Identification Number:
GN 03905 TN 7
Intended Audience:See Transmittal Sheet
Originating Office:ORDP ODP
Title:Forms, Exhibits and Notices for Representatives
Type:POMS Transmittals
Program:All Programs
Link To Reference:
 

PROGRAM OPERATIONS MANUAL SYSTEM
Part GN – General
Chapter 039 – Representation and Representative's Fee
Subchapter 05 – Forms, Exhibits and Notices for Representatives
Transmittal No. 7, 03/19/2021

Audience

Originating Component

ODP

Effective Date

03/15/2021

Background

This is a Quick Action Transmittal. These revisions do not change or introduce new policy or procedure.

Summary of Changes

GN 03905.055 Invalid Appointment Forms

A. When to use

changed last sentence for clarification

B. Exhibits

1. Correct title to Appointment Form Invalid (correct name of notice)

 

GN 03905.055 Invalid Appointment Forms

A. When to use

Sometimes representatives submit notices of appointment (e.g. form SSA-1696 or "equivalent writing") before a claimant submits an application for benefits. When we receive these appointments, we will return them unprocessed together with the following language available in the Document Processing System (DPS). Technician can find the full notices by title on DPS.

B. Exhibits

1. Appointment Documents Returned - No Pending Claim

We are returning the appointed representative forms you submitted for [INSERT: Claimant’s Name]. We could not process the forms because [INSERT: Claimant’s Name] does not have a matter pending before us, such as a post-entitlement issue, or a pending claim on file or appeal.

If your client intends to file a claim for benefits, an appeal or other matter, or you submitted an iClaim on their behalf, please re-submit your documents once this matter is filed.

Suspect Social Security Fraud?

Please visit http://oig.ssa.gov/r or call the Inspector General's Fraud Hotline at

1-800-269-0271 (TTY 1-866-501-2101).

If You Have Questions

We invite you to visit our website at www.socialsecurity.gov on the Internet to find general information about Social Security. If you have any specific questions, you may call us toll-free

at 1-800-772-1213, or call your local Social Security office at 866-331-2307. We can answer most questions over the phone. If you are deaf or hard of hearing, you may call our TTY number, 1-800-325-0778. You can also write or visit any Social Security office. The office that serves your area is located at:

SOCIAL SECURITY

STREET

CITY, STATE ZIP

If you do call or visit an office, please have this letter with you. It will help us answer your questions. Also, if you plan to visit an office, you may call ahead to make an appointment.

This will help us serve you more quickly when you arrive at the office.

2. Appointment Form Invalid

REP036:

We are returning the appointed representative forms you submitted for [claimant's name]. We could not process the forms because the information submitted is incomplete. Please provide the following information:

REP037 – optional: The claimant’s personal identifying information (e.g., Social Security number (SSN), name, address, phone number)

REP038 - optional: The claimant’s signature

REP039 - optional: The non–attorney representative’s signature

REP040 - optional: The representative’s identifying information (e.g., name, RepID)

Suspect Social Security Fraud?

Please visit http://oig.ssa.gov/r or call the Inspector General's Fraud Hotline at

1-800-269-0271 (TTY 1-866-501-2101).

If You Have Questions

We invite you to visit our website at www.socialsecurity.gov on the Internet to find general information about Social Security. If you have any specific questions, you may call us toll-free at 1-800-772-1213, or call your local Social Security office at 866-331-2307. We can answer most questions over the phone. If you are deaf or hard of hearing, you may call our TTY number, 1-800-325-0778. You can also write or visit any Social Security office. The office that serves your area is located at:

SOCIAL SECURITY

STREET

CITY, STATE ZIP

If you do call or visit an office, please have this letter with you. It will help us answer your questions. Also, if you plan to visit an office, you may call ahead to make an appointment.

This will help us serve you more quickly when you arrive at the office.


GN 03905 TN 7 - Forms, Exhibits and Notices for Representatives - 3/15/2021