Identification Number:
GN 02402 TN 212
Intended Audience:See Transmittal Sheet
Originating Office:DCBFM OFPO
Title:Direct Deposit - Title II and Title XVI
Type:POMS Transmittals
Program:All Programs
Link To Reference:
 

PROGRAM OPERATIONS MANUAL SYSTEM
Part GN – General
Chapter 024 – Checks
Subchapter 02 – Direct Deposit - Title II and Title XVI
Transmittal No. 212, 04/15/2022

Audience

PSC: BA, CA, CCRE, CS, DS, ICDS, IES, ILPDS, IPDS, ISRA, PETE, RECONR, SCPS, TSA, TST;
OCO-OEIO: BIES, BTE, CCRE, CR, CTE, FCR, PETL, RECOVR;
OCO-ODO: BTE, CCE, CR, CST, CTE, EHI, LCC, LSC, PAS, PCS, PETL, RC, RCOVTA, RECONR, RECOVR;
FO/TSC: CS, CS TII, CS TXVI, CSR, CTE, FR, OA, OS, RR, TA, TSC-CSR;

Originating Component

OFPO

Effective Date

Upon Receipt

Background

International Direct Deposit (IDD) service is a joint effort between our agency and the Federal Reserve Bank of Kansas City (FRBKC). We established new IDD procedures for the countries of Andorra, East Timor, Malawi, Mongolia and Vanuatu, based on requirements provided by the Department of the Treasury.

 

Summary of Changes

GN 02402.450 Coding Andorra Bank Data on the Master Beneficiary Record (MBR)

This new instruction provides bank data coding requirements for financial institutions in Andorra. Technicians use this instruction to enroll beneficiaries into IDD, which allows electronic receipt of Social Security Title II benefits in this country.

 

GN 02402.451 Coding East Timor Bank Data on the Master Beneficiary Record (MBR)

This new instruction provides bank data coding requirements for financial institutions in East Timor. Technicians use this instruction to enroll beneficiaries into IDD, which allows electronic receipt of Social Security Title II benefits in this country.

 

GN 02402.452 Coding Malawi Bank Data on the Master Beneficiary Record (MBR)

This new instruction provides bank data coding requirements for financial institutions in Malawi. Technicians use this instruction to enroll beneficiaries into IDD, which allows electronic receipt of Social Security Title II benefits in this country.

 

GN 02402.453 Coding Mongolia Bank Data on the Master Beneficiary Record (MBR)

This new instruction provides bank data coding requirements for financial institutions in Mongolia. Technicians use this instruction to enroll beneficiaries into IDD, which allows electronic receipt of Social Security Title II benefits in this country.

 

GN 02402.454 Coding Vanuatu Data on the Master Beneficiary Record (MBR)

This new instruction provides bank data coding requirements for financial institutions in Vanuatu. Technicians use this instruction to enroll beneficiaries into IDD, which allows electronic receipt of Social Security Title II benefits in this country.

GN 02402.450 Coding Andorra Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Andorra bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Andorra. We store IDD bank data on the MBR in the same fields used for United States (U.S.) direct deposit.

Special coding identifies the bank data as a Andorra direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Andorra to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e., non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199 International Direct Deposit Signup Form for Andorra; or

  • Any document containing required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in Andorra has a prefix of 74 at the beginning of the Routing Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “H” assigned for Andorra.

D. Overview of IDD for Andorra

IDD payments sent to Andorra must be in Euro accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves that territory. The FBU contacts the beneficiary or FI for the additional information.

E. Description of Andorra IDD bank data

The data to code IDD for Andorra comes from the International Bank Account Number (IBAN) provided to the beneficiary from his or her FI. The bank data on the MBR reflects 74 characters including the country code of H.

F. Procedure for coding Andorra bank data

The FRBKC relies on us to provide complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Andorra using an SSA system (e.g., Modernized Claims System (MCS), or Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • account ownership;

  • account type;

  • beneficiary address;

  • beneficiary phone number;

  • country;

  • enrollment status;

  • first and last name of beneficiary;

  • bank name and address;

  • International Bank Account Number (IBAN);

  • payee indicator;

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

1. Obtain SWIFT-BIC code from the FI

The SWIFT code contains a minimum of 8 characters and a maximum of 11 characters:

  • First four characters - bank code (only letters);

  • Next two characters - ISO 3166-1 alpha-two country code (only letters);

  • Next two characters - location code (letters and digits) (passive participants have "1" in the second character); and

  • Last three characters - branch code, optional ('XXX' for primary office) (letters and digits).

2. Process initial award

You must update ITS.gov using the bank account information prior to processing the initial award to ensure the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using an SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a Euro account in Andorra? If no, STOP.

REASON: Beneficiaries in Andorra can only receive IDD

payments in Andorra accounts.

If yes, go to step 4.

4

The RTN is 740000072for all IDD to Andorra. It contains the:

  • Multi-country prefix of “74” for Andorra IDD;

  • U.S. check digit code of “2”at the end of the RTN for all IDD accounts in Andorra.

No need to obtain the check digit code from Title II Interactive Comps.

5

Code the account type:

  • “S” savings, or

  • “C” checking.

If no indicated account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Andorra, code:

  • H” designated for Andorra

  • 12-digit account number

7

You must take action on the same business day to enter into ITS.gov all the information as listed in GN 02402.450F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

 

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Andorra direct deposit

The customer provides us with a signup form for Andorra containing the account number: AD1200012030200359100100

  • The first character of the IBAN is “AD,” represent the International Organization for Standardization (ISO) country code.

  • The third and fourth characters of the IBAN are the IBAN check digit. Never code the IBAN country code or check digit to the MBR.

  • The fifth through eight characters of the IBAN represent the four-digit bank code.

  • The nineth through 12 characters of the IBAN represents the four-digit branch code.

  • The last 12 digits of the IBAN represent the account number.

1. Derive the RTN

The technician enters the information for the RTN:

  • Code RTN as 740000072

  • Code the account type as “C” for checking or “S” for savings. If no account type indicated, use “C” for Checking.

2. Derive the DAN

The technician codes the DAN:

  • Start with country code “ H ” designated for Andorra ; and

  • Code the 12 -digit Account Number “ 200359100100 ”

3. Obtain the following information

  • RTN: 740000072

  • Checking

  • DAN: H200359100100

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 740000072

  • ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: H200359100100

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN 740000072

  • DAN CH200359100100

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.451 Coding East Timor Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding East Timor bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in East Timor. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as an East Timor direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in East Timor to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199 International Direct Deposit Signup Form for East Timor; or

  • Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in East Timor will have a prefix of “74” at the beginning of the Routing and Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “I” assigned for East Timor.

D. Overview of IDD for East Timor

IDD payments sent to East Timor must be in U.S. Dollar (USD) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves East Timor. The FBU contacts the beneficiary or FI for the additional information.

E. Description of East Timor IDD bank data

The data to code IDD for East Timor comes from banks determined by the FRBKC. The bank data on the MBR reflects 27 characters including the country code of I.

F. Procedure for coding East Timor bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for East Timor using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • account ownership

  • account type;

  • account number;

  • beneficiary address; (no P.O. Box allowed)

  • beneficiary phone number;

  • country;

  • enrollment status;

  • first and last name of the beneficiary;

  • payee indicator;

  • reclamation country

  • Bank name and address under bank contact information;

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

1. Obtain Swift-BIC code from the FI

The SWIFT code contains a minimum of 8 characters, and a maximum of 11 characters:

  • first four characters - bank code (alpha only);

  • next two characters - ISO 3166-1 alpha 2 country code (alpha only);

  • next two characters - location code (alpha and numeric) (passive participants have "1" in the second character); and

  • last three characters - branch code, optional ('XXX' for primary office) (alpha and numeric).

2. Process initial award

You must update ITS.gov with the bank account information prior to processing an initial award to ensure that the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a USD account in East Timor? If no, STOP.

REASON: Beneficiaries in East Timor can only receive IDD payments in USD accounts.

If yes, go to step 4.

4

The RTN is 740000098 RTN for East Timor. It contains the:

  • Multi-country prefix of “74” for East Timor IDD;

  • U.S. check digit code of “8” at the end of the RTN for all IDD accounts in East Timor.

No need to obtain the check digit code from Title II Interactive Comps.

5

Code the account type:

  • “S” for savings, or

  • “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for East Timor, code:

  • I” is designated for East Timor,

  • 16 digits of the 29-digit account number.

7

You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.451F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding East Timor direct deposit

The customer provides us with a signup form for East Timor containing the account number: “12345678901122334455667788990.”

1. Derive the RTN

The technician enters the information for the RTN.

  • Code the RTN of 740000098

  • Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

The technician codes the DAN.

  • Start with the country code of “N” designated for Myanmar; and

  • Code 16 digits of the 29-digit account number “1234567890112233”

3. Obtain the following information:

  • RTN: 740000098

  • Checking

  • DAN: I1234567890112233

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 740000098 ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: I1234567890112233

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN- 740000098

  • DAN- CI1234567890112233

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

 

GN 02402.452 Coding Malawi Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Malawi bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Malawi. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as a Malawi direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Malawi to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205, Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255, Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199 International Direct Deposit Signup Form for Malawi; or

  • Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in Malawi will have a prefix of “74” at the beginning of the Routing and Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “F” assigned for Malawi.

D. Overview of IDD for Malawi

IDD payments sent to Malawi must be in Malawi Kwacha (MWK) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Malawi. The FBU contacts the beneficiary or FI for the additional information.

E. Description of Malawi IDD bank data

The data to code IDD for Malawi comes from banks determined by the FRBKC. The bank data on the MBR reflects 27 characters including the country code of F.

F. Procedure for coding Malawi bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Malawi using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • account ownership;

  • account type;

  • account number;

  • beneficiary address; (no P.O. Box allowed)

  • beneficiary phone number;

  • country;

  • enrollment status;

  • first and last name of the beneficiary;

  • payee indicator;

  • reclamation country;

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

1. Obtain Swift-BIC code from the FI

The SWIFT code contains a minimum of 8 characters, and a maximum of 11 characters:

  • first four characters - bank code (alpha only);

  • next two characters - ISO 3166-1 alpha 2 country code (alpha only);

  • next two characters - location code (alpha and numeric) (passive participants have "1" in the second character); and

  • last three characters - branch code, optional ('XXX' for primary office) (alpha and numeric).

2. Process initial award

You must update ITS.gov with the bank account information prior to processing initial award to ensure that the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a MWK account in Malawi? If no, STOP.

REASON: Beneficiaries in Malawi can only receive IDD payments in MWK accounts.

If yes, go to step 4.

4

The RTN is 740000056 RTN for Malawi. It contains the:

• Multi-country prefix of “74” for Malawi IDD;

• U.S. check digit code of “6” at the end of the RTN for all IDD accounts in Malawi.

No need to obtain the check digit code from Title II Interactive Comps.

5

Code the account type:

  • “S” for savings, or

  • “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Malawi, code:

  • F” is designated for Malawi,

  • 16 digits of the 29-digit account number.

7

You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.452F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Malawi direct deposit

The customer provides us with a signup form for Malawi containing the account number: “12345678901122334455667788990.”

1. Derive the RTN

The technician enters the information for the RTN.

  • Code the RTN of 740000056

  • Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

The technician codes the DAN.

  • Start with the country code of “F” designated for Malawi; and

  • Code 16 digits of the 29-digit account number “1234567890112233”

3. Obtain the following information:

  • RTN: 740000056

  • Checking

  • DAN: F1234567890112233

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 740000056 ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: F1234567890112233

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN- 740000056

  • DAN- CF1234567890112233

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.453 Coding Mongolia Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Mongolia bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Mongolia. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as a Mongolia direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Mongolia to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205, Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255, Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199 International Direct Deposit Signup Form for Mongolia; or

  • Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in Mongolia will have a prefix of “72” at the beginning of the Routing and Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “U” assigned for Mongolia.

D. Overview of IDD for Mongolia

IDD payments sent to Mongolia must be in Mongolian tugrik (MNT) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Mongolia. The FBU contacts the beneficiary or FI for the additional information.

E. Description of Mongolia IDD bank data

The data to code IDD for Mongolia comes from banks determined by the FRBKC. The bank data on the MBR reflects 27 characters including the country code of U.

F. Procedure for coding Mongolia bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Mongolia using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • account ownership;

  • account type;

  • account number;

  • beneficiary address; (no P.O. Box allowed)

  • beneficiary phone number;

  • country;

  • enrollment status;

  • first and last name of the beneficiary;

  • payee indicator;

  • reclamation country;

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

1. Obtain Swift-BIC code from the FI

The SWIFT code contains a minimum of 8 characters, and a maximum of 11 characters:

  • first four characters - bank code (alpha only);

  • next two characters - ISO 3166-1 alpha 2 country code (alpha only);

  • next two characters - location code (alpha and numeric) (passive participants have "1" in the second character); and

  • last three characters - branch code, optional ('XXX' for primary office) (alpha and numeric).

2. Process initial award

You must update ITS.gov with the bank account information prior to processing an initial award to ensure that the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a MNT account in Mongolia? If no, STOP.

REASON: Beneficiaries in Mongolia can only receive IDD payments in MNT accounts.

If yes, go to step 4.

4

The RTN is 720000173 RTN for Mongolia. It contains the:

  • Multi-country prefix of “72” for Mongolia IDD;

  • U.S. check digit code of “3” at the end of the RTN for all IDD accounts in Mongolia.

No need to obtain the check digit code from Title II Interactive Comps.

5

Code the account type:

  • “S” for savings, or

  • “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Mongolia, code:

  • “U” is designated for Mongolia,

  • 16 digits of the 29-digit account number.

7

You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.453F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Mongolia direct deposit

The customer provides us with a signup form for Mongolia containing the account number: “12345678901122334455667788990.”

1. Derive the RTN

The technician enters the information for the RTN.

  • Code the RTN of 720000173

  • Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

The technician codes the DAN.

  • Start with the country code of “U” designated for Mongolia; and

  • Code 16 digits of the 29-digit account number “1234567890112233”

3. Obtain the following information:

  • RTN: 720000173

  • Checking

  • DAN: U1234567890112233

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 720000173ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: U1234567890112233

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN- 720000173

  • DAN- CU1234567890112233

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.454 Coding Vanuatu Data on the Master Beneficiary Record (MBR)

A. Background for coding Vanuatu bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Vanuatu. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as a Vanuatu direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Vanuatu to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

GN 02402.205, Direct Deposit Enrollment Outside the U.S.

GN 01010.255, Adjudication of Foreign Claims

GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

• Blank check;

• SSA-1199 International Direct Deposit Signup Form for Vanuatu; or

• Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

GN 00203.020 Identity of Claimants

GN 02402.025 Direct Deposit Post Entitlement Interview

C. Multi-country contract

The processing FI in Vanuatu will have a prefix of “74” at the beginning of the Routing and Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “G” assigned for Vanuatu.

D. Overview of IDD for Vanuatu

IDD payments sent to Vanuatu must be in Vanuatu vatu (VUV) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Vanuatu. The FBU contacts the beneficiary or FI for the additional information.

E. Description of Vanuatu IDD bank data

The data to code IDD for Vanuatu comes from banks determined by the FRBKC. The bank data on the MBR reflects 27 characters including the country code of G.

F. Procedure for coding Vanuatu bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Vanuatu using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

• account ownership

• account type;

• account number

• beneficiary address; (no P.O. Box allowed)

• beneficiary phone number;

• country;

• enrollment status;

• first and last name of the beneficiary;

• payee indicator;

• reclamation country;

• Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

1. Obtain Swift-BIC code from the FI

The SWIFT code contains a minimum of 8 characters, and a maximum of 11 characters:

• first four characters - bank code (alpha only);

• next two characters - ISO 3166-1 alpha 2 country code (alpha only);

• next two characters - location code (alpha and numeric) (passive participants have "1" in the second character); and

• last three characters - branch code, optional ('XXX' for primary office) (alpha and numeric).

2. Process initial award

You must update ITS.gov with the bank account information prior to processing an initial award to ensure that the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

• update ITS.gov on the same day;

• enter all POS direct deposit changes according to normal procedures;

• use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a VUV account in Vanuatu? If no, STOP.

REASON: Beneficiaries in Vanuatu can only receive IDD payments in VUV accounts.

If yes, go to step 4.

4

The RTN is 740000069 RTN for Vanuatu. It contains the:

• Multi-country prefix of “74” for Vanuatu IDD;

• U.S. check digit code of “9” at the end of the RTN for all IDD accounts in Vanuatu.

No need to obtain the check digit code from Title II Interactive Comps.

5

Code the account type:

• “S” for savings, or

• “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Vanuatu, code:

• “G” is designated for Vanuatu,

• 16 digits of the 29-digit account number,

7

You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.454F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Vanuatu direct deposit

The customer provides us with a signup form for Vanuatu containing the account number: “12345678901122334455667788990.”

1. Derive the RTN

The technician enters the information for the RTN.

• Code the RTN of 740000069

• Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

The technician codes the DAN.

• Start with the country code of “G” designated for Vanuatu; and

• Code 16 digits of the 29-digit account number “1234567890112233”

3. Obtain the following information:

• RTN: 740000069

• Checking

• DAN: G1234567890112233

a. POS reflects the direct deposit information

• DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 740000069 ACCOUNT TYPE (C/S): C

• DEPOSITOR ACCOUNT NUMBER: G1234567890112233

• CANCEL DIRECT DEPOSIT (Y):

• DIRECT EXPRESS (Y):

b. The MBR reflects the following information

• RTN- 740000069

• DAN- CG1234567890112233

H. References

GN 00203.020 Identity of Claimants

GN 01010.255 Adjudication of Foreign Claims

GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

GN 02402.025 Direct Deposit Post Entitlement Interview

GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

GN 02402.205 Direct Deposit Enrollment Outside the U.S.

• ITS.gov International Treasury Services (U.S. Treasury system)


GN 02402 TN 212 - Direct Deposit - Title II and Title XVI - 4/15/2022