Identification Number:
RM 10205 TN 55
Intended Audience:See Transmittal Sheet
Originating Office:ORDP OISP
Title:Social Security Number (SSN) Applications
Type:POMS Transmittals
Program:All Programs
Link To Reference:
 

PROGRAM OPERATIONS MANUAL SYSTEM
Part RM – Records Maintenance
Chapter 102 – The Social Security Number, Policy and General Procedures
Subchapter 05 – Social Security Number (SSN) Applications
Transmittal No. 55, 08/16/2021

Audience

PSC: CA, CS, ICDS, IES, ISRA, RECONR, SCPS, TSA, TST;
OCO-OEIO: ANC, CAQCR, CR, CTE, FCR, RECONR;
OCO-ODO: CR, CST, CTE, CTE TE;
MAMPSC: CA, CR, DMS, IES11, ISRA, OAS, RECON;
FO/TSC: CS, CS TII, CS TXVI, CSR, CTE, DRT, DT, FR, OA, OS, RR, TA, TSC-CSR;

Originating Component

OISP

Effective Date

08/13/2021

Background

We are expanding the EBE program to include people who are applying for lawful permanent resident (LPR) status. While the process to enumerate those newly granted LPR will be virtually identical to the current EBE process for those granted work authorization, the USCIS application forms, conferred status and resulting documents are distinct for this process. LPR applicants can complete the enumeration-specific section of the USCIS Form I-485 (Application to Register Permanent Residence or Adjust Status). When USCIS approves an application, they issue an I-551 (Permanent Resident Card – often call a “green card) and for those who completed the enumeration-specific section of I-485, USCIS will electronically forward the information to SSA to assign an original SSN or send a replacement card.

We are adding information and instructions to this section to include the EBE process for LPR applicants.

Summary of Changes

RM 10205.700 Enumeration-Beyond-Entry (EBE)

Subsection A - We added a bullet point in the first paragraph to clarify that EBE can be used to apply for a permanent resident card (I-551).

We added language in the second paragraph to include the expansion to LPR applicants.

We added language in the third paragraph to explain the process for form I-485 (Application to Register Permanent Residence or Adjust Status) and the EBE process for LPR applicants.

Subsection B - We made minor edits for clarity, added additional language for LPR card via Form I-485, and added a sentence to stress LPR card recipients will not have a legend. We also clarified in the NOTE; language which outlines what happens when an applicant visits a field office to provide evidence. Those files will remain pending until the applicant comes in to resolve issues.

Subsection C – We made changes to second paragraph to add I-551 (Green Card). We added the Green card – I-551 info to the paragraph for establishing identity and to the Note in this section.

Subsection D – We added green card information throughout this section.

Subsection E – We added green card information throughout this section.

Subsection F - We added green card information throughout this section.

Subsection H - We added LPR to the handout description.

 

 

RM 10205.700 Enumeration-Beyond-Entry (EBE)

CITATIONS:

20 CFR § 422.103

A. Enumeration Beyond Entry (EBE)

The Social Security Administration (SSA) and the Department of Homeland Security (DHS), U.S. Citizenship and Immigration Services (USCIS) are parties to an agreement under which USCIS provides SSA with information necessary to enumerate non-U.S. citizens who request a Social Security Number (SSN) and who:

  • live in the United States, and

  • need to obtain a an original SSN or replacement card, and

  • are applying for either an I-766, Employment Authorization Document (EAD) or,

  • are applying for an I-551, Lawful Permanent Resident (LPR) card or "Green Card ".

EBE became effective October 2, 2017 for EAD applicants and has expanded to include applicants for Lawful Permanent Residency. The EBE process eliminates the need for these non-citizens whom USCIS has authorized to file an SS-5 (Application for Social Security Card) in an SSA field office or card center.

The USCIS application to apply for an EAD is the Form I-765 (Application for Employment Authorization) and the application for LPR is the Form I-485 (Application to Register Permanent Residence or Adjust Status). USCIS modified these two applications to include enumeration specific questions that allow EAD and LPR applicants to apply simultaneously for an original SSN or a replacement card if they choose to do so. USCIS collects the enumeration data from approved applications and transmits the data to SSA to assign an SSN or issue a replacement card. The SSN card is mailed directly to the address provided by the applicant on the USCIS application .

B. How EBE applicants apply for and receive an SSN card via EBE

EBE applicants receive an SSN card through the following general process:

  1. 1. 

    The applicant applies for an EAD via the USCIS Form I-765 or applies for an LPR card via USCIS Form I-485. As part of this application, the applicant has the option to apply for an SSN card by completing the SSA section that contains enumeration-specific questions.

  2. 2. 

    Once USCIS approves the application, USCIS electronically transmit the enumeration data to SSA via the EBE interface.

  3. 3. 

    After SSA receives the enumeration data via the EBE interface, the enumeration system automatically assigns original SSNs or issues SSN replacement cards, as appropriate. SSN cards issued to EAD applicants should have the legend, “VALID FOR WORK ONLY WITH DHS AUTHORIZATION.” SSN cards issued to LPR applicants using Form I-485 will not have a legend.

  4. 4. 

    SSA mails the card to the applicant's mailing address received from the enumeration data via the EBE interface.

NOTE: An "Investigate" and a "NOT COMPLETED" are two types of exceptions that prevent the enumeration system from automatically processing an EBE application. "Investigate" generates Enumeration Feedback Messages (EM) and is listed on the field office SSNAP MI listing. See RM 10270.010. Applications in "NOT COMPLETED" status are generally those that contain errors or are missing necessary information. Be aware that both the unprocessed "Investigate" and the "NOT COMPLETED" applications will remain pending for 365 days unless the applicant visits the field office to provide applicable evidence. The field office should not clear these unprocessed applications arbitrarily without the applicant providing the required evidence. .

C. EBE applicant contacts SSA because applicant did not receive SSN card: all cases

To prevent the unintended assignment of multiple SSNs to an EBE applicant, be aware that there can be minor discrepancies in the information provided on an applicant's identity document, information found on the NUMIDENT, and information transmitted via the EBE interface. These discrepancies can impede a search for a pending SSNAP record.

Therefore, whenever EBE applicants contact SSA and state that they requested an original or replacement SSN card when applying for the EAD or "Green Card", but they have not received it, take the following actions:

  1. 1. 

    Establish the applicant’s identity. (For information on establishing identity see RM 10210.405.) Primary evidence of identity for an applicant who requests an SSN as part of the EBE process is Form I-766 (EAD card) or "Green Card"

  2. 2. 

    To determine if an SSN has already been assigned or to confirm the SSN if provided by the applicant, request an ALPHIDENT Query from the I-Main Intranet Menu by entering the name and date of birth or the alien registration number (ARN) shown on the EAD or "Green Card". See MS 02901.002.

a. The ALPHIDENT Query may locate possible SSNs for the applicant. If so, obtain NUMIDENT records for each SSN. Using the NUMIDENT record(s) compare the applicant's name, date of birth, gender, alien registration number (ARN), place of birth and parents' names (as provided by the applicant or shown on the applicants documents) to each NUMIDENT record to determine if the SSN(s) belongs to the applicant. If you find a NUMIDENT record that you determine belongs to the applicant, follow instructions in RM 10205.700D in this section. If you locate more than one SSN that belongs to the applicant and the SSNs are not cross-referred on the NUMIDENTs, see RM 10220.400.

NOTE: The information on the NUMIDENT may show minor variations from the information on the identity documents. For example, there may be a minor difference in the spelling of a name or when UNKNOWN is shown for place of birth or parents' names. If you locate a NUMIDENT showing an ARN that matches the ARN on the applicant’s EAD or "Green Card", consider this a strong indication of a match.

b. If a SSN cannot be located or you are unable to confirm an SSN belongs to the applicant, follow instructions in RM 10205.700E in this section.

D. SSN is found for an EBE applicant

When a SSN is located for an EBE applicant, take the following actions:

  1. 1. 

    Establish the applicant’s identity and access the NUMIDENT query. See RM 10205.700C.2.a.

  2. 2. 

    If the cycle date (CYD) on the NUMIDENT query shows the application was processed less than 7 business days from the current date, inform the applicant that he or she should soon receive the card in the mail.

  3. 3. 

    If the CYD on the NUMIDENT query shows the application was processed more than 7 business days prior to the current date, take an application for a replacement SSN card and obtain all required supporting evidence.

    NOTE: The SSNAP Special FO Processing "non-receipt" option is not available for SSN cards issued as a result of an application submitted through EBE. See RM 10215.040B.

  4. 4. 

    If the NUMIDENT query shows that no EBE application was processed, take the following actions to locate a possible pending record in SSNAP:

    • Attempt to retrieve the pending EBE application in SSNAP using the SSN. If you do not find a record, search using the name and DOB shown on the EAD or "Green Card".

    • If you do not find a pending record, and the passport or other document shows a different name, or a variation of the name on the EAD or "Green Card", search SSNAP for pending records under the other name(s).

  5. 5. 

    If you find a pending application, compare the applicant's name, DOB, gender, ARN, place of birth, parents' names, telephone number and mailing address as shown on the applicant's documents to the corresponding information on the pending SSNAP application to determine if the SSNAP record belongs to the applicant.

    NOTE: If you locate a pending application showing an ARN that matches the ARN on the applicant’s EAD or "Green Card", consider this a strong indication of a match.

  6. 6. 

    If you determine that the pending record belongs to the applicant, take action to complete the application (e.g. resolve any discrepancies or EMs. See RM 10270.010.) If any of the immigration documents, birth certificate or passport show different names or variations of the applicant's name, enter them, as appropriate, in the "name used at birth if different" and "other names used" fields on the NH Additional Information screen in SSNAP.

  7. 7. 

    If you do not find a pending application for the applicant, start a new application and have the applicant submit all necessary evidence.

E. No SSN is found for an EBE applicant

If you are unable to locate an SSN for an EBE applicant, take the following action:

  1. 1. 

    Go to SSNAP and select Retrieve Application. Search for a pending application using the name and date of birth on the EAD. If you do not find a pending application using the name shown on the EAD, compare the name shown on the EAD or "Green Card". If you do not find a pending application using the name shown on the EAD or "Green Card", compare the name shown on the EAD or "Green Card" to the passport and other documents. If another name appears on a passport or other document, search for a record under that name. If a record is found, compare the ARN on the EAD or "Green Card" to the ARN shown on the SSNAP record to determine if the pending application belongs to the applicant.

    NOTE: If you locate a pending application showing an ARN that matches the ARN on the applicant’s EAD or "Green Card", consider this a strong indication of a match.

  2. 2. 

    If you find a pending application that you determine belongs to the applicant, take action to resolve any exception conditions or EMs per RM 10270.010 and continue processing the application.

  3. 3. 

    If you do not find a pending record in SSNAP that you determine belongs to the applicant, start a new application and have the applicant submit all necessary evidence.

F. EBE applicant submits an SS-5

Sometimes applicants will complete an SS-5 and fail to mention (or were unaware) that they have already applied for an SSN on their EAD or "Green Card" application. If you start to enter a new application, SSNAP may identify one or more pending applications based on the automatic SSN or name and DOB search. If there is a pending record for the individual in SSNAP, take the following action:

  1. 1. 

    SSNAP will provide a list of pending applications. Select the appropriate pending application.

    1. a. 

      Compare the information on the pending record, (i.e. the name, DOB, ARN, place of birth, parents' names, gender, telephone number and mailing address) with the documents submitted by the applicant.

    2. b. 

      If you determine that the pending record belongs to the applicant, continue to process the pending application instead of the new application.

    NOTE: If you locate a pending application showing an ARN that matches the ARN on the applicant’s EAD or "Green Card", consider this a strong indication of a match.

  2. 2. 

    If you do not find a pending application that you determine belongs to the applicant, take action to resolve any exception conditions or EMs per RM 10270.010 and continue processing the application after obtaining any necessary evidence.

  3. 3. 

    Immigration status must be verified through the Systematic Alien Verification for Entitlement (SAVE) program. If SAVE does not verify the immigration status, follow regular procedures for verifying the applicant's immigration status. See RM 10214.000.

G. Management Information

Management information (MI) reports for cases processed via EBE are located in Social Security Unified Measurement Systems (SUMS).

H. Exhibit — SSN handout available to Non-Immigrants completing the EAD or LPR application

This is an exhibit of the SSA handout available to applicants by USCIS and others.

I. References

  • RM 10210.405 Evidence of Identity for an SSN Card

    • RM 10211.025 Evidence of Lawful Permanent Resident Status for an SSN Card

  • RM 10214.000 SAVE Program

  • RM 10215.040 Exclusions to Using the “Special FO Processing” Option in SSNAP

  • RM 10220.400 Discovery and Processing of Multiple Social Security Number Cases

  • RM 10270.010 General Processing Information for Enumeration Feedback Messages Received for SSN Applications


RM 10205 TN 55 - Social Security Number (SSN) Applications - 8/13/2021