Identification Number:
GN 02402 TN 259
Intended Audience:See Transmittal Sheet
Originating Office:DCBFM OFPO
Title:Direct Deposit - Title II and Title XVI
Type:POMS Full Transmittals
Program:All Programs
Link To Reference:
 

PROGRAM OPERATIONS MANUAL SYSTEM

Part GN – General

Chapter 024 – Checks

Subchapter 02 – Direct Deposit - Title II and Title XVI

Transmittal No. 259, 03/04/2024

Audience

PSC: BA, CA, CCRE, CS, DS, ICDS, IES, ILPDS, IPDS, ISRA, PETE, RECONR, SCPS, TSA, TST;
OCO-OEIO: BIES, BTE, CCRE, CR, CTE, FCR, PETL, RECOVR;
OCO-ODO: BTE, CCE, CR, CST, CTE, EHI, LCC, LSC, PAS, PCS, PETL, RC, RCOVTA, RECONR, RECOVR;
FO/TSC: CS, CS TII, CS TXVI, CSR, CTE, FR, OA, OS, RR, TA, TSC-CSR;

Originating Component

OFPO

Effective Date

Upon Receipt

Background

International Direct Deposit (IDD) service is a joint effort between our agency and the Federal Reserve Bank of Kansas City (FRBKC). We updated the formatting and the terms with more inclusive language.

Summary of Changes

GN 02402.345 Coding Estonia Bank Data for the Master Beneficiary Record (MBR)

Subsections A, B, D, F, and G. We made formatting changes andmoved the hyperlink in subsection H to B. We added references subsection H.

 

GN 02402.346 Coding Turkish Bank Data for the Master Beneficiary Record (MBR)

Subsection G We made formatting changes .

 

GN 02402.347 Coding Lithuanian Bank Data on the Master Beneficiary Record (MBR)

Subsections A, B, F, and H We made formatting changes and added references subsection H.

 

GN 02402.348 Coding Slovakian Bank Data on the Master Beneficiary Record (MBR)

Subsections A, B, D, F, and G. We made formatting changes and moved the hyperlink in subsection H to B. We added references subsection H.

 

GN 02402.349 Coding Luxembourg Bank Data on the Master Beneficiary Record (MBR)

Subsections A, B, D, F, and G. We made formatting changes and moved the hyperlink in subsection H to B. We added references subsection H.

GN 02402.345 Coding Estonia Bank Data for the Master Beneficiary Record (MBR)

A. Background for coding Estonia bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Estonia. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as a Estonia direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Estonia to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, fax, or email in the following formats:

  • a blank check,

  • SSA-1199-ES International Direct Deposit signup form for Estonia; or

  • any documents that contain the required banking information.

 

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in Estonia will have a prefix of “66” at the beginning of the Routing Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “F” assigned for Estonia.

D. Overview of IDD for Estonia

IDD payments sent to Estonia must be in Euro accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO will fax incomplete forms to the FBU that serves Estonia. The FBU contacts the beneficiary or FI for additional information.

E. Description of Estonia IDD bank data

The data for coding IDD for Estonia comes from the International Bank Account Number (IBAN) provided to the beneficiary from FI. The IBAN is 20 characters. However, the IDD bank data reflected on the MBR consists of 22 characters. Technicians use the IBAN to derive the RTN and DAN when processing an IDD request.

F. Policy for coding Estonia IDD bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Estonia using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • account ownership

  • account type

  • account number

  • beneficiary address

  • beneficiary phone number

  • country

  • enrollment status

  • first and last name of the beneficiary

  • payee indicator

  • reclamation country

  • IBAN

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC)

1. Obtain the SWIFT-BIC code

The SWIFT code consists of 8 to 11 alphanumeric characters. When an 8-digit code is given, it refers to the primary office:

  • First 4 characters - bank code (only letters);

  • Next 2 characters - ISO 3166-1 alpha-2 country code (only letters);

  • Next 2 characters - location code (letters and digits) (passive participant will have "1" in the second character); and

  • Last 3 characters - branch code, optional ('XXX' for primary office) (letters and digits).

2. Process initial award

Secure IBAN and SWIFT-BIC coding from the beneficiary at the time of filing. The FBU inputs an initial IDD claim if the beneficiary elects the option of direct deposit. All initial IDD claims that an FBU takes for Estonia require input into ITS.gov and an SSA system (MCS, MACADE) on the same day. You must complete all initial claims that the International Benefits Office (IBO) takes. You must input all initial claims involving Estonia IDD into ITS.gov and an SSA system (MCS, MACADE) on the same day.

NOTE: If there is dire need or hardship involved, advise the beneficiary of the option of initiating payment via a paper check. Inform the beneficiary that the bank may charge for cashing the check. If the beneficiary chooses the option of paper check, the FBU documents and processes the initial claim.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update on the same day ITS.gov ;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

STEP

ACTION

1

Are you coding an initial claim?

  • If yes, go to step 3.

  • If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a Euro account at an FI in Estonia?

If no, STOP.

REASON: Beneficiaries in Estonia can only receive IDD payments in Euro accounts.

If yes, go to step 4.

4

To derive the RTN (a total of nine digits ) for Estonia:

  • Start with 66 (the multi-country prefix SSA and FRBKC have designated to use for Estonia IDD),

  • Code the two-digit bank code,

  • Code the two-digit branch code,

  • Code two filler zeros “00,” and

  • Code the check digit value of the RTN, which you will obtain through Title II Interactive Comps.

NOTE: The final digit is the U.S. check digit Code and is subject to change. Obtain check digit code through the Title II Interactive Comps from the Main Menus 07/Sub Menu 16.

5

Code the account type:

  • “S” for savings, or

  • “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Estonia, code:

  • Start with “F”, the letter assigned to show that the FI is in Estonia; and

  • Code the 12-digit account number.

7

You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.345F.

You must access or ask a co-worker to update the required information into ITS.gov .

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Estonia IDD

The customer provides us with a signup form for Estonia containing the following information:

"EE382200221020145685".

  • The first 2 characters of the IBAN are “EE”, which represents the International Organizational for Standardization (ISO) country code.

  • The third and fourth characters of the IBAN are the IBAN check digits. The technician should never code the IBAN ISO code or the check digit to the MBR.

  • The next two characters of the IBAN represent the two-digit bank code.

  • The next two digits represent the branch code.

  • The last 12 characters represent the account number.

1. Derive the RTN

The technician enters the information for the RTN:

  • Code the prefix of 66 

  • Code the two-digit bank code, “22”

  • Code the two-digit branch code, “00”

  • Code a two filler of zeros; “00”

  • Code the one-digit check code (i.e., 7) (obtained from Title II Interactive Comps from Main Menu 07/Sub Menu 16);

  • Code the type of account as a “C” for Checking or an “S” for Savings. If no account type indicated, use a “C” for Checking.

2. Derive the DAN

The technician codes the DAN:

  • Use the letter “F” (for Estonia); and

  • The 12-digit account number “221020145685”.

3. Obtain the following information

  • RTN: 662200002

  • Checking

  • DAN: F221020145685

a. POS refelcts the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 662200002ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: F221020145685

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN-662200002

  • DAN-CF221020145685

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.346 Coding Turkey Bank Data for the Master Beneficiary Record (MBR)

A. Background for coding bank data for Turkey

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Turkey. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as a Turkey direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Turkey to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (non-border), field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detail on IDD requests and forwarding information, see:

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax by:

  • Blank check;

  • SSA-1199-OP27 International Direct Deposit Signup Form (Turkey); or

  • Any document that contains required banking information.

If you receive information with discrepancies, see:

C. Multi-country contract

The processing FI in Turkey has “66” at the beginning of the Routing and Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “T” assigned for Turkey.

D. Overview of IDD for Turkey

IDD payments sent to Turkey must be in U.S. Dollar (USD) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) to input. DIO faxes incomplete forms to the FBU that serves Turkey. The FBU contacts the beneficiary or FI for the additional information.

E. Description of IDD bank data for Turkey

The data to code IDD for Turkey comes from the International Bank Account Number (IBAN) provided to the beneficiary by his or her FI. The bank data on the MBR reflects 27 characters including the country code of T.

F. Policy to code bank data for Turkey

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to us. When you use one of our systems to establish or change IDD bank data for Turkey (e.g., Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)), you must go to ITS.gov to enter:

  • account ownership;

  • account type;

  • beneficiary address;

  • country;

  • enrollment status;

  • first and last name of the beneficiary;

  • IBAN;

  • payee indicator;

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

1. Obtain Swift-BIC code from the FI

The SWIFT code contains a minimum of 8 characters, and a maximum of 11 characters:

  • first four characters - bank code (only alpha);

  • next two characters - ISO 3166-1 alpha two country code (only alpha);

  • next two characters - location code (alpha and numeric) (passive participants have "1" in the second character); and

  • last three characters - branch code, optional ('XXX' for primary office) (alpha and numeric).

2. Process initial award

You must update ITS.gov with the bank account information prior to processing an initial award to ensure that the beneficiary receives his or her payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to us.

3. Add or update bank data using our systems

When you add or update IDD bank data using one of our systems (e.g., Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use the chart in this section when you process within four business days of the current operational month (COM) cutoff date.

    Step

    Action

    1

    Are you coding an initial claim?

     

    If yes, go to step 3.

     

    If no, go to step 2.

    2

    Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

     

    If no, STOP.

     

    REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

     

    If yes, go to step 3.

    3

    Is the beneficiary's account a USD account in Turkey?

     

    If no, STOP.

     

    REASON: Beneficiaries in Turkey can only receive IDD payments in USD accounts.

     

    If yes, go to step 4 .

    4

    To derive the nine-digit RTN for Turkey:

     

    • Code the prefix of 66 (the multi-country prefix that we and FRBKC designated to use for Turkish IDD);

    • Code the five-digit bank code based on the FI name after verifying the accuracy against the ITS.gov help file;

    • Code a filler “0”; and

    • Code the one-digit check code of the RTN, from the Title II Interactive Comps.

    NOTE: The final digit is the U.S. check digit code and is subject to change. Obtain the check digit code through the Title II Interactive Comps from the Main Menus 07/Sub Menu 16.

    5

    Code the account type:

     

    • “S” for savings, or

    • “C” for checking.

    If the beneficiary does not indicate an account type, use a “C” for checking account.

    6

    To code the Depositor Account Number (DAN) for Turkey,

    code as follows

     

    • T” is designated for Turkey,

    • Code the 16-digit account number.

    7

    You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.346F.

     

    You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

     

    REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding bank data for Turkey

The customer provides us with a sign-up form for Turkey that contains: TR330006100519786457841326.

  • The first two characters of the IBAN are “TR” that represents the International Organization for Standardization (ISO) country code.

  • The third and fourth characters of the IBAN are the IBAN check digit.

  • Never code the IBAN country code and the check digit to the MBR for Turkey.

  • The fifth through ninth characters represent the bank identifier.

  • The tenth character is a filler “0.”

  • The last 16 characters represent the account number.

1. Derive the RTN

The technician enters the information for the RTN:

  • Prefix “66” (the multi-country prefix for Turkey);

  • Five-digit bank code “00061” based on FI name after checking the ITS.gov help file;

  • Filler “0”;

  • One-digit check code “8” (obtained from the Title II interactive Comps from the Main Menus 07/Sub Menu 16); and

  • Type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

The technician codes the DAN:

  • “T” (for Turkey), and

  • 16-digit account number “0519786457841326.”

3. Obtain the following information

  • RTN: 660006108

  • Checking

  • DAN: T0519786457841326

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 660006108 ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: T0519786457841326

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN-660006108

  • DAN-CT0519786457841326

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.347 Coding Lithuania Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Lithuania bank data

This section describes how to code a Title II beneficiary’s bank data for international direct deposit (IDD) to a financial institution (FI) in Lithuania. Social Security Administration (SSA) stores IDD bank data on the MBR in the same fields used for United States (U.S.) direct deposit.

Special coding identifies the data as Lithuania direct deposit and allows benefit payments to route through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Lithuania to the beneficiary's FI.

 

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • a blank check,

  • an International Direct Deposit Signup Form for Lithuania SSA-1199-OP34, or

  • any document that contains the required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in Lithuania will have a prefix of 66 at the beginning of the Routing and Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “H” assigned for Lithuania.

D. Overview of IDD for Lithuania

IDD payments sent to Lithuania must be in Euro accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO will fax incomplete forms to the FBU that serves Lithuania. The FBU contacts the beneficiary or FI for additional information.

E. Description of Lithuanian direct deposit data

The data for coding IDD for Lithuania will come from the International Bank Account Number (IBAN) provided to the beneficiary from FI. The IBAN will be 20 characters. However, the IDD coding for Lithuanian bank data consists of 21 characters, including the country code of “H” for Lithuania.

F. Procedure for coding Lithuanian routing and account numbers

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Lithuania using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • account ownership

  • account type;

  • account number

  • beneficiary address;

  • beneficiary phone number;

  • country;

  • enrollment status;

  • first and last name of the beneficiary;

  • payee indicator;

  • reclamation country;

  • IBAN

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

1. Obtain the SWIFT-BIC code from the FI

The SWIFT code consists of 8 to 11 alphanumeric characters. When an 8-digit code is given, it refers to the primary office:

  • First 4 characters - bank code (only letters)

  • Next 2 characters - ISO 3166-1 alpha-2 country code (only letters)

  • Next 2 characters - location code (letters and digits) (passive participant will have "1" in the second character)

  • Last 3 characters - branch code, optional ('XXX' for primary office) (letters and digits)

2. Process initial award

You must update ITS.gov with the bank account information prior to processing an initial award to ensure that the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

NOTE: If there is dire need or hardship involved, advise the beneficiary of the option of initiating payment via a paper check. Inform the beneficiary that the bank may charge for cashing the check. If the beneficiary chooses the option of paper check, the FBU documents and processes the initial claim.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP.

REASON: The MBR will not accept the International Direct Deposit (IDD) information.

If yes, go to step 3.

3

Is the beneficiary's account a Euro account at an FI in Lithuania? If yes, STOP.

REASON: Beneficiaries in Lithuania can only receive IDD payments in Euro accounts.

If no, go to step 4.

4

To derive the 9-digit RTN for Lithuania:

  • start with 66 (the multi-country prefix SSA and FRBKC designated to use for IDD to Lithuania),

  • code one filler zero “0” in position 3,

  • code the five-digit bank code,

  • code the check code, which you will obtain through Title II Interactive Comps.

NOTE: The final digit is the U.S. check digit code and is subject to change. Obtain check digit code through the Title II Interactive Comps from the Main Menus 07/Sub Menu 16.

5

Code the account type:

  • · “S” for savings, or

  • · “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the DAN for Lithuania:

  • start with a country code of “H” designated for Lithuania, and

  • code the 11-digit account number,

7

You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.347F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

 

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Lithuanian bank data

The customer provides us with a sign up form for Lithuania containing the following information: "LT121000011101001000".

  • The first two characters of a Lithuanian IBAN “LT,” represent the International Organization for Standardization (ISO) country code.

  • The third and fourth characters of the IBAN are the IBAN check digits. The technicians should never code these to the MBR.

  • The next five characters of the IBAN represent the five-digit bank code.

  • The next 11 characters of the IBAN represent the 11-digit account number.

NOTE: When you input the RTN and DAN into an SSA system, you must omit the ISO country code of “LT” and the IBAN checks digits. When you input the IBAN into ITS.gov, you must enter the full IBAN in the IBAN field. ITS.gov will automatically remove the ISO characters when it translates the RTN and DAN.

1. Derive the RTN

  • Code the prefix of 66 (the multi-country prefix for Lithuania);

  • Code a filler zero “0” in position three;

  • Code the five-digit bank code “10000”

  • Code the one-digit check digit code (i.e., 8) (obtained from the Title II Interactive Comps from the Main Menus 07/Sub Menu 16)

  • Code the type of account as a “C” for checking or an “S” for savings. If no indicated account type, use a “C” for checking.

2. Derive the DAN

  • Use the letter “H” (for Lithuania); and

  • The 11-digit account number 11101001000

3. Obtain the following information

  • RTN: 660100008

  • Checking

  • DAN: H11101001000

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 660100008 ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: H11101001000

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN-660100008

  • DAN- CH11101001000

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.348 Coding Slovakia Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Slovakia bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution in Slovakia. Social Security Administration (SSA) stores IDD bank data on the MBR in the same fields used for United States (U.S.) direct deposit.

Special coding identifies the data as Slovakia direct deposit (IDD) and allows benefit payments to route through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Slovakia to the beneficiary's FI.

 

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • a blank check,

  • SSA-1199-OP31 International Direct Deposit Signup Form for Slovakia; or

  • any document that contains the required banking information.

 

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in Slovakia will have a prefix of 66 at the beginning of the Routing Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “D” assigned for Slovakia.

D. Overview of IDD for Slovakia

IDD payments sent to Comoros must be in Euro accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO will fax incomplete forms to the FBU that serves Slovakia. The FBU contacts the beneficiary or FI for additional information.

E. Description of Slovakia IDD bank data

The data for coding IDD for Slovakia will come from the International Bank Account Number (IBAN) provided to the beneficiary from FI. The IBAN will be 24 characters. However, the bank data reflected on the MBR will be comprised of 26 characters. Technicians will use the IBAN to derive the RTN and DAN when processing an IDD request.

F. Policy for coding Slovakia IDD bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Slovakia using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • account ownership

  • account type

  • account number

  • beneficiary address

  • beneficiary phone number

  • country

  • enrollment status

  • first and last name of the beneficiary

  • payee indicator

  • reclamation country

  • IBAN

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC)

1. Obtain SWIFT-BIC code from the FI

The SWIFT code consists of 8 to 11 alphanumeric characters. When an 8-digit code is given, it refers to the primary office:

  • First 4 characters - bank code (only letters)

  • Next 2 characters - ISO 3166-1 alpha-2 country code (only letters)

  • Next 2 characters - location code (letters and digits) (passive participant will have "1" in the second character)

  • Last 3 characters - branch code, optional ('XXX' for primary office) (letters and digits)

2. Process initial award

You must update ITS.gov with the bank account information prior to processing an initial award to ensure that the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

NOTE: If there is dire need or hardship involved, advise the beneficiary of the option of initiating payment via a paper check. Inform the beneficiary that the bank may charge for cashing the check. If the beneficiary chooses the option of paper check, the FBU documents and processes the initial claim.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP.

REASON: The MBR will not accept the International Direct Deposit (IDD) information.

If yes, go to step 3.

3

Is the beneficiary's account a Euro account at an FI in Slovakia? If yes, STOP.

REASON: Beneficiaries in Slovakia can only receive IDD payments in Euro accounts.

If no go to step 4.

4

To derive the nine-digit RTN for Slovakia:

  • Start with 66 (the multi-country prefix SSA and FRBKC designated to use for IDD to Slovakia),

  • Code two filler zeros “00” in positions 3 and 4,

  • Code the four-digit bank code,

  • Code the check digit code, which you will obtain through Title II Interactive Comps.

NOTE: The final digit is the U.S. check digit Code and is subject to change. Obtain check digit code through the Title II Interactive Comps from the Main Menus 07/Sub Menu 16.

5

Code the account type:

  • “S” for savings, or

  • “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the DAN for Slovakia:

  • Start with a country code of “D designated for Slovakia, and

  • Code the 16-digit account number,

7

You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.348F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

 

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Slovakian IDD

The customer provides us with a signup form for Slovakia containing the following information: "SK3112000000198742637541"

  • The first 2 characters of the IBAN are “SK,” which represent the International Organization for Standardization (ISO) country code.

  • The third and fourth characters of the IBAN are the IBAN check digits. The technicians should never code the IBAN ISO code or the check digit to the MBR.

  • The next four characters of the IBAN represent the four-digit bank code.

  • The next 16 characters of the IBAN represent the 16-digit account number.

1. Derive the RTN

The technician enters the information for the RTN.

  • Code the prefix of 66 (the multi-country prefix for Slovakia);

  • Code two filler zeros “00” in positions 3 and 4;

  • Code the four-digit bank code “1200”;

  • Code the check digit code (i.e., 1) (obtained from the Title II interactive Comps from the Main Menus 07/Sub Menu 16);

  • Code the type of account as a “C” for Checking or an “S” for Savings. If no indicated account type, use a “C” for Checking.

2. Derive the DAN

The technician codes the DAN.

  • Use the letter “D” (for Slovakia); and

  • The 16-digit account number “0000198742637541”

3. Obtain the following information

  • RTN: 660012001

  • Checking

  • DAN: D0000198742637541

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 660012001 ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: D0000198742637541

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN-660012001

  • DAN- CD0000198742637541

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

 

GN 02402.349 Coding Luxembourg Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Luxembourg bank data

This section describes how to code bank data for international direct deposit (IDD) of title II benefits to a financial institution (FI) in Luxembourg. Social Security Administration (SSA) stores IDD bank data on the MBR in the same fields used for United States (U.S.) direct deposit.

Special coding identifies the data as a Luxembourg direct deposit and allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Luxembourg to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310 Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • a blank check,

  • SSA-1199-OP29 International Direct Deposit Signup Form for Luxembourg; or

  • any document that contains the required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in Luxembourg will have a prefix of 66 at the beginning of the Routing Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “M” assigned for Luxembourg.

D. Overview of IDD for Luxembourg

IDD payments sent to Comoros must be in Euro accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO will fax incomplete forms to the FBU that serves Luxembourg. The FBU contacts the beneficiary or FI for additional information.

E. Description of Luxembourg IDD bank data

The data for coding IDD for Luxembourg will come from the International Bank Account Number (IBAN) provided to the beneficiary from FI. The IBAN for Luxembourg consists of up to 20 characters. However, the bank data reflected on the MBR will consist of 23 characters. Technicians will use the IBAN to derive the RTN and DAN when processing an IDD request.

F. Policy for coding Luxembourg IDD bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Luxembourg using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • account ownership

  • account type

  • account number

  • beneficiary address

  • beneficiary phone number

  • country

  • enrollment status

  • first and last name of the beneficiary

  • payee indicator

  • reclamation country

  • IBAN

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC)

1. Obtiain the SWIFT-BIC code from the FI

The SWIFT code consists of 8 to 11 alphanumeric characters. When an 8-digit code is given, it refers to the primary office:

  • First 4 characters - bank code (only letters)

  • Next 2 characters - ISO 3166-1 alpha-2 country code (only letters)

  • Next 2 characters - location code (letters and digits) (passive participant will have "1" in the second character)

  • Last 3 characters - branch code, optional ('XXX' for primary office) (letters and digits)

2. Process initial award

You must update ITS.gov with the bank account information prior to processing an initial award to ensure that the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

NOTE: If there is dire need or hardship involved, advise the beneficiary of the option of initiating payment via a paper check. Inform the beneficiary that the bank may charge for cashing the check. If the beneficiary chooses the option of paper check, the FBU documents and processes the initial claim.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

  • If yes, go to step 3.

  • If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP.

REASON: The MBR will not accept the International Direct Deposit (IDD) information.

If yes, go to step 3.

3

Is the beneficiary's account a Euro account at an FI in Luxembourg? If yes, STOP.

REASON: Beneficiaries in Luxembourg can only receive IDD payments in Euro accounts.

If no, go to step 4.

4

To derive the nine-digit RTN for Luxembourg:

  • Start with 66 (the multi-country prefix SSA and FRBKC designated to use for IDD to Luxembourg),

  • Code three filler zeros “000,”

  • Code the three-digit bank code,

  • Code the check digit code, which you will obtain through Title II Interactive Comps.

NOTE: The final digit is the U.S. check digit Code and is subject to change. Obtain check digit code through the Title II Interactive Comps from the Main Menus 07/Sub Menu 16.

5

Code the account type:

  • · “S” for savings, or

  • · “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the DAN for Luxembourg:

  • Start with a country code of “M designated for Luxembourg, and

  • Code the 13-digit account number,

7

You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.349F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

 

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Luxembourg IDD

The customer provides us with a signup form for Luxembourg containing the account number: "LU360029152460050000".

  • The first two characters of a Luxembourg IBAN are “LU,” which represent the International Organization for Standardization (ISO) country code (never coded to the MBR).

  • The third and fourth characters of the IBAN are the IBAN Check Digits. The technician should never code the IBAN ISO country code or the check code to the MBR.

  • The next three characters of the IBAN represent the three-digit bank code.

  • The next 13 characters of the IBAN represent the 13-digit account number.

1. Derive the RTN

The technician enters the information for the RTN.

  • Code the prefix of 66 (the multi-country prefix for Luxembourg).

  • Code three filler zeros “000”.

  • Code the three-digit bank code “002”.

  • Code the one-digit check code (i.e., 8).

  • Code the type of account as a “C” for checking or an “S” for savings. If no indication of account type, use a “C” for checking.

2. Derive the DAN

The technician codes the DAN.

  • Use the letter “M” (for Luxembourg); and

  • The 13-digit account number “9152460050000”.

3. Obtain the following information

  • RTN: 660000028

  • Checking

  • DAN: M9152460050000

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 660000028 ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: M9152460050000

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN-660000028

  • DAN- CM9152460050000

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)


GN 02402 TN 259 - Direct Deposit - Title II and Title XVI - 3/04/2024