Identification Number:
GN 03316 TN 3
Intended Audience:See Transmittal Sheet
Originating Office:ORDP OPDR
Title:Disclosure to Administer SSA Programs and Other Miscellaneous Disclosures
Type:POMS Transmittals
Program:All Programs
Link To Reference:
 

PROGRAM OPERATIONS MANUAL SYSTEM
Part GN – General
Chapter 033 – Disclosure/Confidentiality of Information
Subchapter 16 – Disclosure to Administer SSA Programs and Other Miscellaneous Disclosures
Transmittal No. 3, 07/27/2020

Audience

PSC: BA, CS, CTE, DE, DEC, DS, ICDS, IES, PETE, RECONR, SCPS, SPIKE, TSA, TST;
OCO-OEIO: BET, BTE, BTE TE, CR, CTE, CTE TE, FCR, FDE, RECONE, RECONR, RECOVR;
OCO-ODO: BTE, CR, CST, CTE, CTE TE, DE, DEC, DES, DS, IS, LCC, PAS, PETE, PETL, RCOVTA, RECONE, RECOVR;
OEO: DOSPA, OSSPA, WBDOCPA;
FO/TSC: CS, CS TII, CS TXVI, CSR, CTE, FR, OA, OS, RR, TA, TSC-CSR;

Originating Component

OPD

Effective Date

Upon Receipt

Background

This is a Quick Action Transmittal. These revisions do not change or introduce new policy or procedure.

Summary of Changes

GN 03316.105 Disclosure Without Consent to Primary Claimant/Beneficiary about Auxiliary Claimant/Beneficiary Filing on His or Her Record

As part of the IT Modernization efforts in FY19, the Enumeration Domain created a web-based Numident query. To correspond with the current query, we are clarifying language in the "IMPORTANT" note.

GN 03316.110 Disclosure Without Consent to Auxiliary Claimants/Beneficiaries about a Primary Claimant/Beneficiary or Number Holder (NH)

As part of the IT Modernization efforts in FY19, the Enumeration Domain created a web-based Numident query. To correspond with the current query, we are clarifying language in the "IMPORTANT" note.

GN 03316.105 Disclosure Without Consent to Primary Claimant/Beneficiary about Auxiliary Claimant/Beneficiary Filing on His or Her Record

A primary claimant, applicant, beneficiary, or number holder (NH) is entitled to know certain information about individuals who are or who have been entitled on his or her Social Security record. The primary claimant, applicant, beneficiary, or NH is the person under whose Social Security number (SSN) a claim is filed.

NOTE: This does not include information about individuals whose claims are still pending.

A. Content of disclosure

We may disclose the following information about auxiliaries to a primary claimant, beneficiary, or NH:

  • name;

  • collective benefit amount, (i.e., the amount of the benefit, the effective date of that benefit amount, and any changes in the benefit amount and the effective dates of those changes); and

    NOTE: This disclosure does not include the amount of any monthly check or the amount of any retroactive benefit check. The benefit amount does not mean the payment amount. The actual check amount could be different from the benefit amount due to a number of factors, such as a deduction for a Medicare premium, work deduction, or a deduction for an overpayment.

  • date(s) and period(s) of entitlement, including date(s) benefits were terminated.

B. What not to disclose

Do not disclose any of the following information about auxiliaries to the primary claimant, beneficiary, or NH:

  • auxiliary’s SSN;

  • auxiliary address;

  • whether or not benefits were paid (or were suspended, etc.);

  • current payment status;

  • amounts of individual benefit checks;

  • names of representative payees (payee), copies of payee applications, or payee accountings; or

  • new names of adopted children.

EXAMPLE: A NH inquires about his son's entitlement to benefits on his record. The NH requests information about the date his son became entitled, the amount of his benefit, and the amounts of the actual checks issued to his son, including any retroactive checks.

We may disclose the son’s entitlement date, the amount of the benefit awarded, any subsequent changes in the son’s benefit amount, and the effective dates of those changes. However, you may not disclose the amounts of any of the son’s checks.

IMPORTANT: For special actions that are required when special indicator (SPIN) 6 appears on the Numident record see RM 10215.230.

GN 03316.110 Disclosure Without Consent to Auxiliary Claimants/Beneficiaries about a Primary Claimant/Beneficiary or Number Holder (NH)

Auxiliary claimants or beneficiaries are entitled to information from the record of the NH or primary beneficiary, without his or her written consent, when the auxiliary needs the information to pursue his or her claim for benefits on the NH’s or primary beneficiary’s record.

A. Circumstance of disclosure

We must establish and verify the relationship of the auxiliary to the NH prior to any disclosure of personal information. We use the requirement factors in GN 00305.000 and GN 00306.000 to establish an auxiliary’s relationship.

See GN 03340.015 for more information on the requirements for individuals requesting access to a record. See GN 03360.005 for more information on disclosure of information via telephone.

B. What not to disclose

Do not disclose the NH’s or primary beneficiary’s Social Security number (SSN) or address.

EXAMPLE: A woman is applying for benefits on her own work record. Because she and her husband are separated, she does not know whether he is entitled to benefits or, if he is entitled, his Primary Insurance Amount (PIA). In addition, she does not have his SSN, although she does have enough identifying information for a search. She asks the field office (FO) for information about his entitlement and his current address.

We may disclose the NH’s PIA to his wife, so she can determine whether she would be entitled to a wife's benefit, in addition to, her own primary benefit. However, do not disclose the NH's current address, SSN, or other personal information, as she does not need this information to pursue a claim for wife's benefits.

IMPORTANT: See RM 10215.230 for special actions that are required when special indicator (SPIN) 6 appears on the Numident record.

C. Information about other claimants or beneficiaries

Auxiliary beneficiaries are entitled to certain information about other beneficiaries whose entitlement adversely affects their own benefits. See GN 03316.115 for more information regarding adverse claims and adverse actions.


GN 03316 TN 3 - Disclosure to Administer SSA Programs and Other Miscellaneous Disclosures - 7/27/2020