Identification Number:
RM 03803 TN 26
Intended Audience:See Transmittal Sheet
Originating Office:DCO
Title:General Instructions
Type:POMS Transmittals
Program:All Programs
Link To Reference:

Part RM – Records Maintenance
Chapter 038 – Earnings Discrepancies
Subchapter 03 – General Instructions
Transmittal No. 26, 03/30/2021


Originating Component


Effective Date

Upon Receipt


We updated this section to improve the content for readability and tone. This is a QAT.

Summary of Changes

RM 03803.089 Collecting and Releasing Earnings Discrepancy Mail

Opening paragraph, replaced "Make regular pick-up of..." with "Regularly pick up...", removed period and "Do this".

In A, removed obsolete forms in parenthetic and related instructions in #4.

In A.1., added "earnings discrepancy" and parenthetic, replaced "to the" with "for", removed "unit".

In A.3., replaced "OCRO" with "OCO".

In B., changed "Accordance" to lower case, replaced RM 03809ff with "RM 03809.004".

Removed "C. Typing Assignments" and reordered list, revised sentence.

In D., added "ED material" for clarity.

In the new E., removed "Make certain that" with "Review", inserted "to ensure it" after "letter", added "field office and parenthesis, replaced "VA Unit" with "other component for".

RM 03803.089 Collecting and Releasing Earnings Discrepancy Mail

Regularly pick up material being released in accordance with a previously determined schedule. Sort and dispose of such material per the applicable portion of the instructions below.

A. Adjustment Forms

  1. 1. 

    Forward all earnings discrepancy (ED) folders for quality review.

  2. 2. 

    Remove IRS and processing copies from the ED folders.

  3. 3. 

    Staple IRS copies and clip related OCO copy on top thereof.

B. Scouting Requests

Handle in accordance with RM 03809.004 .

C. Forwarding Correspondence Requiring Clearance

Immediately forward all dictated letters and memoranda with related material for clearance to the appropriate destinations.

D. Filing

Place ED material in appropriate bins designated for filing and/or diary of folders.

E. Outgoing Mail

Review each letter to ensure it is date stamped. Route outgoing form letters, routine memorandums, and ED cases for field office (FO) or other component for investigation to the mailroom.

RM 03803 TN 26 - General Instructions - 3/30/2021