Effective Dates: 8/09/2023 - Present

Identification Number:
GN 00308 TN 82
Intended Audience:See Transmittal Sheet
Originating Office:ORDP OISP
Title:Sources and Fees for State and Local Vital Statistics Records
Type:POMS Full Transmittals
Program:All Programs
Link To Reference:
 

PROGRAM OPERATIONS MANUAL SYSTEM

Part GN – General

Chapter 003 – Evidence

Subchapter 08 – Sources and Fees for State and Local Vital Statistics Records

Transmittal No. 82, 08/09/2023

Audience

PSC: CA, CS, ICDS, IES, ISRA, RECONR, SCPS, TSA, TST;
OCO-OEIO: BET, CAQCR, CR, CTE, FCR, FDE, FDEC, RECONR;
OCO-ODO: CR, CST, CTE, CTE TE;
FO/TSC: CS, CS TII, CS TXVI, CSR, CTE, DRT, DT, FR, OA, OS, RR, TA, TSC-CSR;

Originating Component

OISP

Effective Date

Upon Receipt

Background

We are updating our Program Operations Manual System (POMS) to highlight that the field office (FO) can no longer verify, certify or obtain free copy of birth or death record from the Rhode Island Center for Vital Records (RI CVR). In addition, we revised the language throughout the POMS section for clarity, removed outdated information and provided the RI CVR link for the most current information..

Summary of Changes

GN 00308.076 Rhode Island Vital Records

Subsection A - We removed the cost of copy for divorce, marriage, birth and death records.

Subsection B.1. - We updated the address for the RI Center for Vital Records.

Subsection B.2. -

  • •

    We removed the cost of copy information from this subsection. This information can be found on the RI CVR website.

  • •

    We added the information from subsection B.4, to this subsection.

  • •

    We changed the information to state that the FO cannot verify, certify or obtain free copy of birth or death record.

  • •

    We added language about using the Electronic Verification of Vital Events (EVVE) for verification of vital records.

Subsection B.3. - We removed the type of payment information from this subsection. This information can be found on the RI CVR website.

Subsection B.4. - We deleted this subsection and moved the information to B.2.

GN 00308.076 Rhode Island Vital Records

A. Process

Divorce records are available from the Clerk of the Family Court where the divorce was granted. Marriage, birth and death records are available from the Town Clerk in the town or City Clerk in the city where the event took place.

B. Procedure - state sources

1. Address and field office (FO) code

Center for Vital Records

Simpson Hall

6 Harrington Road

Cranston, RI 02920

FO Code 072

NOTE: 

The most up-to-date information for cost of copy and type of payment can be found on the State of Rhode Island Department of Health website. In addition, you can find Employer Identification Number (EIN) information here .

2. Remarks:

The State office no longer has an index of divorce records. Divorce records must be requested from the clerk of the Family Court that issued the decree.

Requests for birth certificates for illegitimate children must be accompanied by a consent statement signed by the subject individual (if 18 or over) or by the parent or guardian.

Expedited mail requests are processed within one week. Same day service is available in emergencies only by calling (401) 277-2812 and using a Visa charge card.

Can the FO verify, certify or obtain free copy of birth or death record? No.

Technicians requiring verification of vital records for the State of Rhode Island are to use the Electronic Verification of Vital Events (EVVE). If a certified record is needed, it can be requested directly from Rhode Island Center for Vital Records.

GN 00308 TN 82 - Sources and Fees for State and Local Vital Statistics Records - 8/09/2023