COVID-19 Sensitive EM Publishing Process |
Step and Responsible Party | Action | Comments |
1 – Authoring Component | Submits COVID-19 Sensitive EM to the PolicyNet Publications Staff.
IMPORTANT: The authoring component will advise what concerns, if any, they have with the public release of information contained in the COVID-19 Sensitive EM. The author will provide any concerns with public disclosure on the Associate Commissioner (AC) signoff sheet. | |
2 – PolicyNet Publications Staff | Reviews content, formatting, and signoffs, as appropriate. Analyst sends draft COVID-19 Sensitive EM to management for approval to publish to PolicyNet. | |
3 – PolicyNet Publications Management | Forwards COVID-19 Sensitive EM to the Assistant Deputy Commissioner for Retirement and Disability Policy (DCRDP) for approval. Once approved by DCRDP, send COVID-19 Sensitive EM to PolicyNet Postings for publication to PolicyNet. | |
4 – PolicyNet Publications Staff | Publishes COVID-19 Sensitive EM to PolicyNet. | PN Postings will place a pending Office of General Counsel (OGC)/Office of Privacy and Disclosure (OPD) date on the COVID-19 Sensitive EM Contact Sheet |
4a – PolicyNet Publications Management | Sends COVID-19 Sensitive EM to OPD by email for review.
IMPORTANT: Within the email to OPD, include any concerns the author provided about the public release of information contained in the COVID-19 Sensitive EM.
| Input 5 business day follow-up with flag labeled: “PENDING in OPD”
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5 – OGC/OPD | Conducts review to determine applicable Freedom of Information Act (FOIA) Exemptions.
Sends version (PDF) with applicable FOIA withholdings to PolicyNet Publications Staff. | As needed, OPD will coordinate review with the Office of General Law. The length and complexity of the COVID-19 Sensitive EM may affect review time.
OPD may also reach out to ODEPPIN or the authoring component/subject matter expert for questions, as necessary, which may also affect review time. |
6- PolicyNet Publications Management | 1. Publish on SSA.gov (Public Policy site) the public version of the COVID-19 Sensitive EM.
2. Cross-reference the public version of the COVID-19 Sensitive EM on PolicyNet (Internal Policy site). | |