Identification Number:
RM 03809 TN 3
Intended Audience:See Transmittal Sheet
Originating Office:DCO OCO OEIO DTPS
Title:Scouting - Adjusting Earnings
Type:POMS Transmittals
Program:Records Maintenance (Earnings & Enumeration)
Link To Reference:
 

PROGRAM OPERATIONS MANUAL SYSTEM
Part RM – Records Maintenance
Chapter 038 – Earnings Discrepancies
Subchapter 09 – Scouting - Adjusting Earnings
Transmittal No. 3, 04/30/2021

Audience

Originating Component

OCO

Effective Date

Upon Receipt

Background

The POMS section should be updated to improve the content for readability and tone. This is a Quick action Transmittal and no change to policy or procedure.

 

Summary of Changes

RM 03809.006 Scouting from the MEF Printout

Changed Section 1 A and added Master Earnings File (MEF)

Changed Section 3A to say Annotate the “Remark” screen in the 2.8 system “Complete”.

Changed Section 4 A to say Annotate the “Remark” screen in the 2.8 system “Complete” in 2.8 and process the case.

Changed Section 4B to say If further development is required, technicians should utilize the Remarks section

in 2.8 and the MDW process.

RM 03809.006 Scouting from the MEF Printout

 

 

1. The following is general information about how to use the Master Earnings File (MEF) to perform routine scouting actions:

  1. 1. 

    Detailed earnings information processed after the 8 posting cycle must be secured from the Master Earning File (MEF). This includes all earning

    from the Master Earnings File (MEF). This includes all earnings processed for 1978 or later years and all delinquent reports, adjustments, reinstatement,

    etc., for years prior to 1978 processed after the 28 posting cycle.

  2. 2. 

    In most instances, a MEF printout should be requested via the electronic control system. Instructions for manually securing an MEF printout, an exhibit

    of one, and an explanation of the information contained on it can be found in RM 03900ff., Accessing the Master Earnings File.

  3. 3. 

    All scouting to the 1086 film must also include a check to the MEF printout for the latest posting information.

  4. 4. 

    All computer generated Forms SSA-1826, Itemized Statement of Earnings, will include information from the MEF printout if itemization for the

    1978 or later is requested.

  5. 5. 

    1. Utilize the itemized information on the MEF printout for 1978 and later years in the same manner applied to an SSA-1826 for prior periods.

2. The following type of scouting functions can be performed from the MEF printout:

  1. 1. 

    Duplicate annual postings for the same employer can be detected. Effective with the 1983 posting year, all annual exact duplicate original W-2 and all

    annual exact duplicate original W- and all annual exact duplicate corrected W-2 postings are electronically offset. Duplicate offsets are reflected on the

    MEF printouts as credit items. The legend "Dup Offset- (Year)" is shown in the "Remarks" field and "Posting adjustment" is shown in the "Type" field of

    the Detailed Earnings portion of the MEF display. If the above legends are shown, apply the procedure in RM 03809.039 B.1.

  2. 2. 

    For years prior to 1978, the MEF printout can be used to reduce the amount of clerical itemization necessary to resolve a disagreement case. Check

    the yearly totals and QC Pattern for the year(s) in question.

3. If the earnings are on the record:

  1. A. 

    Annotate the "Remarks" screen "Complete" om 2.8.

  2. B. 

    Do not agree with the allegation and:

  1. 1. 

    No earnings are shown and the QC pattern shows 4 "N"s, there is no need to check the 1086 microfilm, Scout for the missing earnings per RM 03809.030.

  2. 2. 

    Earning are posted to all 4 quarters, itemize and identify employers, Continue scouting per RM 03809.004.

  3. 3. 

    Some earnings are posted and the QC pattern shows a missing period (s), scout for the missing earnings per RM 03809.030 or RM 03809.034. In some

    cases, it may be necessary to itemize and identify employers before scouting for the missing earnings.

4. After completing scouting in 2. above, recheck the allegation. If the allegation is:

  1. A. 

    Met, annotate the "Remarks" screen "Completed" in 2.8 and process the case.

  2. B. 

    Not met, itemize and identify employers for the period in question. If further development is required, technicians should utilize the "Remarks" section

    in 2.8 and the MDW process.


RM 03809 TN 3 - Scouting - Adjusting Earnings - 4/30/2021