Identification Number:
GN 00308 TN 58
Intended Audience:See Transmittal Sheet
Originating Office:ORDP OISP
Title:Sources and Fees for State and Local Vital Statistics Records
Type:POMS Transmittals
Program:All Programs
Link To Reference:
 

PROGRAM OPERATIONS MANUAL SYSTEM
Part GN – General
Chapter 003 – Evidence
Subchapter 08 – Sources and Fees for State and Local Vital Statistics Records
Transmittal No. 58, 05/14/2021

Audience

PSC: CA, CS, ICDS, IES, ISRA, RECONR, SCPS, TSA, TST;
OCO-OEIO: BET, CAQCR, CR, CTE, FCR, FDE, FDEC, RECONR;
OCO-ODO: CR, CST, CTE, CTE TE;
FO/TSC: CS, CS TII, CS TXVI, CSR, CTE, DRT, DT, FR, OA, OS, RR, TA, TSC-CSR;

Originating Component

OISP

Effective Date

Upon Receipt

Background

We are updating this section of POMS to clarify how to verify vital record events that took place in Puerto Rico including removing obsolete information.

Summary of Changes

GN 00308.220 Puerto Rico Vital Records

Subsection A - We updated instructions by removing obsolete information about field offices in Puerto Rico verifying or certifying vital records.

Subsection B - We removed procedures for e562 requests because FOs in Puerto Rico do not have direct access to the vital statistics database and cannot verify births using the e562 process. Content that was previously in subsection C for State sources - mail requests is now in this subsection. We clarified who may request a vital record and added a note and references for when SSA may purchase copies of documentary evidence. We added instructions for using the SSA-L707 to request vital records other than birth certificates. Based on information found at The National Center for Health Statistics, we updated the acceptable forms of identification and Demographic Registry phone number in the paragraphs above the table and added a physical address for express mail services and updated the remarks on birth and divorce records found in the table.

Subsection C - The content on State sources - mail requests that was previously in this subsection has been moved to subsection B. No new information is being added to this subsection and therefore, there is no longer a subsection C.

Subsection D - The content on addresses of local registrars that was previously in this subsection is available at www.salud.gov.pr/ and is therefore being removed from this subsection. Instead, we added the aforementioned link to subsection B in the "Remarks" column in the table. No new information is being added to this subsection, and therefore, there is no longer a subsection D.

GN 00308.220 Puerto Rico Vital Records

A. Process — Puerto Rico vital records

You can find information about requesting vital records from Puerto Rico (PR) at the National Center for Health Statistics or http://www.salud.gov.pr/ for information in Spanish.

Field Offices (FOs) in PR do not have direct access to the vital statistics database and are not able to verify or certify vital records events that occurred in their service areas.

Where applicable, include claimant's maternal and paternal surnames (e.g., Gonzalez Gomez) on all requests for vital records.

B. Procedure — State sources — mail requests

Only the claimant may request his or her vital record. When necessary, SSA may assist the claimant with requesting information and relay a request on the claimant's behalf, see GN 00301.180 and GN 00301.185. The claimant should make a money order payable to Secretary of Treasury. Cash, personal checks, and bank checks are not accepted. NOTE: SSA may purchase copies of documentary evidence for any eligibility requirement of a Title II or Title XVIII program if the payment criteria in GN 00301.210A.3. are met. For payment criteria for documentary evidence for Title XVI, see GN 00301.210B.1.

Include a signed letter and a copy of a valid form of identification (driver's license, passport, or government-issued ID) from the claimant along with the appropriate information for the requested record. With the claimant's disclosure authorization, SSA offices may use the SSA-L706 to have a birth record returned directly to SSA, see GN 00302.070. Use form SSA-L707 to have requests for death, marriage, or divorce records returned directly to SSA, see GN 00301.195.

For information not provided here, call the Demographic Registry at 787-765-2929 Ext. 6131.

Type Record

Fee

Address

Remarks

Birth

$5.00

DEPARTMENT OF HEALTH
DEMOGRAPHIC REGISTRY
PO BOX 11854
FERNANDEZ JUNCOS STATION
SAN JUAN, PR 00910

NOTE: If using an Express Service (FedEx, UPS, DHL, USPS Express or Priority Mail), applications must be sent to the following physical address:

 

DEPARTMENT OF HEALTH
DEMOGRAPHIC REGISTRY
414 BARBOSA AVENUE
LINCOLN BUILDING
SAN JUAN, PR 00925

 

Records available from June 22, 1931 to present. Copies of earlier records may be obtained by writing to the Local Registrar’s Office in the municipality where the event occurred. A directory of local registrars is available at: http://www.salud.gov.pr/

Death

$5.00

Same

Same

Marriage

$5.00

Same

Same

Divorce

$5.00

Same

The Central Office of the Demographic Registry has records pertaining to divorces registered as of 1941. Divorce certifications are NOT actual divorce decrees but an abstract of the information provided on the final court resolution, submitted to the Demographic Registry for official use only. Availability varies; not all divorce decrees are submitted to the Demographic Registry. In the case where a divorce decree does not appear registered in the Demographic Registry, a negative certification of divorce will be issued for the same cost.

 


GN 00308 TN 58 - Sources and Fees for State and Local Vital Statistics Records - 5/14/2021