Identification Number:
GN 02402 TN 164
Intended Audience:See Transmittal Sheet
Originating Office:DCBFM OFPO
Title:Direct Deposit - Title II and Title XVI
Type:POMS Transmittals
Program:Title II (RSI),Title XVI (SSI)
Link To Reference:
 

PROGRAM OPERATIONS MANUAL SYSTEM
Part GN – General
Chapter 024 – Checks
Subchapter 02 – Direct Deposit - Title II and Title XVI
Transmittal No. 164, 05/18/2020

Audience

PSC: BA, CA, CCRE, CS, DS, ICDS, IES, ILPDS, IPDS, ISRA, PETE, RECONR, SCPS, TSA, TST;
OCO-OEIO: BIES, BTE, CCRE, CR, CTE, FCR, PETL, RECOVR;
OCO-ODO: BTE, CCE, CR, CST, CTE, EHI, LCC, LSC, PAS, PCS, PETL, RC, RCOVTA, RECONR, RECOVR;
FO/TSC: CS, CS TII, CS TXVI, CSR, CTE, FR, OA, OS, RR, TA, TSC-CSR;

Originating Component

OFPO

Effective Date

Upon Receipt

Background

Our office provides the Federal Benefit Units (FBUs) and the Office of Earnings and International Operations (OEIO) with International Direct Deposit (IDD) bank requirements and SSA-1199 IDD enrollment forms. Technicians use the enrollment forms to process Title II IDD claims for beneficiaries in participating IDD countries.

 

Summary of Changes

GN 02402.362 Coding Belize Bank Data on the Master Beneficiary Record (MBR)

Subsection G, We replaced the PDF with the SSA-1199 form hyperlinked.

 

GN 02402.364 Coding Dominican Bank Data on the Master Beneficiary Record (MBR)

Subsection G, We replaced the PDF with the SSA-1199 form hyperlinked.

 

GN 02402.434 Coding Qatar Bank Data on the Master Beneficiary Record (MBR)

Subsection B, We hyperlinked the SSA-1199 form.

 

GN 02402.441 Coding Brunei Bank Data on the Master Beneficiary Record (MBR)

Subsection B, We hyperlinked the SSA-1199 form.

 

GN 02402.442 Coding Cameroon Bank Data on the Master Beneficiary Record (MBR)

Subsection B, We hyperlinked the SSA-1199 form.

 

GN 02402.443 Coding Solomon Islands Bank Data on the Master Beneficiary Record (MBR)

Subsection B, We hyperlinked the SSA-1199 form.

 

GN 02402.444 Coding Tonga Bank Data on the Master Beneficiary Record (MBR)

Subsection B, We hyperlinked the SSA-1199 form.

GN 02402.362 Coding Belize Bank Data on the Master Beneficiary Record (MBR)

This section describes how to code bank data for international direct deposit (IDD) of title II benefits to a financial institution (FI) in Belize. The Social Security Administration (SSA) stores bank data on the Master Beneficiary Record (MBR) in the same fields used for United States (U.S.) direct deposit. Special coding identifies the data as a Belize direct deposit and allows SSA to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Belize to the beneficiary's FI.

NOTE: U.S. domestic (i.e., non-border) field offices (FOs) should not attempt to process an IDD request for this country. U.S. domestic FOs must forward all appropriate information to the Office of Earnings and International Operations, Division of International Operations (OEIO, DIO) for processing. (For more information, see GN 02402.205C, GN 01010.255, and GN 01702.310C).

A. Where to obtain bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • a blank check,

  • a Form SSA-1199 (International Direct Deposit Signup Form for Belize), see GN 02402.362G in this section, or

  • any document that contains the required banking information.

NOTE: If upon receipt of the information, there are any discrepancies, follow instructions in GN 00203.020 and GN 02402.025.

B. Multi-country contract

The processing FI in Belize will have a prefix of 66 at the beginning of the routing and transit number (RTN). The first letter of the depositor account number (DAN) field has the letter “R” assigned for Belize.

C. Overview of IDD for Belize

The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO will fax incomplete forms to the FBU that serves Belize. The FBU contacts the beneficiary or FI for additional information.

D. Description of Belize direct deposit data

The data for coding Belize IDD will come from banks that the FRBKC has determined can receive IDD payments. The FRBKC identified and listed the participating FIs on the International Treasury Services (ITS.gov) website as part of the ITS help file. If you do not have access to ITS.gov, you should refer to the listing in GN 02402.362H in this section to verify bank codes when processing direct deposit to Belize banks.

The IDD coding for Belize FIs consist of up to 26 characters including the country code of “R” for Belize. The account number contains:

  • a 9-digit RTN 66000BBBX: where 66 is the country code field, positions 2 through 4 are filler 0s, BBB= 3-digit bank code, X = the check digit code; and

  • a DAN RAAAAAAAAAAAAAAAA , which consists of a country code of “R” for Belize, followed by the account number (up to 16–digits in length).

NOTE: Account type when enrolling in International Treasury Services (ITS.gov) can be defaulted to checking if there is no indication of whether the account is a checking or a savings account.

E. Procedure for coding Belize routing and account numbers

The FRBKC relies on SSA to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC will reject the payment and return the funds to SSA. You can code bank data for Belize through ITS.gov when establishing or changing IDD or use an SSA system (e.g., POS, MACADE). When using ITS.gov, bank data will post to the MBR within 4 business days.

1. Initial award processing

If you are working on an initial award, you must update ITS.gov using the bank account information prior to processing the award to ensure that the beneficiary will receive his or her payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment will reject and return to SSA.

2. Adding or updating bank data using SSA systems

If you use an SSA system (e.g., POS, MACADE) to add or update bank data to an MBR, do not input the bank account information into ITS.gov as the information will transfer to ITS.gov on the next business day.

NOTE: If it is within 4 business days of the current operating month (COM) cut-off date, use the procedure outlined below to code bank data to the MBR using an SSA system.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If yes, go to step 3.

If no, STOP.

REASON: The MBR will not accept the IDD information.

3

To derive the 9-digit RTN for Belize, code as follows:

  • prefix of 66 (the multi-country prefix SSA and FRBKC designated to use for IDD to Belize),

  • 3 filler “000”s,

  • 3-digit bank code based on FI name after verifying accuracy against either the ITS.gov help file or the listing in GN 02402.362H in this section, and

  • 1-digit check code, (obtained through Title II Interactive Comps).

NOTE: The final digit is the U.S. check digit code and is subject to change. Obtain check digit code through the Title II Interactive Comps from the Main Menus 07/Sub Menu 16.

4

Code the Type of Account as an “S” for savings or a “C” for checking. If no indicated account type, use a “C” for checking account.

5

To code the DAN for Belize, code as follows:

  • “R” designated for Belize, and

  • account number (up to 16–digits in length).

NOTE: SSA does not have IDD for U.S. dollar accounts in Belize.

F. Example of coding Belize bank data

The customer provides us with a sign-up form for Belize containing the following information:

  • Bank Code: 123, and

  • Account Number: 4567890123456789.

1. Derive the RTN

To derive the RTN, code as follows:

  • prefix of “66” (the multi-country prefix for Belize),

  • 3 filler “000”s,

  • 3-digit bank code “123” after verifying accuracy against either theITS.gov help file or the listing in GN 02402.362H in this section,

  • 1-digit check code (i.e., 8) (obtained from the Title II interactive Comps from the Main Menus 07/Sub Menu 16), and

  • type of account as a “C” for checking or an “S” for savings. If there is no indicated account type, use a “C” for checking.

2. Derive the DAN

To derive the DAN, code as follows:

  • “R” (for Belize), and

  • 16-digit account number 4567890123456789.

The coder will obtain the following:

RTN: 660001238

Checking

DAN: R4567890123456789

The coding in POS will reflect:

DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 660001238

ACCOUNT TYPE (C/S): C

DEPOSITOR ACCOUNT NUMBER: R4567890123456789

CANCEL DIRECT DEPOSIT (Y):

DIRECT EXPRESS (Y):

The MBR will reflect the following information:

RTN-660001238 DAN-R4567890123456789

G. Exhibit of Form SSA-1199 (Belize)

To view this form click on: SSA-1199-OP92.

H. Belize bank codes

Bank Codes for Belize

 

GN 02402.364 Coding Dominican Bank Data on the Master Beneficiary Record (MBR)

This section describes how to code bank data for international direct deposit (IDD) of title II benefits to a financial institution (FI) in Dominica. The Social Security Administration (SSA) stores bank data on the MBR in the same fields used for United States (U.S.) direct deposit. Special coding identifies the data as a Dominica direct deposit and allows SSA to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Dominica to the beneficiary's FI.

NOTE: U.S. domestic (i.e., non-border) field offices (FOs) should not attempt to process an IDD request for this country. U.S. domestic FOs must forward all appropriate information to the Office of Earnings and International Operations, Division of International Operations (OEIO, DIO) for processing (For more information on forwarding IDD information, see GN 02402.205C, GN 01010.255, and GN 01702.310C).

A. Where to obtain bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • a blank check,

  • an International Direct Deposit Signup Form for Dominica (SSA-1199) (see GN 02402.364G in this section), or

  • any document that contains the required banking information.

NOTE: If upon receipt of the information, there are any discrepancies, follow instructions in GN 00203.020 and GN 02402.025.

B. Multi-country contract

The processing FI in Dominica will have a prefix of “66” at the beginning of the routing and transit number (RTN). The first letter of the depositor account number (DAN) field has the letter “W” assigned for Dominica.

C. Overview of IDD for Dominica

The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO will fax incomplete forms to the FBU that serves Dominica. The FBU contacts the beneficiary or FI for additional information.

D. Description of Dominica direct deposit data

The data for coding Dominican IDD will come from FIs that the FRBKC has determined can receive IDD payments. The FRBKC identified and listed the participating FIs on the International Treasury Services (ITS.gov) website as part of the ITS help file. If you do not have access to ITS.gov, you should refer to the listing in GN 02402.364H in this section to verify bank codes when processing direct deposit to Dominica FIs.

The IDD coding for Dominica FIs consists of up to 26 characters, including the country code of “W” for Dominica. The account number contains:

  • a 9-digit RTN 66000BBBX : where 66 is the country code field, positions 2 through 4 are filler “0”s, BBB= 3-digit bank code, X = the check digit code; and

  • a DAN WAAAAAAAAAAAAAAAA, which consists of a country code of “W” for Dominica, followed by the account number (up to 16–digits in length).

NOTE: Account type when enrolling in International Treasury Services (ITS.gov) can be defaulted to checking if there is no indication of whether the account is a checking or a savings account.

E. Procedure for coding Dominican routing and account numbers

The FRBKC relies on SSA to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC will reject the payment and return the funds to SSA. You can code bank data for Dominica through ITS.gov when establishing or changing IDD or use an SSA system (e.g., POS, MACADE). When using ITS.gov, bank data will post to the MBR within 4 business days.

1. Initial award processing

If you are working on an initial award, you must update ITS.gov using the bank account information prior to processing the award to ensure that the beneficiary will receive his or her payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment will reject and return to SSA.

2. Adding or updating bank data using SSA systems

If you use an SSA system (e.g., POS, MACADE) to add or update bank data to an MBR, do not input the bank account information into ITS.gov as the information will transfer to ITS.gov on the next business day.

NOTE: If it is within 4 business days of the current operating month (COM) cut-off date, use the procedure outlined below to code bank data to the MBR using an SSA system.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If yes, go to step 3.

If no, STOP.

REASON: The MBR will not accept the IDD information.

3

To derive the 9-digit RTN for Dominica, code as follows:

  • prefix of 66 (the multi-country prefix SSA and FRBKC designated to use for IDD to Dominica),

  • 3 filler zeros “000”s,

  • 3-digit bank code based on FI name after verifying accuracy against either the ITS.gov help file or the listing in GN 02402.364H in this section, and

  • 1-digit check code, (obtained through Title II Interactive Comps).

NOTE: The final digit is the U.S. check digit code and is subject to change. Obtain check digit code through the Title II Interactive Comps from the Main Menus 07/Sub Menu 16.

4

Code the Type of Account as an “S” for savings or a “C” for checking. If no indicated account type, use a “C” for checking account.

 

5

To code the DAN for Dominica, code as follows:

  • “W” designated for Dominica, and

  • account number (up to 16–digits in length).

NOTE: SSA does not have IDD for U.S. dollar accounts in Dominica.

F. Example of coding Dominican bank data

The customer provides us with a sign-up form for Dominica containing the following information:

  • Bank Code: 123, and

  • Account Number: 4567890123456789.

1. Derive the RTN

To derive the RTN, code as follows:

  • prefix of “66” (the multi-country prefix for Dominica),

  • 3 filler zeros “000”,

  • 3-digit bank code “123” after verifying accuracy against either theITS.gov help file or the listing in GN 02402.364H in this section,

  • 1-digit check code (i.e., 8) (obtained from the Title II interactive Comps from the Main Menus 07/Sub Menu 16), and

  • type of account as a “C” for checking or an “S” for savings. If there is no indicated account type, use a “C” for checking.

2. Derive the DAN

To derive the DAN, code as follows:

  • “W” (for Dominica), and

  • 16-digit account number 4567890123456789.

The coder will obtain the following:

RTN: 660001238

Checking

DAN: W4567890123456789

The coding in POS will reflect:

DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 660001238

ACCOUNT TYPE (C/S): C

DEPOSITOR ACCOUNT NUMBER: W4567890123456789

CANCEL DIRECT DEPOSIT (Y):

DIRECT EXPRESS (Y):

The MBR will reflect the following information:

RTN-660001238 DAN-W4567890123456789

G. Exhibit of Form SSA-1199 (Dominica)

To view this form click on: SSA-1199-OP113.

H. Dominica bank codes

Bank Codes for Dominica:

 

GN 02402.434 Coding Qatar Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Qatar bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Qatar. We store IDD bank data on the MBR in the same fields used for United States (U.S.) direct deposit.

Special coding identifies the bank data as a Qatar direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Qatar to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e., non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP111 International Direct Deposit Signup Form for Qatar; or

  • Any document containing required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in Qatar has a prefix of 72 at the beginning of the Routing Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “F” assigned for Qatar.

D. Overview of IDD for Qatar

IDD payments sent to Qatar must be in U.S dollar (USD) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves that territory. The FBU contacts the beneficiary or FI for the additional information.

E. Description of Qatar IDD bank data

The data to code IDD for Qatar comes from the International Bank Account Number (IBAN) provided to the beneficiary from his or her FI. The bank data on the MBR reflects 27 characters including the country code of F.

F. Procedure for coding Qatar bank data

The FRBKC relies on us to provide complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Qatar using an SSA system (e.g., Modernized Claims System (MCS), or Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • account ownership;

  • account type;

  • beneficiary address;

  • beneficiary phone number;

  • country;

  • enrollment status;

  • first and last name of beneficiary;

  • bank name and address;

  • IBAN

  • payee indicator;

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

1. Obtain SWIFT-BIC code from the FI

The SWIFT code contains a minimum of 8 characters and a maximum of 11 characters:

  • First four characters - bank code (only letters);

  • Next two characters - ISO 3166-1 alpha-two country code (only letters);

  • Next two characters - location code (letters and digits) (passive participants have "1" in the second character); and

  • Last three characters - branch code, optional ('XXX' for primary office) (letters and digits).

2. Process initial award

You must update ITS.gov using the bank account information prior to processing the initial award to ensure the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using an SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a USD account in Qatar?

If no, STOP.

REASON: Beneficiaries in Qatar can only receive IDD payments in USD accounts.

4

The RTN is 720000021 for all IDD to Qatar. It contains the:

  • Multi-country prefix of “72” for Qatar IDD;

  • U.S. check digit code of “1” at the end of the RTN for all IDD accounts in Qatar.

No need to obtain the check digit code from Title II Interactive Comps.

5

Code the account type:

  • “S” savings, or

  • “C” checking.

If no indicated account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Qatar code:

• “F” designated for Qatar

• 16 digits of the 21-digit account number

7

You must take action on the same business day to enter into ITS.gov all the information as listed in GN 02402.434F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Qatar direct deposit

The customer provides us with a signup form for Qatar containing the account number: QA58DOHB00001234567890ABCDEFG

  • The first character of IBAN is “QA,” represent the International Organization for Standardization (ISO) country code.

  • The third and fourth characters of the IBAN are the IBAN check digit. Never code the IBAN country code or check digit to the MBR.

  • The next 4 characters of the IBAN represents the bank code.

  • The last 21 digits of the IBAN represent the account number.

1. Derive the RTN

The technician enters the information for the RTN.

  • Code RTN as 720000021

  • Code the account type as “C” for checking or “S” for savings. If no account type indicated, use “C” for Checking.

2. Derive the DAN

The technician codes the DAN:

  • Start with country code “F” designated for Qatar; and

  • Code 16 digits of the 21-digit Account Number “00001234567890AB”

3. Obtain the following information

  • RTN: 720000021

  • Checking

  • DAN: F00001234567890AB

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 720000021

  • ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: F00001234567890AB

  • CANCEL DIRECT DEPOSIT (Y): • DIRECT EXPRESS (Y):

 

b. The MBR reflects the following information

  • RTN 720000021

  • DAN CF00001234567890AB

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255, Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205, Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.441 Coding Brunei Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Brunei bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Brunei. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as a Brunei direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Brunei to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205, Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255, Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP122 International Direct Deposit Signup Form for Brunei ; or

  • Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in Brunei will have a prefix of “71 ” at the beginning of the Routing and Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “ Y ” assigned for Brunei .

D. Overview of IDD for Brunei

IDD payments sent to Brunei must be in Brunei Dollar (BND) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Brunei. The FBU contacts the beneficiary or FI for the additional information.

E. Description of Brunei IDD bank data

The data to code IDD for Brunei comes from banks determined by the FRBKC. The bank data on the MBR reflects 27 characters including the country code of Y.

F. Procedure for coding Brunei bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Brunei using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • account ownership

  • account type;

  • account number

  • beneficiary address;

  • beneficiary phone number;

  • country;

  • enrollment status;

  • first and last name of the beneficiary;

  • payee indicator;

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

1. Obtain Swift-BIC code from the FI

The SWIFT code contains a minimum of 8 characters, and a maximum of 11 characters:

  • first four characters - bank code (alpha only);

  • next two characters - ISO 3166-1 alpha 2 country code (alpha only);

  • next two characters - location code (alpha and numeric) (passive participants have "1" in the second character); and

  • last three characters - branch code, optional ('XXX' for primary office) (alpha and numeric).

2. Process initial award

You must update ITS.gov with the bank account information prior to processing an initial award to ensure that the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a BND account in Brunei?

If no, STOP.

REASON: Beneficiaries in Brunei can only receive IDD payments in BND accounts.

If yes, go to step 4.

4

The RTN is 710000112 RTN for Brunei . It contains the:

  • Multi-country prefix of “71 ” for Brunei IDD;

  • U.S. check digit code of “2 ” at the end of the RTN for all IDD accounts in Brunei .

No need to obtain the check digit code from Title II Interactive Comps.

5

Code the account type:

  • “S” for savings, or

  • “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Brunei , code:

  • Y ” is designated for Brunei ,

  • 16 digits of the 29-digit account number,

7

You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.441F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Brunei direct deposit

The customer provides us with a signup form for Brunei containing the account number: “12345678901122334455667788990.”

1. Derive the RTN

The technician enters the information for the RTN.

  • Code the RTN of 710000112

  • Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

The technician codes the DAN.

  • Start with the country code of “Y ” designated for Brunei ; and

  • Code 16 digits of the 29-digit account number “1234567890112233”

3. Obtain the following information:

  • RTN: 710000112

  • Checking

  • DAN: Y1234567890112233

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 710000112 ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: Y1234567890112233

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN- 710000112

  • DAN- CY1234567890112233

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.442 Coding Cameroon Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Cameroon bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Cameroon. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as a Cameroon direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Cameroon to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205, Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255, Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP121 International Direct Deposit Signup Form for Cameroon ; or

  • Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in Cameroon will have a prefix of “72” at the beginning of the Routing and Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “W” assigned for Cameroon.

D. Overview of IDD for Cameroon

IDD payments sent to Cameroon must be in U.S. Dollars (USD) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Cameroon. The FBU contacts the beneficiary or FI for the additional information.

E. Description of Cameroon IDD bank data

The data to code IDD for Cameroon comes from banks determined by the FRBKC. The bank data on the MBR reflects 27 characters including the country code of W.

F. Procedure for coding Cameroon bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Cameroon using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • account ownership

  • account type;

  • account number

  • beneficiary address;

  • beneficiary phone number;

  • country;

  • enrollment status;

  • first and last name of the beneficiary;

  • payee indicator;

  • bank name and address

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

1. Obtain Swift-BIC code from the FI

The SWIFT code contains a minimum of 8 characters, and a maximum of 11 characters:

  • first four characters - bank code (alpha only);

  • next two characters - ISO 3166-1 alpha 2 country code (alpha only);

  • next two characters - location code (alpha and numeric) (passive participants have "1" in the second character); and

  • last three characters - branch code, optional ('XXX' for primary office) (alpha and numeric).

2. Process initial award

You must update ITS.gov with the bank account information prior to processing an initial award to ensure that the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a USD account in Cameroon? If no, STOP.

REASON: Beneficiaries in Cameroon can only receive IDD payments in USD accounts.

If yes, go to step 4.

4

The RTN is 720000160 RTN for Cameroon . It contains the:

  • Multi-country prefix of “72 ” for Cameroon IDD;

  • U.S. check digit code of “0 ” at the end of the RTN for all IDD accounts in Cameroon .

No need to obtain the check digit code from Title II Interactive Comps.

5

Code the account type:

  • “S” for savings, or

  • “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Cameroon , code:

  • W ” is designated for Cameroon ,

  • 16 digits of the 27-digit account number,

7

You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.442F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Cameroon direct deposit

The customer provides us with a signup form for Cameroon containing the account number: “123456789011223344556677889.”

1. Derive the RTN

The technician enters the information for the RTN.

  • Code the RTN of 720000160

  • Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

The technician codes the DAN.

  • Start with the country code of “W ” designated for Cameroon ; and

  • Code 16 digits of the 27-digit account number “1234567890112233”

3. Obtain the following information:

  • RTN: 720000160

  • Checking

  • DAN: WO234567890112233

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 720000160 ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: WO234567890112233

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN- 720000160

  • DAN- CW1234567890112233

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.443 Coding Solomon Islands Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Solomon Islands bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Solomon Islands. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as a Solomon Islands direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Solomon Islands to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205, Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255, Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP120 International Direct Deposit Signup Form for Solomon Islands ; or

  • Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in Solomon Islands will have a prefix of “71” at the beginning of the Routing and Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “X” assigned for Solomon Islands.

D. Overview of IDD for Solomon Islands

IDD payments sent to Solomon Islands must be in Solomon Islands dollar (SBD) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Solomon Islands. The FBU contacts the beneficiary or FI for the additional information.

E. Description of Solomon Islands IDD bank data

The data to code IDD for Solomon Islands comes from banks determined by the FRBKC. The bank data on the MBR reflects 27 characters including the country code of L.

F. Procedure for coding Solomon Islands bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Solomon Islands using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • account ownership

  • account type;

  • account number

  • beneficiary address;

  • beneficiary phone number;

  • country;

  • enrollment status;

  • first and last name of the beneficiary;

  • payee indicator;

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

1. Obtain Swift-BIC code from the FI

The SWIFT code contains a minimum of 8 characters, and a maximum of 11 characters:

  • first four characters - bank code (alpha only);

  • next two characters - ISO 3166-1 alpha 2 country code (alpha only);

  • next two characters - location code (alpha and numeric) (passive participants have "1" in the second character); and

  • last three characters - branch code, optional ('XXX' for primary office) (alpha and numeric).

2. Process initial award

You must update ITS.gov with the bank account information prior to processing an initial award to ensure that the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a SBD account in Solomon Islands? If no, STOP.

REASON: Beneficiaries in Solomon Islands can only receive IDD payments in SBD accounts.

If yes, go to step 4.

4

The RTN is 710000109 RTN for Solomon Islands . It contains the:

  • Multi-country prefix of “71 ” for Solomon Islands IDD;

  • U.S. check digit code of “9 ” at the end of the RTN for all IDD accounts in Solomon Islands.

No need to obtain the check digit code from Title II Interactive Comps.

5

Code the account type:

  • “S” for savings, or

  • “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Solomon Islands , code:

  • X ” is designated for Solomon Islands ,

16 digits of the 29-digit account number,

7

You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.440F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Solomon Islands direct deposit

The customer provides us with a signup form for Solomon Islands containing the account number: “12345678901122334455667788990.”

1. Derive the RTN

The technician enters the information for the RTN.

  • Code the RTN of 710000109

  • Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

The technician codes the DAN.

  • Start with the country code of “X ” designated for Solomon Islands ; and

  • Code 16 digits of the 29-digit account number “1234567890112233”

3. Obtain the following information:

  • RTN: 710000109

  • Checking

  • DAN: X1234567890112233

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 710000109 ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: X1234567890112233

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN- 710000109

  • DAN- CX1234567890112233

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.444 Coding Tonga Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Tonga bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Tonga. We store IDD bank data on the MBR in the same fields used for U.S. direct deposit.

Special coding identifies the bank data as a Tonga direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Tonga to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e, non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detailed instructions on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205, Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255, Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP119 International Direct Deposit Signup Form for Tonga ; or

  • Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in Tonga will have a prefix of “72” at the beginning of the Routing and Transit Number (RTN). The first letter of the Depositor Account Number (DAN) field has the letter “T” assigned for Tonga.

D. Overview of IDD for Tonga

IDD payments sent to Tonga must be in Tongan pa’anga (TOP) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Tonga. The FBU contacts the beneficiary or FI for the additional information.

E. Description of Tonga IDD bank data

The data to code IDD for Tonga comes from banks determined by the FRBKC. The bank data on the MBR reflects 27 characters including the country code of T.

F. Procedure for coding Tonga bank data

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Tonga using an SSA system (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • account ownership

  • account type;

  • account number

  • beneficiary address;

  • beneficiary phone number;

  • country;

  • enrollment status;

  • first and last name of the beneficiary;

  • payee indicator;

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

1. Obtain Swift-BIC code from the FI

The SWIFT code contains a minimum of 8 characters, and a maximum of 11 characters:

  • first four characters - bank code (alpha only);

  • next two characters - ISO 3166-1 alpha 2 country code (alpha only);

  • next two characters - location code (alpha and numeric) (passive participants have "1" in the second character); and

  • last three characters - branch code, optional ('XXX' for primary office) (alpha and numeric).

2. Process initial award

You must update ITS.gov with the bank account information prior to processing an initial award to ensure that the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

3. Add or update bank data using SSA systems

When you add or update IDD bank data using SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a TOP account in Tonga? If no, STOP.

REASON: Beneficiaries in Tonga can only receive IDD payments in TOP accounts.

If yes, go to step 4.

4

The RTN is 720000157RTN for Tonga . It contains the:

  • Multi-country prefix of “72 ” for Tonga IDD;

  • U.S. check digit code of “7 ” at the end of the RTN for all IDD accounts in Tonga.

No need to obtain the check digit code from Title II Interactive Comps.

5

Code the account type:

  • “S” for savings, or

  • “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Tonga , code:

  • T ” is designated for Tonga ,

16 digits of the 29-digit account number,

7

You must take action on the same business day to enter into ITS.gov all the information listed in GN 02402.444F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

REMINDER: When information is not available, FRBKC rejects the payment and returns it to our agency.

G. Example of coding Tonga direct deposit

The customer provides us with a signup form for Tonga containing the account number: “12345678901122334455667788990.”

1. Derive the RTN

The technician enters the information for the RTN.

  • Code the RTN of 720000157

  • Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

The technician codes the DAN.

  • Start with the country code of “T ” designated for Tonga ; and

  • Code 16 digits of the 29-digit account number “1234567890112233”

3. Obtain the following information:

  • RTN: 720000157

  • Checking

  • DAN: T1234567890112233

a. POS reflects the direct deposit information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 720000157 ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: T1234567890112233

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information

  • RTN- 720000157

  • DAN- CT1234567890112233

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)


GN 02402 TN 164 - Direct Deposit - Title II and Title XVI - 5/18/2020