PROGRAM OPERATIONS MANUAL SYSTEMPart GN – GeneralChapter 003 – EvidenceSubchapter 08 – Sources and Fees for State and Local Vital Statistics RecordsTransmittal No. 51, 03/12/2020
This is a Quick Action Transmittal. These revisions do not change or introduce new policy or procedure.
Summary of Changes
GN 00308.235 U.S. Citizens Born Abroad (With U.S. Citizenship at Birth) Vital Records
Section 1 Address
Updated the address for the U.S. Department of State.
Section 2 Cost of Copy
Added EIN information for the U.S. Department of State.
Section 4 Remarks
Updated the instructions for obtaining copies of records "FOR GOVERNMENT USE ONLY".
Birth Records Only
U.S. Department of State Passport Vital Records Section 44132 Mercure Cir PO Box 1213Sterling, VA 20166-1213
Consular Report of Birth (FS-240) — $50.00
Certification of Witness to Marriage — $50.00
Report of Death of a U.S. Citizen Abroad (DS-2060)— $50.00
As of December 31, 2010, the Department of State no longer issues the Certificate of Report of Birth (DS-1350).
NOTE: You can find the most up-to-date information, including instructions about notarization requirements, from the Department
State . EIN information is 53-0200682.
Check, bank draft from a U.S. bank or money order payable to “Department of State.” Response time is 4 - 8 weeks.
Can FO obtain a free copy of birth/death record? Yes, but only if the conditions in GN 00301.210 are met for SSA purchase of evidence. The request must be on SSA letterhead, and the requestor should specify in their request letter they are requesting a “For Government Use Only” record. In addition, a photocopy of the requestor’s HSPD-PIV card must be provided with the request. The document received from the Department of State (DOS) will be marked as “Government Use Only” or “For SSA Use Only.”
The public must write directly to the address in GN 00308.235(1) and pay the required fee. The public may call DOS at (877) 487-2778. The State Department requires a copy of a valid photo identification and a signed, notarized request.