Identification Number:
NL 01001 TN 7
Intended Audience:See Transmittal Sheet
Originating Office:ORDP OISP
Title:Special Notice Options for the Blind or Visually Impaired
Type:POMS Transmittals
Program:All Programs
Link To Reference:
 

PROGRAM OPERATIONS MANUAL SYSTEM
Part NL – Notices, Letters and Paragraphs
Chapter 010 – Special Notice Options for the Blind or Visually Impaired
Subchapter 01 – Special Notice Options for the Blind or Visually Impaired
Transmittal No. 7, 02/11/2021

Audience

OQR: Program Advisor, Program Expert, Program Leader, SIS;
PSC: BA, CA, CCRE, CS, DE, DS, ICDS, IES, ILPDS, IPDS, ISRA, PETE, RECONR, SCPS, TSA, TST;
OCO-OEIO: BET, BIES, BTE, CC, CCRE, CDT, CR, CTE, EIE, FDE, LC, PETL, RECONE, RECONR, RECOVR;
OCO-ODO: BET, BTE, CCE, CR, CST, CT, CTE, CTE TE, DE, DEC, DS, DSE, DT, PAS, PETE, PETL, RAC, RCOVTA, RECONE, RECOVR;
FO/TSC: CS, CS TII, CS TXVI, CSR, CTE, DRT, DT, FR, OA, OS, RR, TA, TSC-CSR;

Originating Component

OISP

Effective Date

Upon Receipt

Background

This is a Quick Action Transmittal. These revisions do not change or introduce new policy or procedure. This transmittal, written by the Office of Open Government (OOG) clarifies current special notice option (SNO) policy. We only updating NL 01001.140 to match the revised notice language that was implemented in 2013.

Summary of Changes

NL 01001.140 Procedure for the Large Print (18 Point Font) Special Notice Option for the Blind or Visually Impaired

Removed the following language in subsection B:

  • First paragraph - "The language on the cover sheet is as follows:" from the second paragraph and placed it at the end of the first paragraph.

  • Second paragraph - first and second sentence that reads: "Some of the cover sheets also include language to encourage the notice recipient to send the standard print version if he or she needs to return the document to us. However, we do accept large print versions of forms." and

  • Third paragraph - entire paragraph.”

NL 01001.140 Procedure for the Large Print (18 Point Font) Special Notice Option for the Blind or Visually Impaired

A. What happens when the person selects the large print option?

When a person selects the large print special notice option, we send the standard print documents using normal procedures. In addition, the notice system automatically routes the notice and other documents to a vendor to produce the large print documents. Large print documents are in 18-point font.

B. Why do we enclose a cover sheet with certain large print notices?

We send a cover sheet with large print notices that contains the notice recipient’s name and mailing address so the vendor can mail the notice in a window envelope. The language on the cover sheet is as follows:

“We sent you a standard print version of this letter in a separate envelope."

We send the additional language with these large print notices:

  • SSA and certain record specification notices that have an enclosed form for the recipient to return to us, and

  • All DDS-generated notices.


NL 01001 TN 7 - Special Notice Options for the Blind or Visually Impaired - 2/11/2021