Identification Number:
RM 10212 TN 09
Intended Audience:See Transmittal Sheet
Originating Office:ORDP OISP
Title:Legal Names and Changes to the Numident
Type:POMS Transmittals
Program:Records Maintenance (Earnings & Enumeration)
Link To Reference:
 
PROGRAM OPERATIONS MANUAL SYSTEM
Part 01 - Records Maintenance
Chapter 102 - The Social Security Number, Policy and General Procedures
Subchapter 12 - Legal Names and Changes to the Numident
Transmittal No. 09, 06/2018

Audience

FO/TSC: CS, CS TII, CS TXVI, DRT, DT, FR, OA, OS, RR, CSR, TA, CTE, TSC-CSR
PSC: CA, SCPS, ICDS, CS, TSA, TST, IES, ISRA, RECONR
MAMPSC: DMS, ISRA, OAS, SPIKE
OCO-OEIO: CAQCR, CR, CTE, FCR

Originating Component

OISP

Effective Date

Upon Receipt

Background

Our current legal name policy requires evidence of the name change event, the new name, and identity to process a name change based on Naturalization. This transmittal updates our instructions and clarifies the policy regarding the evidence required to establish identity when the Naturalization Certificate does not meet requirements to serve as both an identity and name change document.


Summary of Changes

RM 10212.075 Evidence to Process a Name Change on the SSN based on a Certificate of Naturalization

Subsection C we:


    · Reorganized the content
    · Numbered the sections
    · Added instructions for interviewers regarding the evidence required to establish identity when the Naturalization Certificate does not meet requirements to serve as both an identity and name change document.
    · Moved the “NOTE” from below the original first paragraph to the end of the subsection.

RM 10212.075 Required Evidence to Process a Name Change on the SSN based on a Certificate of Naturalization

To process a name change based on Naturalization, you must obtain evidence of:

  • Name change event

  • New name

  • Identity

A. Evidence of name change event

For acceptable evidence of a name change event, based on Naturalization, using a Certificate of Naturalization (N-550 or N-570), see RM 10212.070.

B. Evidence of new name

The new name shown on the Certificate of Naturalization is evidence of the new name.

C. Evidence of number holder’s identity

If the Certificate of Naturalization does not show the prior name, but meets all other requirements in RM 10212.015D to also serve as an identity document,

  1. Accept one of the following documents in combination with the Certificate of Naturalization as one document:

    1. the approved court petition for a name change which shows the prior name; or

    2. person’s birth certificate in the name as shown on a prior Numident record.

  2. Input the Certificate of Naturalization in SSNAP as showing old and new name and annotate the remarks field on the SSNAP summary screen.

If the Certificate of Naturalization does not show the prior name and DOES NOT meet all other requirements in RM 10212.015D, as an identity document,

  1. Accept the following documents in addition to the Naturalization Certificate to establish identity

    • one document in the prior name;

    • biographical data (e.g.date of birth, place of birth) shown on the identity document and Numident record must match; or

  2. two documents: one identity document in the new name and:

    1. approved court ordered petition for the name change which shows the prior name; or

    2. individual’s birth certificate in the name as shown on the prior Numident record.

NOTE: A person’s birth certificate establishes the prior name when it is shown on the prior Numident, when a person requests to change the name to his or her birth name as part of Naturalization, a court petition may not be required.

D. Example: Acceptable evidence based on a Certificate of Naturalization

Clemencia Gonzalez requested the court to legally change her name to Carmen Gonzalez when she became a U.S. citizen. She applies for a name change on the SSN and submits evidence of the name change event, her Certificate of Naturalization showing her new name, Carmen Gonzalez. Carmen Gonzalez is not her birth name. The naturalization occurred one month prior. Carmen does not submit the approved court petition or birth certificate which would have shown her prior name, Clemencia, but she submits her State-issued driver’s license as evidence of identity in her prior name, Clemencia Gonzalez, which agrees with the name on her Numident record. We can process the name change.

E. Reference

  • RM 10210.405 Evidence of Identity for an SSN

  • RM 10212.070 Evidence of a Name Change on the SSN Based on Naturalization



RM 10212 TN 09 - Legal Names and Changes to the Numident - 06/22/2018