Identification Number:
DX 00101 TN 4
Intended Audience:See Transmittal Sheet
Originating Office:ORDP ODEPPIN
Title:Introduction to SSA Data Exchange Program
Type:POMS Transmittals
Program:All Programs
Link To Reference:
 

PROGRAM OPERATIONS MANUAL SYSTEM
Part DX – Data Exchange
Chapter 001 – Introduction to SSA Data Exchange Program
Subchapter 01 – Introduction to SSA Data Exchange Program
Transmittal No. 4, 09/05/2019

Audience

PSC: BA, CA, CCRE, CS, DS, ICDS, IES, ILPDS, IPDS, ISRA, PETE, RECONR, SCPS, TSA, TST;
OCO-OEIO: BIES, BTE, CCRE, CR, CTE, FCR, PETL, RECOVR;
OCO-ODO: BTE, CCE, CR, CST, CTE, EHI, LCC, LSC, PAS, PCS, PETL, RC, RCOVTA, RECONR, RECOVR;
FO/TSC: CS, CS TII, CS TXVI, CSR, CTE, FR, OA, OS, RR, TA, TSC-CSR;

Originating Component

ODEPPIN

Effective Date

Upon Receipt

Background

When an external entity wishes to send and receive data from the Social Security Administration (SSA), that entity is required to have the capability to interface with SSA’s File Transfer Management System (FTMS). If required, the entity must obtain a data exchange software license grant from SSA.

 

Summary of Changes

DX 00101.080 Data Exchange Software License Grant

This new policy provides an overview of the Social Security Administration's policy regarding the issuance of data exchange software license grants. Generally, SSA issues one data exchange software license grant to an external entity and it is the responsibility of the external entity to adhere to all Federal government regulations regarding the transfer of SSA data.

DX 00101.080 Data Exchange Software Licenses

A. Introduction

When an external entity wishes to send and receive data from the Social Security Administration (SSA), that entity is required to have the capability to interface with SSA’s File Transfer Management System (FTMS). The FTMS application utilizes the agency-standard software to perform the secure data transmissions and receipts.

B. Data Exchange Software License Grant Issuance

The Office of Hardware Engineering, Division of Internet/Intranet Application Services (DIIAS), Data Exchange Infrastructure Support Branch (DEISB), is the Agency’s lead on developing, selecting, evaluating, implementing and maintaining software and hardware systems in support of data exchange. DEISB determines if the contract with the software vendor allows the external entity to receive a Data Exchange Software License Grant. If DEISB grants the external entity a license, they will issue two licenses (one for a test environment and one for a production environment) for the sole purpose of communication with SSA.

Generally, SSA only issues one production Data Exchange Software License Grant to an external entity, when required. When SSA allows any external entity to outsource, it is the responsibility of that external entity to adhere to the requirements in the Information Exchange Agreement/contract and all Federal government regulations as they pertain to data that transfers between that entity and SSA.

If SSA grants a software license to a State entity, and the State entity decides to outsource their data center to a contractor, the Office of Information Security must first assess and approve the data center’s security environment.

NOTE: 

The term “State entity” refers to a state, local, pr tribal government agency.


DX 00101 TN 4 - Introduction to SSA Data Exchange Program - 9/05/2019