Identification Number:
GN 00308 TN 59
Intended Audience:
Originating Office:ORDP OISP
Title:Sources and Fees for State and Local Vital Statistics Records
Type:POMS Transmittals
Program:All Programs
Link To Reference:
 

PROGRAM OPERATIONS MANUAL SYSTEM
Part GN – General
Chapter 003 – Evidence
Subchapter 08 – Sources and Fees for State and Local Vital Statistics Records
Transmittal No. 59, 07/09/2021

Originating Component

OISP

Effective Date

Upon Receipt

Background

This is a Quick Action Transmittal. These revisions do not change or introduce new policy or procedure

Summary of Changes

GN 00308.220 Puerto Rico Vital Records

Subsection B - Removed the $5.00 amount from the fee column in the table because actual costs vary based on a variety of circumstances. Added reference to the Demographic Registry's website and phone number for the most up-to-date information.

GN 00308.220 Puerto Rico Vital Records

A. Process — Puerto Rico vital records

You can find information about requesting vital records from Puerto Rico (PR) at the National Center for Health Statistics or http://www.salud.gov.pr/ for information in Spanish.

Field Offices (FOs) in PR do not have direct access to the vital statistics database and are not able to verify or certify vital records events that occurred in their service areas.

Where applicable, include claimant's maternal and paternal surnames (e.g., Gonzalez Gomez) on all requests for vital records.

B. Procedure — State sources — mail requests

Only the claimant may request his or her vital record. When necessary, SSA may assist the claimant with requesting information and relay a request on the claimant's behalf, see GN 00301.180 and GN 00301.185. The claimant should make a money order payable to Secretary of Treasury. Cash, personal checks, and bank checks are not accepted. NOTE: SSA may purchase copies of documentary evidence for any eligibility requirement of a Title II or Title XVIII program if the payment criteria in GN 00301.210A.3. are met. For payment criteria for documentary evidence for Title XVI, see GN 00301.210B.1.

Include a signed letter and a copy of a valid form of identification (driver's license, passport, or government-issued ID) from the claimant along with the appropriate information for the requested record. With the claimant's disclosure authorization, SSA offices may use the SSA-L706 to have a birth record returned directly to SSA, see GN 00302.070. Use form SSA-L707 to have requests for death, marriage, or divorce records returned directly to SSA, see GN 00301.195.

For information not provided here, call the Demographic Registry at 787-765-2929 Ext. 6131.

Type Record

Fee

Address

Remarks

Birth

Obtain the latest fee information online at the National Center for Health Statistics or Departamento de Salud, Gobierno de Puerto Rico, for information in Spanish, or by calling 787-765-2929 Ext. 6131.

DEPARTMENT OF HEALTH
DEMOGRAPHIC REGISTRY
PO BOX 11854
FERNANDEZ JUNCOS STATION
SAN JUAN, PR 00910

NOTE: If using an Express Service (FedEx, UPS, DHL, USPS Express or Priority Mail), applications must be sent to the following physical address:

 

DEPARTMENT OF HEALTH
DEMOGRAPHIC REGISTRY
414 BARBOSA AVENUE
LINCOLN BUILDING
SAN JUAN, PR 00925

 

Records available from June 22, 1931 to present. Copies of earlier records may be obtained by writing to the Local Registrar’s Office in the municipality where the event occurred. A directory of local registrars is available at: http://www.salud.gov.pr/

Death

Same

Same

Same

Marriage

Same

Same

Same

Divorce

Same

Same

The Central Office of the Demographic Registry has records pertaining to divorces registered as of 1941. Divorce certifications are NOT actual divorce decrees but an abstract of the information provided on the final court resolution, submitted to the Demographic Registry for official use only. Availability varies; not all divorce decrees are submitted to the Demographic Registry. In the case where a divorce decree does not appear registered in the Demographic Registry, a negative certification of divorce will be issued for the same cost.

 


GN 00308 TN 59 - Sources and Fees for State and Local Vital Statistics Records - 7/09/2021