Identification Number:
NL 00725 TN 31
Intended Audience:See Transmittal Sheet
Originating Office:Systems OITEBS
Title:Modernized Claims System (MCS) Notices
Type:POMS Transmittals
Program:All Programs
Link To Reference:
 

PROGRAM OPERATIONS MANUAL SYSTEM
Part NL – Notices, Letters and Paragraphs
Chapter 007 – Letters and Paragraphs for Title II, Title XVI, and Title XVIII
Subchapter 25 – Modernized Claims System (MCS) Notices
Transmittal No. 31, 03/09/2020

Audience

PSC: BA, CA, CCRE, CS, DS, ICDS, IES, ILPDS, IPDS, ISRA, NPR, PETE, RECONR, SCPS, TSA, TST;
OCO-OEIO: BET, BIES, BTE, CC, CCRE, CDT, CR, CTE, ERE, FDE, PETL, RECONE, RECONR, RECOVR;
OCO-ODO: BTE, CCE, CR, CST, CT, CTE, CTE TE, DE, DEC, DS, DSE, PAS, PETE, PETL, RCOVTA, RECOVR;
FO/TSC: CS, CS TII, CSR, DRT, DT, FR, OA, OS, RR, TA, TSC-CSR;

Originating Component

OITBS

Effective Date

02/22/2020

Background

We are updating Program Operations Manual System (POMS) sections in NL 00725 of Modernized Claims System (MCS) effective February 22, 2020. Language changes for notices in the attached sections are a direct result of updates requested by Policy and the Office of Income Security Programs (OISP) in support of the plain language standards and uniformity across all SSA programs and systems.

Summary of Changes

NL 00725.315 “MIS” UTIs – Miscellaneous

We are making changes to the requested UTI MISR02 to update the fill-in choices for fill-ins 1, 3, 5-6, 8-13 and implement new language for Fill-in 16. It will now be a permanent closeout sentence at the end of this paragraph. Updating this UTI will create uniformity throughout the notice systems.

 

NL 00725.315 “MIS” UTIs – Miscellaneous

MIS001 Abatement, Improper Applicant

We cannot process the application you filed for Social Security benefits on behalf of  (1)  because you are not the proper person to apply for benefits on  (2)  behalf.


Fill-ins:
(1) FN
(2) SN

MISR02 Misinformation Found, Earlier Filing Date

You filed an application for benefits  (1)  on  (2)  . You said  (3)  did not file earlier because we gave misinformation on  (4)  . We can give  (5)  an earlier filing date if:

 (6)  did not file for benefits before  (7)  because we misinformed  (8)  about  (9)  eligibility for these benefits, and

 (10)  did not get benefits  (11)  could have.

We looked at the facts and found that we did misinform  (12)  . Therefore,  (13)  correct filing date is  (14)  . The beginning date for  (15)  benefits is based on this date. This is the earliest date  (16)  entitled to benefits.


Fill-ins:
(1) “for” plus Beneficiary name/"null"
(2) DOF in format “April 26, 1993”
(3) “you"/Beneficiary name
(4) Date in format “April 26, 1993” *
(5) “you”/"null" plus Beneficiary name
(6) “you"/Beneficiary name
(7) DOF in format “April 26, 1993”
(8) “you”/“him”/“her”
(9) "your"/"null" plus Beneficiary's name possessive
(10) “you”/“he”/“she”
(11) “you”/“he”/“she”
(12) “you"/"null" plus Beneficiary name
(13) “your"/"null" plus Beneficiary's name possessive
(14) Date of deemed filing in format “April 26, 1993” *
(15) “your”/“his”/“her”
(16) "you are"/"he is"/"she is"

MISR03 Misinformation Alleged, Earlier Filing Date Possible

You filed an application for benefits  (1)  on  (2)  . You said  (3)  did not file earlier because we gave misinformation on  (4)  . We can give  (5)  an earlier filing date if:

 (6)  did not file for benefits before  (7)  because we misinformed  (8)  about  (9)  eligibility for these benefits, and

 (10)  did not get benefits  (11)  could have.


Fill-ins:
(1) “for” plus claimant's FN, otherwise NULL
(2) DOF in format “April 26, 1993”
(3) “you/the person who acted for you/the person who acted for, plus claimant's full name”
(4) Date of alleged misinformation in format “April 26, 1993” *
(5) Claimant's FN or “you”
(6) same as fill-in 3
(7) DOF in format “April 26, 1993”
(8) “you”/“her”/“him”
(9) FN possessive in format “Jack Jones'” or given name possessive in format “Jack's” or “Mr. Jones'” or “your”
(10) “you”/“she”/“he”
(11) “you”/ “she”/ “he”
(*) indicates that the fill-in is manual

MISR04 Misinformation Alleged Prior to January 1, 1983

You filed an application for benefits  (1)  on  (2)  . We can give  (3)  an earlier filing date if:

 (4)  did not file for these benefits before  (5)  because we misinformed  (6)  about  (7)  eligibility for these benefits, and

 (8)  did not get benefits  (9)  could have.

You said  (10)  did not file earlier because we gave misinformation on  (11)  . The law allows us to give  (12)  an earlier filing date if we misinformed  (13)  on or after January 1, 1983. Since you said we gave the misinformation before January 1, 1983, we are sorry but we cannot give  (14)  an earlier filing date.


Fill-ins:
(1) “for plus claimant's FN” or NULL
(2) DOF in format “April 26, 1993”
(3) Claimant's FN or “you”
(4) “you/the person who acted for you/the person who acted for, plus claimant's FN”
(5) DOF in format “April 26, 1993” *
(6) “you”/ “her”/ “him”
(7) Claimant's FN or “your”
(8) “you”/ “she”/ “he”
(9) “you”/ “she”/ “he”
(10) same as fill-in 4
(11) Date of alleged misinformation in format “April 26, 1993” *
(12) Claimant's FN or “you”
(13) “you”/ “her”/ “him”
(14) “you”/”her”/”him”
(*) indicates that the fill-in is manual

MISR05 Will Notify When Decision Made

We are looking into this and will let you know what we decide.

MISR06 Misinformation Alleged; Prior Filing Date Denied

We looked at the facts and found that we did not misinform  (1)  about  (2)  eligibility for these benefits. Therefore, we are sorry but  (3)  cannot get an earlier filing date.


Fill-ins:
(1) “you/the person who acted for you/the person who acted for, plus claimant's FN”
(2) Claimant's FN or “your”
(3) Claimant's FN possessive in format “Jack Jones” or “Mr. Jones” or “Jack's” or “you”

MISR07 To Applicant (Not Claimant) When Claimant Dies in or Before First MOE or During DIB Waiting Period

We are writing to tell you that we are not processing the application for Social Security benefits for  (1)  . This is because  (2)  could not have been entitled to benefits for any month before  (3)  death on  (4)  .


Fill-ins:
(1) FN
(2) “she/he”
(3) “her”/“his”
(4) month and year *
(*) indicates that the fill-in is manual

NL 00725 TN 31 - Modernized Claims System (MCS) Notices - 2/22/2020