Effective Dates: 5/14/2024 - Present

Identification Number:
DI 39506 TN 46
Intended Audience:See Transmittal Sheet
Originating Office:DCO ODD
Title:DDS Financial Management
Type:POMS Full Transmittals
Program:All Programs
Link To Reference:
 

PROGRAM OPERATIONS MANUAL SYSTEM

Part DI – Disability Insurance

Chapter 395 – DDS Fiscal and Administrative Management

Subchapter 06 – DDS Financial Management

Transmittal No. 46, 05/14/2024

Audience

ODD-DDS: ADM;

Originating Component

ODD

Effective Date

05/14/2024

Background

ODD is updating this POMS section to reflect the current MOR business process.

Summary of Changes

DI 39506.260 Monthly Obligations Report and Forecast

Introduced language to notate that the MOR is now filled out through the eMOR website.

We are removing bullets in Subsection A.2.

We have updated to incorporate SSA's plain language standards.

DI 39506.260 Monthly Obligations Report and Responsibilities

A. Policy - Disability Determinations Services (DDS) Responsibility

  1. 1. 

    Reporting

    The DDS provides the regional office (RO) with a Monthly Obligation Report (MOR) of actual and projected obligations for the cost categories reported on the quarterly State Agency Report of Obligation for SSA Disability Programs, SSA-4513. Categories include personnel costs, medical costs, indirect costs, and all other costs. The State categorizes and submits costs as required by SSA. See DI 29506.210 for a description of each reporting category.

    The DDS reports actual obligations for the most recent month ending and projected obligations for the two subsequent months. See DI 39506.200 for recording and reporting obligations. As part of the end of year budget scrub activities, the RO will notify the DDS to include three or more months of projected obligations.

    The DDS completes and submits their MOR and associated narrative via the elctronic MOR website, eMOR, and notifies the RO of the submission. The RO establishes the due date for the DDS to submit the MOR.

  2. 2. 

    Narrative Explanation

    A written narrative associated with each MOR submission is required. The DDS should include an explanation for variance between projected and actual obligations and/or for costs not previously identified.

    The Monthly Obligation Report Analysis Tool (MORAT) shows the difference between the projected and actual obligations for each month. Narrative explanations must be provided for each cost category that exceeds the MOR variance percentage threshold established by the RO.

    The narrative must provide explanations for new obligational needs in the current fiscal year that was not previously submitted to the RO for review. Submitting new obligational needs in the MOR without prior SSA approval does not constitute as an approval. The DDS should notify the RO of new cost items or obligational needs via email for review and approval.

B. Policy - Regional Office Responsibility

Upon review of the DDS's MOR submission, the RO will either approve or return the MOR to the DDS for corrections and/or further justifications.

Once approved, the RO electronically submits the MORs to the Office of Disability Determinations (ODD) via the eMOR website and notifies ODD of the regional submission.

The MOR is due to ODD on the 25th of each succeeding month.


DI 39506 TN 46 - DDS Financial Management - 5/14/2024