Identification Number:
RM 03816 TN 3
Intended Audience:See Transmittal Sheet
Originating Office:DCO OCO OIO
Title:Scrambled Wages
Type:POMS Transmittals
Program:Records Maintenance (Earnings & Enumeration)
Link To Reference:
 

PROGRAM OPERATIONS MANUAL SYSTEM
Part RM – Records Maintenance
Chapter 038 – Earnings Discrepancies
Subchapter 16 – Scrambled Wages
Transmittal No. 3, 08/25/2020

Audience

Originating Component

OCO

Effective Date

Upon Receipt

Background

This is a Quick Action Transmittal. These revisions do not change or introduce new policy or procedure.

Summary of Changes

RM 03816.021 Making Necessary Transfers

In Part A. Removed RM 02200ff.

Removed the word NOTE and the paragraph following

In Part B. removed "as follows:" from the sentence

Deleted, B1. and B2

In Part C. Changed sentence to read: Ensure the MEF printouts and other earnings records have been properly noted to reflect the transfers made.

Deleted C1. and C2.

In Part D, Removed all content

Part D should now read: Attach all adjustments forms to the case and return to the appropriate mod for subsequent review.

Part E. Deleted for proper lettering

RM 03816.021 Making Necessary Transfers

A. Wage and Tip Transfers

Make all wage and/or tip transfers meeting the requirements in RM 03816.016 . If scrambled earnings are located in the latest pre-lag period which meet the requirements for transfer, also prepare a tentative adjustment for the lag period.

When transferring earnings to suspense use the name and SSN as reported. Since many incorrectly posted earnings were reported with another person's name and /or SSN which will validate, a special indicator is necessary so that the suspense item will not be reinstated to the incorrect record from which it was removed.

  1. 1. 

    The three types of special indicators are “I157,” “I213” and “SWED.”

    1. a. 

      When items to be placed into suspense as the result of working illegal alien cases “I157” or “I213,” indicators are to be used accordingly.

    2. b. 

      If there is no alien involvement but the item to be placed into suspense is reported with a name and SSN which will validate to the record from which it was removed, use the special indicator “SWED.”

  2. 2. 

    When adjustment forms are prepared to transfer item(s) to suspense with a special indicator, two forms are required.

    1. a. 

      Prepare one form to decrease the earnings from the incorrect record for annual reporting or for quarterly reporting. In the “Other Authority” field annotate “2nd adjustment prepared to transfer earnings to suspense” (“SWED,” “I157” or “I213” case).

    2. b. 

      Prepare a second form to establish the earnings in suspense (to increase) for annual reporting or for quarterly reporting. Transcribe the special indicator “I157,” “I213” or “SWED” in the “Estab” field and in the upper left hand corner of the form.

B. SEI Transfers

Make SEI transfers meeting the requirements in RM 03816.016.

C. MEF Printouts

Ensure the MEF printout(s), and other earnings records have been properly noted to reflect the transfers made.

D. Adjustment Forms

Attach all adjustment forms to the case and return to the appropriate mod for subsequent review.


RM 03816 TN 3 - Scrambled Wages - 8/25/2020