Identification Number:
DI 39506 TN 37
Intended Audience:See Transmittal Sheet
Originating Office:DCO ODD
Title:DDS Financial Management
Type:POMS Transmittals
Program:All Programs
Link To Reference:
 

PROGRAM OPERATIONS MANUAL SYSTEM
Part DI – Disability Insurance
Chapter 395 – DDS Fiscal and Administrative Management
Subchapter 06 – DDS Financial Management
Transmittal No. 37, 06/02/2021

Audience

ODD-DDS: ADM;

Originating Component

ODD

Effective Date

Upon Receipt

Background

ODD adjusted the policy governing the submission of the SSA-4513 documents. Efforts are being made to bring additional documents into line with these new guidelines, including the submission of the SSA-871s.

Summary of Changes

DI 39506.250 State Agency Schedule for Equipment Purchases for SSA Disability Programs - Form SSA-871

This update will change current policy governing the submission of the SSA-871 documents to ODD. Under the current guidance, the state DDS are asked to submit their SSA-871s to the Regional Office by the 30th of the month after close of a quarter. With the new guidance in place, the state DDS will submit their 871s according to a specific due date set by the Regional Office.

DI 39506.250 State Agency Schedule for Equipment Purchases for SSA Disability Programs - Form SSA-871

A. Purpose of Form SSA-871

Use Form SSA-871(State Agency Schedule for Equipment Purchases for SSA Disability Programs) to report disbursements for electronic data processing (EDP) and non-EDP equipment purchases within a quarter.

B. How to file Form SSA-871

We require Form SSA-871 only if the Disability Determination Service (DDS) purchased and upgraded EDP equipment or purchased other equipment during the quarter reported.

Submit copies as follows:

  1. 1. 

    Filing Instructions

    • the original (with signature) will be sent to the Regional Office--the Regional Office will set the due date for their states, and

    • the Regional Office will review and approve the original (with signature) and send to the SSA Central Office no later than the 5th day of the next month after the close of the quarter

  2. 2. 

    Email Address

    • Contact the Regional Office for the correct email address.


DI 39506 TN 37 - DDS Financial Management - 6/02/2021