1. Derive the RTN

Enter the information for the RTN:

  • Code RTN as 700000067

  • Code the account type as “C” for checking or “S” for savings. If no account type indicated, use “C” for checking.

2. Derive the DAN

  • Code the DAN for Georgia:

  • Start with country code “X” designated for Georgia; and

  • Code the 16-digit Customer Account Number “0000000101904917”

a. Technician obtains the bank data

  • Checking

  • DAN: X0000000101904917

b. POS coding reflects

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 700000067

  • ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: X0000000101904917

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

c. The MBR reflects

  • RTN 700000067

  • DAN CX0000000101904917

GN 02402.423 Coding Marshall Islands Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Marshall Islands bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Marshall Islands. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as an Marshall Islands direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Marshall Islands to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detail on IDD requests and forwarding information, see:

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP104 International Direct Deposit Signup Form for Marshall Islands; or

  • Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in Marshall Islands will have a prefix of “72” at the beginning of the Routing and Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “A” assigned for Marshall Islands.

D. Overview of IDD for Marshall Islands

IDD payments sent to Marshall Islands must be in U.S. Dollars (USD) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Marshall Islands. The FBU contacts the beneficiary or FI for the additional information.

E. Description of IDD bank data for Marshall Islands

The data for coding IDD for Marshall Islands comes from banks determined by the FRBKC. The bank data on the MBR reflects 29 characters including the country code of A.

F. Policy to code bank data for Marshall Islands

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to us. When you use our system to establish or change IDD bank data for Marshall Islands (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)), you must go to ITS.gov to enter:

  • account ownership;

  • account type;

  • account number;

  • beneficiary address;

  • country;

  • enrollment status;

  • first and last name of the beneficiary;

  • payee indicator;

  • bank branch name and address;

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

1. Obtain Swift-BIC code from the FI

The SWIFT code contains a minimum of 8 characters, and a maximum of 11 characters:

  • first four characters - bank code (alpha only);

  • next two characters - ISO 3166-1 alpha 2 country code (alpha only);

  • next two characters - location code (alpha and numeric) (passive participants have "1" in the second character); and

  • last three characters - branch code, optional ('XXX' for primary office) (alpha and numeric).

2. Process initial award

Prior to processing an initial award, you must update ITS.gov with the bank account information to ensure that the beneficiary receives his or her payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to us.

3. Add or update bank data using our systems

When you add or update IDD bank data using our system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use the chart in this section when you process within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a USD account in Marshall Islands? If no, STOP.

REASON: Beneficiaries in Marshall Islands can only receive IDD payments in USD accounts.

If yes, go to step 4.

4

The RTN is 720000076 RTN for Marshall Islands. It contains the:

• Multi-country prefix for Marshall Islands IDD is “72”

• U.S. check digit code of “6” for all IDD accounts in Marshall Islands (at the end of the RTN).

No need to obtain the check digit code from Title II Interactive Comps.

5

Code the account type:

• “S” for savings, or

• “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Marshall Islands, code:

• “A” is designated for Marshall Islands,

• 16 digits of the 29-digit account number,

7

You must take action on the same business day to enter all the information into ITS.gov listed in the introduction of GN 02402.423F in this section.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

FRBKC rejects the payment and returns it to us when we do not send all required information.

G. Example of coding direct deposit for Marshall Islands

The customer provides us with a signup form for Marshall Islands containing the account number: “12345678901122334455667788990.”

1. Derive the RTN

Enter the information for the RTN.

  • Code the RTN of 720000076

  • Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

Code the DAN for Marshall Islands.

  • Start with the country code of “A” designated for Marshall Islands; and

  • Code 16 digits of the 29-digit account number “1234567890112233”

a. You must obtain the following:

  • RTN: 720000076

  • Checking

  • DAN: A1234567890112233

b. The POS coding reflects this information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 720000076 ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: A1234567890112233

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

c. The MBR reflects this information

  • RTN- 720000076

  • DAN- CA1234567890112233

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.424 Coding Micronesia Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Micronesia bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Micronesia. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as an Micronesia direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Micronesia to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detail on IDD requests and forwarding information, see:

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205, Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255, Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP103 International Direct Deposit Signup Form for Micronesia; or

  • Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in Micronesia will have a prefix of “72” at the beginning of the Routing and Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “C” assigned for Micronesia.

D. Overview of IDD for Micronesia

IDD payments sent to Micronesia must be in U.S. Dollars (USD) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Micronesia. The FBU contacts the beneficiary or FI for the additional information.

E. Description of IDD bank data for Micronesia

The data for coding IDD for Micronesia comes from banks determined by the FRBKC. The bank data on the MBR reflects 29 characters including the country code of C.

F. Policy to code bank data for Micronesia

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to us. When you use our system to establish or change IDD bank data for Micronesia (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)), you must go to ITS.gov to enter:

  • account ownership

  • account type;

  • account number

  • beneficiary address;

  • country;

  • enrollment status;

  • first and last name of the beneficiary;

  • payee indicator;

  • bank branch name and address;

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

1. Obtain Swift-BIC code from the FI

The SWIFT code contains a minimum of 8 characters, and a maximum of 11 characters:

  • first four characters - bank code (alpha only);

  • next two characters - ISO 3166-1 alpha 2 country code (alpha only);

  • next two characters - location code (alpha and numeric) (passive participants have "1" in the second character); and

  • last three characters - branch code, optional ('XXX' for primary office) (alpha and numeric).

2. Process initial award

Prior to processing an initial award, you must update ITS.gov with the bank account information to ensure that the beneficiary receives his or her payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to us.

3. Add or update bank data using our systems

When you add or update IDD bank data using our system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use the chart in this section when you process within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a USD account in Micronesia? If no, STOP.

REASON: Beneficiaries in Micronesia can only receive IDD payments in USD accounts.

If yes, go to step 4.

4

The RTN is 720000063 RTN for Micronesia. It contains the:

• Multi-country prefix for Micronesia IDD is “72”

• U.S. check digit code of “3” for all IDD accounts in Micronesia (at the end of the RTN).

No need to obtain the check digit code from Title II Interactive Comps.

5

Code the account type:

• “S” for savings, or

• “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Micronesia, code:

• “C” is designated for Micronesia,

• 16 digits of the 29-digit account number,

7

You must take action on the same business day to enter all the information into ITS.gov listed in the introduction of GN 02402.424F in this section.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

FRBKC rejects the payment and returns it to us when we do not send all required information.

G. Example of coding direct deposit for Micronesia

The customer provides us with a signup form for Micronesia containing the account number: “12345678901122334455667788990.”

1. Derive the RTN

Enter the information for the RTN.

• Code the RTN of 720000063

• Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

Code the DAN for Micronesia.

• Start with the country code of “C” designated for Micronesia; and

• Code 16 digits of the 29-digit account number “1234567890112233”

a. You must obtain the following:

• RTN: 720000063

• Checking

• DAN: C1234567890112233

b. The POS coding reflects this information

• DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 720000063 ACCOUNT TYPE (C/S): C

• DEPOSITOR ACCOUNT NUMBER: C1234567890112233

• CANCEL DIRECT DEPOSIT (Y):

• DIRECT EXPRESS (Y):

c. The MBR reflects this information

• RTN- 720000063

• DAN- CC1234567890112233

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255, Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205, Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)


GN 02402 TN 121 - Direct Deposit - Title II and Title XVI - 2/04/2019