Retention Date: December 25, 2021
|Intended Audience:||All RCs/ARCs/ADs/FOs/TSCs/PSCs/OCO/OCO-CSTs|
|Originating Office:||DCO OPSOS|
|Title:||Immediate Use of the Employer Identification Number (EIN) – in MSSICS and eWork|
|Type:||EM - Emergency Messages|
|Program:||Title II (RSI); Title XVI (SSI); Disability|
|Link To Reference:||See References at the end of this EM.|
This emergency message (EM) encourages technicians to immediately begin keying the Employer Identification Number (EIN) in the Modernized Supplemental Security Income Claims System (MSSICS) and eWork when processing wages and work reports. This process is in preparation for the implementation of two provisions of the Bipartisan Budget Act of 2015 (BBA), which will reduce processing time for wage reports.
B. BBA Background
The BBA implemented several changes to improve efficiency in processing wage reports for Title XVI and Title II.
Section 824 (Payroll Data Exchange)
Grants Social Security Administration (SSA) the authority to create an information exchange with payroll data providers in order to collect wage and employment information. The information exchange allows SSA to receive wages electronically on a monthly basis for individuals who have given authorization and whose employers participate with the payroll data providers.
Section 826 (Electronic Reporting of Earnings)
Mandates that SSA implement a system that would permit Title II Disability beneficiaries to report their earnings via electronic means similar to what is available to Title XVI recipients. To comply, SSA is developing an online application platform behind mySSA for users to report both Title II and Title XVI wages. This is a phased release. Title II will be the initial release and Title XVI will follow in a later release.
C. EIN Process
Currently, the EIN field is an optional field for Title II and Title XVI; this EM does not make the EIN field mandatory. However, we strongly encourage technicians to begin keying EIN data if readily available into the EIN field. The goal is to have as many records as possible with completed EIN fields, so when the information exchange begins and the electronic wage reporting application is released, wages will update to the record without intervention from technicians.
SSA will use the EIN field in MSSICS and eWork to match wage and employment data from the information exchange and from MySSA.
· Title XVI: If there is an active MSSICS Wage Screen with a completed EIN field that matches the EIN submitted from the information exchange or MySSA, the wages will post to the Wages page and updated to the Supplemental Security Record (SSR) without any involvement from a technician.
· Title II: If there is an employer in eWork with a completed EIN field, any matched wages received from the information exchange or MySSA, the wages will automatically post to eWork without any involvement from a technician.
· Title II and Title XVI: If the Title II or Title XVI EIN field is empty or if we receive wage information from the information exchange or MySSA for an employer that is not currently in our records, the wage information will require manual processing. In that scenario, the technician must verify the Title XVI record with the wage information from the payroll data provider or manually update eWork with the wage information.
Many of the logistics for Sections 824 and 826 of the BBA are being developed. As we get closer to implementation, processing instructions and more information about the payroll information exchange and electronic wage reporting will be provided.
D. Instructions for FOs and N8NN on locating and updating the EIN
EIN locating and updating instructions.doc
Direct all program–related and technical questions to your Regional Office (RO) support staff or Program Service Center (PSC) Operations Analysis (OA) staff. RO support staff or PSC OA staff may refer questions or problems to their Central Office contacts.
DI 13010.020 Work Report and Receipts
DI 13010.700 National Directory of New Hires (NDNH) Query
SI 00820.143 Monthly Wage Reporting
SI 00820.144 Monthly Wage Reporting for Recruiting Reporters
WB 03133.075 Employer Identification Number (EIN)
WB 01809.015 How to Use The AEQY System To Locate An Employer Identification Number (EIN)
QUERIES 003.015 National Directory New Hire, Wage & Unemployment Menu (NDNH)
TC 39000.000 Work Reports
EM-17021 - Immediate Use of the Employer Identification Number (EIN) – in MSSICS and eWork - 07/25/2017