Identification Number:
GN 02402 TN 105
Intended Audience:See Transmittal Sheet
Originating Office:DCBFM OFPO
Title:Direct Deposit - Title II and Title XVI
Type:POMS Transmittals
Program:Title II (RSI); Title XVI (SSI)
Link To Reference:
 

PROGRAM OPERATIONS MANUAL SYSTEM
Part 02 – General
Chapter 024 – Checks
Subchapter 02 - Direct Deposit - Title II and Title XVI
Transmittal No. 105, 05/2018



Audience

FO/TSC: CS, CS TII, CS TXVI, FR, OA, OS, RR, CSR, TA, CTE, TSC-CSR
PSC: BA, CA, CCRE, SCPS, CS, TSA, TST, DS, ICDS, IES, ILPDS, IPDS, ISRA, PETE, RECONR
OCO-ODO: BTE, CCE, CR, CST, CTE, EHI, LCC, LSC, PAS, PCS, PETL, RC, RCOVTA, RECONR, RECOVR
OCO-OEIO: BIES, BTE, CCRE, CR, CTE, FCR, PETL, RECOVR
OGC
ORDP

Originating Component

OFPO

Effective Date

Upon Receipt

Background

International Direct Deposit (IDD) service is a joint effort between our agency and the Federal Reserve Bank of Kansas City (FRBKC). This transmittal contains new IDD procedures for Uruguay, Nicaragua, and Honduras based on requirements provided by the Department of the Treasury.

Summary of Changes

GN 02402.413 Coding Uruguay Bank Data on the Master Beneficiary Record (MBR)

These new instructions provide bank data coding requirements for financial institutions in Uruguay. Technicians use these instructions to enroll beneficiaries into IDD, which allows electronic receipt of Social Security Title II benefits in this country.

GN 02402.414 Coding Nicaragua Bank Data on the Master Beneficiary Record (MBR)

These new instructions provide bank data coding requirements for financial institutions in Nicaragua. Technicians use these instructions to enroll beneficiaries into IDD, which allows electronic receipt of Social Security Title II benefits in this country.

GN 02402.415 Coding Honduras Bank Data on the Master Beneficiary Record (MBR)

These new instructions provide bank data coding requirements for financial institutions in Honduras. Technicians use these instructions to enroll beneficiaries into IDD, which allows electronic receipt of Social Security Title II benefits in this country.








GN 02402.413 Coding Uruguay Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Uruguay bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Uruguay. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as a Uruguay direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Uruguay to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detail on IDD requests and forwarding information, see:

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199 International Direct Deposit Signup Form for Uruguay; or

  • Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

  • GN 00203.020 Identity of Claimants

  • GN 02402.025 Direct Deposit Post Entitlement Interview

C. Multi-country contract

The processing FI in Uruguay will have a prefix of “71” at the beginning of the Routing and Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “V” assigned for Uruguay.

D. Overview of IDD for Uruguay

IDD payments sent to Uruguay must be in U.S. Dollars (USD) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Uruguay. The FBU contacts the beneficiary or FI for the additional information.

E. Description of IDD bank data for Uruguay

The data for coding IDD for Uruguay comes from banks determined by the FRBKC. The bank data on the MBR reflects 27 characters including the country code of V.

F. Policy to code bank data for Uruguay

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to us. When you use our system to establish or change IDD bank data for Uruguay (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)), you must go to ITS.gov to enter:

  • account ownership;

  • account type;

  • account number;

  • beneficiary address;

  • country;

  • enrollment status;

  • first and last name of the beneficiary;

  • payee indicator;

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

NOTE: The bank, branch, account number radio button is required.

1. Obtain Swift-BIC code from the FI

The SWIFT code contains a minimum of 8 characters, and a maximum of 11 characters:

  • first four characters - bank code (alpha only);

  • next two characters - ISO 3166-1 alpha 2 country code (alpha only);

  • next two characters - location code (alpha and numeric) (passive participants have "1" in the second character); and

  • last three characters - branch code, optional ('XXX' for primary office) (alpha and numeric).

2. Process initial award

Prior to processing an initial award, you must update ITS.gov with the bank account information to ensure that the beneficiary receives his or her payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to us.

3. Add or update bank data using our systems

When you add or update IDD bank data using our system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use the chart in this section when you process within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a USD account in Uruguay? If no, STOP.

REASON: Beneficiaries in Uruguay can only receive IDD payments in USD accounts.

If yes, go to step 4.

4

The RTN is 710000073 RTN for Uruguay. It contains the:

Multi-country prefix of “71” for Uruguay IDD

U.S. check digit code of “3” for all IDD accounts in Uruguay (at the end of the RTN).

No need to obtain the check digit code from Title II Interactive Comps.

5

Code the account type:

“S” for savings, or

“C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Uruguay, code:

V” designated for Uruguay,

16 digits of the 29-digit account number.

7

You must take action on the same business day to enter all the information into ITS.gov listed in the introduction of GN 02402.413F in this section.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

FRBKC rejects the payment and returns it to us when we do not send all required information.

G. Example of coding direct deposit for Uruguay

The customer provides us with a signup form for Uruguay containing the account number: “12345678901122334455667788990.”

1. Derive the RTN

Enter the information for the RTN.

  • Code the RTN of 710000073

  • Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

Code the DAN for Uruguay.

  • Start with the country code of “V” designated for Uruguay; and

  • Code 16 digits of the 29-digit account number “1234567890112233”

a. You must obtain the following:

  • RTN: 710000073

  • Checking

  • DAN: V1234567890112233

b. The POS coding reflects this information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 710000073 ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: V1234567890112233

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

c. The MBR reflects this information

RTN- 710000073 DAN- CV1234567890112233

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255, Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205, Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.414 Coding Nicaragua Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Nicaragua bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Nicaragua. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as a Nicaragua direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Nicaragua to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detail on IDD requests and forwarding information, see:

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199 International Direct Deposit Signup Form for Nicaragua; or

  • Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

  • GN 00203.020 Identity of Claimants

  • GN 02402.025 Direct Deposit Post Entitlement Interview

C. Multi-country contract

The processing FI in Nicaragua will have a prefix of “70” at the beginning of the Routing and Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “Z” assigned for Nicaragua.

D. Overview of IDD for Nicaragua

IDD payments sent to Nicaragua must be in U.S. Dollars (USD) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Nicaragua. The FBU contacts the beneficiary or FI for the additional information.

E. Description of IDD bank data for Nicaragua

The data for coding IDD for Nicaragua comes from banks determined by the FRBKC. The bank data on the MBR reflects 27 characters including the country code of Z.

F. Policy to code bank data for Nicaragua

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to us. When you use our system to establish or change IDD bank data for Nicaragua (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)), you must go to ITS.gov to enter:

  • account ownership;

  • account type;

  • account number;

  • beneficiary address;

  • country;

  • enrollment status;

  • first and last name of the beneficiary;

  • payee indicator;

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

NOTE: The bank, branch, account number radio button is required.

1. Obtain Swift-BIC code from the FI

The SWIFT code contains a minimum of 8 characters, and a maximum of 11 characters:

  • first four characters - bank code (alpha only);

  • next two characters - ISO 3166-1 alpha 2 country code (alpha only);

  • next two characters - location code (alpha and numeric) (passive participants have "1" in the second character); and

  • last three characters - branch code, optional ('XXX' for primary office) (alpha and numeric).

2. Process initial award

Prior to processing an initial award, you must update ITS.gov with the bank account information to ensure that the beneficiary receives his or her payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to us.

3. Add or update bank data using our systems

When you add or update IDD bank data using our system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use the chart in this section when you process within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a USD account in Nicaragua? If no, STOP.

REASON: Beneficiaries in Nicaragua can only receive IDD payments in USD accounts.

If yes, go to step 4.

4

The RTN is 700000083 RTN for Nicaragua. It contains the:

Multi-country prefix of “70” for Nicaragua IDD.

U.S. check digit code of “3’” for all IDD accounts in Nicaragua (at the end of the RTN).

No need to obtain the check digit code from Title II Interactive Comps.

5

Code the account type:

“S” for savings, or

“C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Nicaragua, code:

“Z” designated for Nicaragua,

16 digits of the 29-digit account number,

7

You must take action on the same business day to enter all the information into ITS.gov listed in the introduction of GN 02402.414F in this section.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

FRBKC rejects the payment and returns it to us when we do not send all required information.

G. Example of coding bank data for Nicaragua

The customer provides us with a signup form for Nicaragua containing the account number: “12345678901122334455667788990.”

1. Derive the RTN

Enter the information for the RTN.

  • Code the RTN of 700000083

  • Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

Code the DAN for Nicaragua

  • Start with the country code of “Z” designated for Nicaragua; and

  • Code 16 digits of the 29-digit account number, “1234567890112233”

a. You must obtain this information

  • RTN: 700000083

  • Checking

  • DAN: Z1234567890112233

b. The POS coding reflects this information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 700000083

  • ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: Z1234567890112233

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

c. The MBR reflects this information

RTN- 700000083 DAN- CZ1234567890112233

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255, Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.415 Coding Honduras Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Honduras bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Honduras. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as a Honduras direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Honduras to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detail on IDD requests and forwarding information, see:

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199 International Direct Deposit Signup Form for Honduras; or

  • Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

  • GN 00203.020 Identity of Claimants

  • GN 02402.025 Direct Deposit Post Entitlement Interview

C. Multi-country contract

The processing FI in Honduras will have a prefix of “70” at the beginning of the Routing and Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “Y” assigned for Honduras.

D. Overview of IDD for Honduras

IDD payments sent to Honduras must be in U.S. Dollars (USD) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Honduras. The FBU contacts the beneficiary or FI for the additional information.

E. Description of IDD bank data for Honduras

The data for coding IDD for Honduras comes from banks determined by the FRBKC. The bank data on the MBR reflects 27 characters including the country code of Y.

F. Policy to code bank data for Honduras

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to us. When you use our system to establish or change IDD bank data for Honduras (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)), you must go to ITS.gov to enter:

  • account ownership;

  • account type;

  • account number;

  • beneficiary address;

  • country;

  • enrollment status;

  • first and last name of the beneficiary;

  • payee indicator;

  • Reason for payment (Must be for salary, medical expense, or pension)

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

NOTE: The bank, branch, account number radio button is required.

1. Obtain Swift-BIC code from the FI

The SWIFT code contains a minimum of 8 characters, and a maximum of 11 characters:

  • first four characters - bank code (alpha only);

  • next two characters - ISO 3166-1 alpha 2 country code (alpha only);

  • next two characters - location code (alpha and numeric) (passive participants have "1" in the second character); and

  • last three characters - branch code, optional ('XXX' for primary office) (alpha and numeric).

2. Process initial award

Prior to processing an initial award, you must update ITS.gov with the bank account information to ensure that the beneficiary receives his or her payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

3. Add or update bank data using our systems

When you add or update IDD bank data using our system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use the chart in this section when you process within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a USD account in Honduras? If no, STOP.

REASON: Beneficiaries in Honduras can only receive IDD payments in USD accounts.

If yes, go to step 4.

4

The RTN is 700000070 RTN for Honduras. It contains the:

Multi-country prefix for Honduras IDD is “70”;

U.S. check digit code of “0” for all IDD accounts in Honduras (at the end of the RTN).

No need to obtain the check digit code from Title II Interactive Comps.

5

Code the account type:

“S” for savings, or

“C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Honduras, code:

Y” designated for Honduras,

16 digits of the 29-digit account number,

7

You must take action on the same business day to enter all the information into ITS.gov listed in the introduction of GN 02402.415F in this section.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

FRBKC rejects the payment and returns it to us when we do not send all required information.

G. Example of coding bank data for Honduras

The customer provides us with a signup form for Honduras containing the account number: “12345678901122334455667788990.”

1. Derive the RTN

Enter the information for the RTN.

  • Code the RTN of 700000070

  • Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

Code the DAN for Honduras

  • Start with the country code of “Y” designated for Honduras; and

  • Code 16 digits of the 29-digit account number, “1234567890112233.”

a. You must obtain this information:

  • RTN: 700000070

  • Checking

  • DAN: Y1234567890112233

b. The POS coding reflects this information:

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 700000070

  • ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: Y1234567890112233

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

c. The MBR reflects this information:

RTN- 700000070 DAN- CY1234567890112233

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.20 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)


GN 02402 TN 105 - Direct Deposit - Title II and Title XVI - 05/18/2018