Identification Number:
GN 02402 TN 257
Intended Audience:See Transmittal Sheet
Originating Office:DCBFM OFPO
Title:Direct Deposit - Title II and Title XVI
Type:POMS Full Transmittals
Program:All Programs
Link To Reference:
 

PROGRAM OPERATIONS MANUAL SYSTEM

Part GN – General

Chapter 024 – Checks

Subchapter 02 – Direct Deposit - Title II and Title XVI

Transmittal No. 257, 02/07/2024

Audience

PSC: BA, CA, CCRE, CS, DS, ICDS, IES, ILPDS, IPDS, ISRA, PETE, RECONR, SCPS, TSA, TST;
OCO-OEIO: BIES, BTE, CCRE, CR, CTE, FCR, PETL, RECOVR;
OCO-ODO: BTE, CCE, CR, CST, CTE, EHI, LCC, LSC, PAS, PCS, PETL, RC, RCOVTA, RECONR, RECOVR;
FO/TSC: CS, CS TII, CS TXVI, CSR, CTE, FR, OA, OS, RR, TA, TSC-CSR;

Originating Component

OFPO

Effective Date

Upon Receipt

Background

International Direct Deposit (IDD) service is a joint effort between our agency and the Federal Reserve Bank of Kansas City (FRBKC). Per instructions from the Department of the Treasury, we updated the requirements when coding bank data into ITS.gov for the countries of Slovenia, Iceland, Singapore, Argentina, and Brazil. We formatted the enrollment instructions per plain language guidelines for accuracy and consistency within our POMS.

Summary of Changes

GN 02402.350 Coding Slovenian Bank Data on the Master Beneficiary Record (MBR)

We made formatting changes to sub-sections A, B, C, D, F, and G. The hyperlink in sub-section H was moved to B. References were added to sub-section H for consistency in our IDD POMS.

 

GN 02402.351 Coding Iceland Bank Data on the Master Beneficiary Record (MBR)

We made formatting changes to sub-sections A, B, C, D, E, F, and G. We added sub-section H for a list of references to remain consistent with all IDD POMS.

 

GN 02402.352 Coding Singapore Bank Data on the Master Beneficiary Record (MBR)

We made formatting changes to sub-sections A, B, C, D, E, F, and G. The hyperlink in sub-section H was moved to B. References were added to sub-section H for consistency in our IDD POMS.

 

GN 02402.355 Coding Argentina Bank Data on the Master Beneficiary Records (MBR)

We made formatting changes to sub-sections A, B, C, D, E, F, and G. The graphic in sub-section H was removed, as it is no longer required per Treasury regulations. References were added to sub-section H for consistency in our IDD POMS.

 

GN 02402.356 Coding Brazilian Bank Data on the Master Beneficiary Records (MBR)

We made formatting changes to sub-sections A, B, C, D, E, F, and G. The hyperlink in sub-section H was moved to B. References were added to sub-section H for consistency in our IDD POMS.

GN 02402.350 Coding Slovenian Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Slovenian bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Slovenia. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as a Slovenian direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Slovenia to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP32 International Direct Deposit Signup Form for Slovenia; or

  • Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in Slovenia will have a prefix of "66" at the beginning of the Routing Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “V” assigned for Slovenia.

D. Overview of IDD for Slovenia

IDD payments sent to Slovenia must be in Euro (EUR) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO will fax incomplete forms to the FBU that serves Slovenia. The FBU contacts the beneficiary or FI for additional information.

E. Description of Slovenian IDD bank data

The data for coding IDD for Slovenia will come from the International Bank Account Number (IBAN) provided to the beneficiary. The IBAN for Slovenia consists of up to 19 characters. However, the bank data reflected on the MBR will reflect 20 characters. Technicians will use the IBAN to derive the RTN and DAN when processing an IDD request.

F. Procedure for coding Slovenian IDD bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Slovenia using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • first and last name of the beneficiary

  • payee indicator

  • enrollment status

  • country

  • account type

  • account ownership

  • International Bank Account Number (IBAN)

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC)

  • beneficiary address

  • reclamation country

1. Obtain SWIFT-BIC code from the FI

The SWIFT code consists of 8 to 11 alphanumeric characters. When an 8-digit code is given, it refers to the primary office:

  • First 4 characters - bank code (only letters)

  • Next 2 characters - ISO 3166-1 alpha-2 country code (only letters)

  • Next 2 characters - location code (letters and digits) (passive participant will have "1" in the second character)

  • Last 3 characters - branch code, optional ('XXX' for primary office) (letters and digits)

    Example SWIFT code: BEPOIT21020

2. Process initial award

Secure IBAN and SWIFT-BIC coding from the beneficiary at the time of filing. The FBU inputs an initial IDD claim if the beneficiary elects the option of direct deposit. All initial IDD claims that an FBU takes for Slovenia require input into ITS.gov and an SSA system (i.e. MCS, MACADE, etc.) on the same day. You must complete all initial claims that the International Benefits Office (IBO) takes. You must input all initial claims involving Slovenia IDD into ITS.gov and an SSA system (i.e. MCS, MACADE, etc.) on the same day.

N OTE: If there is dire need or hardship involved, advise the beneficiary of the option of initiating payment via a paper check. Inform the beneficiary that the bank may charge for cashing the check. If the beneficiary chooses the option of paper check, the FBU documents and processes the initial claim.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using an SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP.

REASON: The MBR will not accept the International Direct Deposit (IDD) information.

If yes, go to step 3.

3

Is the beneficiary's account a U.S. Dollar account at an FI in Slovenia? If yes, STOP.

REASON: Beneficiaries in Slovenia can only receive IDD payments in Euro accounts.

If no, go to step 4.

4

Code the RTN (9 digits in total) as follows:

  • Start with 66, the prefix SSA has designated for Slovenian IDD.

  • Code one filler zero “0.”

  • Code 2-digit bank code.

  • Code 3-digit branch code.

  • Code the U.S. check digit, which you will obtain through the Title II Interactive Comps.

NOTE: For payment institutions, enter the payment institution code in positions 3–7 of the RTN. The first 2 positions of the payment institution code are always 91.

5

Code the account type:

  • “S” for savings, or

  • “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the DAN for Slovenia, code:

  • “V” is designated for Slovenia,

  • 8-digit account number,

  • 2-digit national check digit as the last two positions of the DAN.

7

You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.350F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Slovenian direct deposit

The customer provides us with the IBAN "SI56191000000123438."

  • The first 2 characters of the Slovenian IBAN are "SI," the International Organization for Standardization (ISO) country code.

  • The third and fourth characters are the IBAN check digits. The technicians should never code the IBAN country code or check digit to the MBR.

  • The next 2 characters represent the 2-digit bank code.

  • The next 3 characters represent the 3-digit branch code.

  • The next 8 characters represent the 8-digit account number.

  • The final 2 characters represent the 2-digit national check digit.

1. Derive the RTN

The technician enters the information for the RTN.

  • Code the prefix of "66" (SSA-designated prefix for IDD);

  • Code one filler zero “0”;

  • Code the 2-digit bank code “19”;

  • Code the 3-digit branch code “100”;

  • Code the 1-digit check code (i.e., 8) (obtained from the Title II interactive Comps from the Main Menus 07/Sub Menu 16);

  • Code the type of account as a “C” for Checking or an “S” for Savings. If no account type indicated, use a “C” for Checking.

2. Derive the DAN

The technician codes the DAN.

  • Start with the country code of "V" designated for Slovenia; and

  • Code the 8-digit account number “00001234”; and

  • Code the two-digit national check digit “38.”

3. Obtain the following

  • RTN: 660191008

  • Checking

  • DAN: V0000123438

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 660191008 ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: V0000123438

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN- 660191008

  • DAN- CV0000123438

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.351 Coding Iceland Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Iceland bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Iceland. We store bank data on the MBR in the same fields used for United States (U.S.) direct deposit.

Special coding identifies the data as an Iceland direct deposit and allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Iceland to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations (OEIO), Division of International Operations (DIO) to process.

For more detail on IDD requests and forwarding information, see:

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP28 International Direct Deposit Signup Form for Iceland; or

  • Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in Iceland has a prefix of "66" at the beginning of the Routing Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “L” assigned for Iceland.

D. Overview of IDD for Iceland

IDD payments sent to Iceland must be in U.S. dollar (USD) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO will fax incomplete forms to the FBU that serves Iceland. The FBU contacts the beneficiary or FI for additional information.

E. Description of Iceland IDD bank data

The data for coding IDD for Iceland comes from the International Bank Account Number (IBAN) provided to the beneficiary from his or her FI. The IBAN will be 26 characters. However, the bank data reflected on the MBR consist of 27 characters, including the country code of “L” for Iceland. Technicians will use the IBAN to derive the RTN and DAN when processing an IDD request.

F. Procedure for coding Iceland bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Iceland using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • first and last name of the beneficiary

  • payee indicator

  • enrollment status

  • country

  • account type

  • account ownership

  • International Bank Account Number (IBAN)

  • beneficiary address

  • reclamation country

1. Initial award processing

Secure IBAN coding from the beneficiary at the time of filing. The FBU inputs an initial IDD claim if the beneficiary elects the option of direct deposit. All initial IDD claims that an FBU takes for Iceland require input into ITS.gov and an SSA system (i.e. MCS, MACADE, etc.) on the same day. You must complete all initial claims that the International Benefits Office (IBO) takes. You must input all initial claims involving Iceland IDD into ITS.gov and an SSA system (i.e. MCS, MACADE, etc.) on the same day.

NOTE: If there is dire need or hardship involved, advise the beneficiary of the option of initiating payment via a paper check. Inform the beneficiary that the bank may charge for cashing the check. If the beneficiary chooses the option of paper check, the FBU documents and processes the initial claim.

2. Add or update bank data using SSA systems

When you add or update IDD bank data using an SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If yes, go to step 3.

If no, STOP.

REASON: The MBR will not accept the IDD information.

3

Is the beneficiary's account a U.S. dollar (USD) account in Iceland?

If no, STOP.

REASON: Beneficiaries in Iceland can only receive IDD payments in USD accounts.

If yes, go to step 4

4

To derive the 9-digit RTN for Iceland:

  • Start with the multi-country prefix of "66" for Iceland IDD,

  • Code 2 filler zeros “00,”

  • Code the 2-digit bank code,

  • Code the 2-digit branch code,

  • Code the U.S. check digit code, which you obtain through Title II Interactive Comps.

NOTE: The final digit is the U.S. check digit Code and is subject to change. Obtain check digit code through the Title II Interactive Comps from the Main Menus 07/Sub Menu 16.

5

Code the account type:

  • “S” for savings, or

  • “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

Code the DAN for Iceland as follows:

  • Start with the country code of “L” designated for Iceland.

  • Code 16 digits of the 18-digit account number.

7

You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.351F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Iceland direct deposit

The customer provides us with a signup form with the IBAN of: "IS140159260076545510730339."

  • The first 2 characters of the Iceland IBAN are “IS,” the International Organization for Standardization (ISO) country code.

  • The third and fourth characters are the IBAN check digits. The technicians should never code these to the MBR.

  • The fifth and sixth digits are the bank code.

  • The seventh and eighth digits are the branch code.

  • The last 18 characters represent the account number.

1. Derive the RTN

The technician enters the information for the RTN.

  • Code the prefix of 66 (SSA-designated prefix for IDD);

  • Code 2 filler zeros “00”;

  • Code the 4-digit bank code “01”;

  • Code the 4-digit branch code “59”;

  • Code the 1-digit check digit code (i.e., 8) (obtained from the Title II Interactive Comps from the Main Menus 07/Sub Menu 16);

  • Code the type of account as a “C” for checking or an “S” for savings. If there is no type of account indicated, use a “C” for checking.

2. Derive the DAN

The technician codes the DAN.

  • Start with the country code of “L” designated for Iceland;

  • Code 16 digits of the 18-digit account number “2600765455107303”;

  • Input full IBAN through ITS.gov, so that the final two digits of the DAN annotate. The MBR only houses up to 17 characters in the DAN field.

3. Obtain the following information

  • RTN: 660001598

  • Checking

  • DAN: L2600765455107303

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 660001598 ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: L2600765455107303 (17-character limit)

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN- 660001598

  • DAN- CL2600765455107303

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.352 Coding Singapore Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Singapore bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Singapore. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as a Singapore direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Singapore to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP35 International Direct Deposit Signup Form for Singapore; or

  • Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in Singapore will have a prefix of "66" at the beginning of the Routing Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “S” assigned for Singapore.

D. Overview of IDD for Singapore

IDD payments sent to Singapore must be in Singapore Dollar (SGD) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO will fax incomplete forms to the FBU that serves Singapore. The FBU contacts the beneficiary or FI for additional information.

E. Description of Singapore direct deposit bank data

The data to code IDD for Singapore comes from banks determined by the FRBKC. The bank data on the MBR reflects 21 characters including the country code of "S."

F. Procedure for coding Singapore IDD bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Singapore using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • first and last name of the beneficiary

  • payee indicator

  • enrollment status

  • country

  • account type

  • account ownership

  • 4-digit bank code

  • account number (10 digits but may be more)

  • beneficiary address

  • reclamation country

1. Process initial award

You must update ITS.gov with the bank account information prior to processing an initial award to ensure that the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

2. Add or update bank data using SSA systems

When you add or update IDD bank data using an SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If yes, go to step 3.

If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

3

Is the beneficiary's account a SGD account in Singapore? If no, STOP.

REASON: Beneficiaries in Singapore can only receive IDD payments in SGD accounts.

If yes, go to step 4.

4

To derive the 9-digit RTN for Singapore:

  • Start with 66, the prefix SSA has designated for Singapore IDD.

  • Code 2 filler zeros “00.”

  • Code the 4-digit bank code based on FI name after verifying accuracy against the ITS.gov help file.

  • Code the U.S. check digit, which you will obtain through Title II Interactive Comps.

5

Code the account type:

  • “S” for savings, or

  • “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the DAN for Singapore, code:

  • "S" as designated for Singapore; and

  • 10 digits of the account number (more digits allowed).

7

You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.352F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Singapore direct deposit

The customer provides us with a signup form for Singapore containing the following information:

  • Bank Name: AFC Merchant Bank

  • No Bank Code has been provided

  • Account Number: 34567890123

1. Derive the RTN

  • Code the prefix of "66" , the prefix SSA has designated for Singapore IDD;

  • Code 2 filler zeros “00”;

  • Code the 4-digit bank code “1009” based on FI name after checking the ITS.gov help file for Singapore bank codes);

  • Code the U.S. check digit (i.e., 8) (obtained from the Title II interactive Comps from the Main Menus 07/Sub Menu 16)

  • Code the type of account as a “C” for Checking or an “S” for Savings. If no indicated account type, use a “C” for Checking.

2. Derive the DAN

  • Use the letter “S” (for Singapore); and

  • The account number “34567890123” (more than 10 digits allowed)

3. Obtain the following information

  • RTN: 660010098

  • Checking

  • DAN: S34567890123

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 660010098 ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: S34567890123

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN- 660010098

  • DAN- CS34567890123

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

 

GN 02402.355 Coding Argentina Bank Data on the Master Beneficiary Records (MBR)

A. Background for coding Argentina bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Argentina. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as an Argentinian direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Argentina to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP96 (International Direct Deposit Signup Form for Argentina); or

  • Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in Argentina has prefix “66” at the beginning of the Routing Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “A” assigned to Argentina.

D. Overview of IDD for Argentina

IDD payments sent to Argentina must be in U.S. Dollar (USD) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Argentina. The FBU contacts the beneficiary or FI for the additional information.

E. Description of Argentinian IDD bank data

The data to code IDD for Argentina comes from banks determined by the FRBKC. The bank data for Argentina reflected on the MBR consists of up to 27 characters including the country code of “A.”

F. Procedure for coding Argentinian bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Argentina using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • first and last name of the beneficiary

  • payee indicator

  • enrollment status

  • country

  • account type

  • account ownership

  • 16-digit account number

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC)

  • beneficiary address; (no P.O. box address allowed)

  • reclamation country

1. Obtain SWIFT-BIC code from the FI

The SWIFT code contains a minimum of 8 characters and a maximum of 11 characters:

  • First four characters - bank code (only letters);

  • Next two characters - ISO 3166-1 alpha-two country code (only letters);

  • Next two characters - location code (letters and digits) (passive participant have "1" in the second character); and

2. Process initial award

You must update ITS.gov with the bank account information prior to processing an initial award to ensure that the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using an SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP.

REASON: The MBR will not accept the IDD information.

If yes, go to step 3.

3

Is the beneficiary's account a USD account in Argentina? If no, STOP.

REASON: Beneficiaries in Argentina can only receive IDD payments in USD accounts.

If yes, go to step 4.

4

The RTN is 660000042 for Argentina. It contains the:

  • Multi-country code prefix of “66” for Argentina IDD;

  • U. S. check digit code of “2” at the end of the RTN for all IDD accounts in Argentina.

No need to obtain the check digit code from Title II Interactive Comps.

5

Code the account type as:

  • “S” for savings; or

  • “C” for checking.

If no indicated account type, use a “C” for checking account.

6

To code the DAN for Argentina, code:

  • “A” as designated for Argentina; and

  • 16-digit account number.

7

You must take action on the same business day to enter all the information into ITS.gov listed in the introduction of GN 02402.355F in this section.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Argentinian direct deposit

The customer provides us with a signup form for Argentina containing the account number: 1234567890123456.

1. Derive the RTN

The technician enters the information for the RTN.

  • Code the RTN “660000042

  • Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

To technician codes the DAN.

  • Start with a country code of "A" designated for Argentina; and

  • Code the 16-digit account number “1234567890123456”

3. Obtain the following information:

  • RTN: 660000042

  • Checking

  • DAN: A1234567890123456

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 681234564

  • ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: R1234567890123456

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN- 660000042

  • DAN- CA1234567890123456

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

 

GN 02402.356 Coding Brazilian Bank Data on the Master Beneficiary Records (MBR)

A. Background for coding Brazilian bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Brazil. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as a Brazil direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Brazil to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check,

  • SSA-1199-OP93 International Direct Deposit Signup Form for Brazil; or

  • Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in Brazil will have a prefix of “66” at the beginning of the Routing Transit number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “B” assigned to Brazil.

D. Overview of IDD for Brazil

IDD payments sent to Brazil must be in Brazilian Real (BRL) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO will fax incomplete forms to the FBU that serves Brazil. The FBU contacts the beneficiary or FI for additional information.

E. Description of Brazilian IDD bank data

The data for coding IDD for Brazil comes from banks determined by the FRBKC. Beneficiaries need to ask their bank to provide the bank and branch number for enrollment. Additionally, technicians must derive the account number from the last 12 digits of the International Bank Account Number (IBAN) provided by the beneficiary. The bank data for Brazil consists of 19 characters. However, the bank data reflected on the MBR will reflect up to 24 characters including the country code of B for Brazil.

F. Procedure for coding Brazilian bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Brazil using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • first and last name of the beneficiary

  • payee indicator

  • enrollment status

  • country

  • account type

  • account ownership

  • 3-digit bank code

  • 4-digit branch code

  • 12-digit account number

  • beneficiary address

  • 11-digit tax ID (in "Beneficiary ID" field)

1. Process initial award

Secure the beneficiary’s Tax ID and the last 12 digits of the IBAN at the time of filing. You must update ITS.gov with the bank account information prior to processing an initial award to ensure that the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

NOTE: If there is dire need or hardship involved, advise the beneficiary of the option of initiating payment via a paper check. Inform the beneficiary that the bank may charge for cashing the check. If the beneficiary chooses the option of paper check, the FBU documents and processes the initial claim.

2. Add or update bank data using SSA systems

When you add or update IDD bank data using an SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

    Step

    Action

    1

    Are you coding an initial claim?

     

    If yes, go to step 3.

    If no, go to step 2.

    2

    Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

     

    If no, STOP.

     

    REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

     

    If yes, go to step 3.

    3

    Is the beneficiary's account a BRL account in Brazil?

    If no, STOP.

     

    REASON: Beneficiaries in Brazil can only receive IDD payments in BRL accounts.

     

    If yes, go to step 4

    4

    Code the 9-digit RTN for Brazil as follows:

    • Start with the prefix of "66" (the multi-country prefix SSA has designated Brazil);

    • Code the 3-digit bank code;

    • Code the first 3 digits of the 4-digit branch code; and

    • Code the U.S. check digit obtained through Title II Interactive Comps.

    5

    Code the account type:

    • “S” for savings, or

    • “C” for checking.

    If the beneficiary does not indicate an account type, use a “C” for checking account.

    6

    Code the DAN for Brazil as follows:

    • Start with the country code of “B” designated for Brazil;

    • Code the last digit of the branch code; and

    • Code the last 12 digits of the IBAN provided by the beneficiary (which is the customer account number).

    7

    You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.473F.

    You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

    REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Brazilian direct deposit

The customer provides us with a signup form for Brazil containing the following information:

  • Bank Code: 123

  • Branch Code: 4567 and

  • Last 12 digits of the IBAN: 890987654321.

1. Derive the RTN

The technician enters the information for the RTN.

  • Prefix of “66” (the multi-country prefix for Brazil);

  • 3-digit bank code “123”;

  • First 3-digits of the branch code “456”;

  • 1-digit check code (i.e., 8) (obtained from the Title II Interactive Comps); and

  • Account type of “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

The technician codes the DAN.

  • Start with “B” designated for Brazil;

  • Code the last digit of the branch code “7”; and

  • Code the last 12 digits of the IBAN “890987654321."

3. Obtain the following information

  • RTN: 661234568

  • Checking

  • DAN: B7890987654321

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 661234568 ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: B7890987654321

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN- 661234568

  • DAN- CB7890987654321

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)


GN 02402 TN 257 - Direct Deposit - Title II and Title XVI - 2/07/2024