Identification Number:
GN 02402 TN 220
Intended Audience:See Transmittal Sheet
Originating Office:DCBFM OFPO
Title:Direct Deposit - Title II and Title XVI
Type:POMS Transmittals
Program:All Programs
Link To Reference:
 

PROGRAM OPERATIONS MANUAL SYSTEM
Part GN – General
Chapter 024 – Checks
Subchapter 02 – Direct Deposit - Title II and Title XVI
Transmittal No. 220, 09/15/2022

Audience

PSC: BA, CA, CCRE, CS, DS, ICDS, IES, ILPDS, IPDS, ISRA, PETE, RECONR, SCPS, TSA, TST;
OCO-OEIO: BIES, BTE, CCRE, CR, CTE, FCR, PETL, RECOVR;
OCO-ODO: BTE, CCE, CR, CST, CTE, EHI, LCC, LSC, PAS, PCS, PETL, RC, RCOVTA, RECONR, RECOVR;
FO/TSC: CS, CS TII, CS TXVI, CSR, CTE, FR, OA, OS, RR, TA, TSC-CSR;

Originating Component

OFPO

Effective Date

Upon Receipt

Background

International Direct Deposit (IDD) service is a joint effort between our agency and the Federal Reserve Bank of Kansas City (FRBKC). Per instructions from the Department of the Treasury, we updated the requirements when coding bank data into ITS.gov for the countries of Pakistan, Malaysia, Chile and Vietnam.

 

Summary of Changes

GN 02402.375 Coding Pakistan Bank Data on the Master Beneficiary Record (MBR)

Subsection F, We added a note to instruct technicians to annotate the entire middle name instead of the initial in the payee legend field on the MBR.

 

GN 02402.385 Coding Malaysia Bank Data on the Master Beneficiary Record (MBR)

Subsection F, We added a note to instruct technicians to annotate the entire middle name instead of the initial in the payee legend field on the MBR.

 

GN 02402.407 Coding Chile Bank Data on the Master Beneficiary Record (MBR)

Subsection F, We added a note to remind technicians that when a rep-payee is involved the RUT required must be for the representative payee and not the claimant.

GN 02402.408 Coding Vietnam Bank Data on the Master Beneficiary Record (MBR)

Subsection F, We added a note to instruct technicians to annotate the entire middle name instead of the initial in the payee legend field on the MBR.

GN 02402.375 Coding Pakistan Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Pakistan bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Pakistan. We store IDD bank data on the MBR in the same fields used for United States (U.S.) direct deposit.

Special coding identifies the bank data as a Pakistan direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Pakistan to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e., non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations (OEIO), Division of International Operations (DIO) for processing.

For detail on IDD requests and forwarding information, see

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • a blank check;

  • an SSA-1199-OP46 (International Direct Deposit Signup Form for Pakistan); or

  • any document that contains the required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI for Pakistan has a prefix of 71 at the beginning of the Routing Transit Number (RTN).

D. Overview of IDD for Pakistan

IDD payments sent to Pakistan must be in Pakistani Rupee (PKR) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves that territory. The FBU contacts the beneficiary or FI for the additional information.

E. Description of Pakistan IDD bank data

The data for coding IDD for Pakistan will come from the International Bank Account Number (IBAN) provided to the beneficiary by his or her FI. The IBAN for Pakistan consists of up to 24 characters. The bank data for Pakistan reflected on the MBR consists of up to 27 characters including the country code of P for Pakistan.

F. Procedure for coding Pakistan bank data

The FRBKC relies on us to provide complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to our agency.

You may establish or change IDD bank data for Pakistan, using an SSA system (e.g., Modernized Claims System (MCS), or Manual Adjustment Credit and Award Data Entry (MACADE)).

You must then go to ITS.gov to enter the following data:

  • account type;

  • account ownership;

  • bank name;

  • bank address;

  • beneficiary address;

  • computerized or smart national identity card (ex. “CNIC 1234567890123” or “SNIC 1234567890123”);

  • country;

  • enrollment status;

  • first and last name of the beneficiary;

    NOTE: Technicians must annotate the entire middle name instead of the initial in the payee legend field on the MBR.

  • IBAN;

  • payee indicator;

  • phone number; and

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

If the beneficiary does not have a CNIC or SNIC, then enter his or her passport number in the “Beneficiary ID” field (Use the prefix of “Passport #). If the beneficiary is a minor child, use the B-Form or Child Registration Certificate (CRC). If the B-form or CRC is unavailable, request the CNIC or SNIC of the parent or guardian.

1. Obtain SWIFT-BIC code from the FI

The SWIFT code for Pakistan contains 8 characters:

  • First four characters - bank code (only letters);

  • Next two characters - ISO 3166-1 alpha-two country code (only letters);

  • Next two characters - location code (letters and digits) (passive participants have "1" in the second character); and

2. Process initial award

You must update ITS.gov using the bank account information prior to processing the initial award to ensure the beneficiary receives payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to our agency.

3. Add or update bank data using an SSA system

When you add or update IDD bank data using an SSA system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use the procedures outlined in the following chart when processing within four business days of the current operational month (COM) cutoff date.

STEP

ACTION

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a PKR account in Pakistan? If no, STOP.

REASON: Beneficiaries in Pakistan can only receive IDD payments in PKR accounts.

If yes, go to step 4

4

The RTN is 710000031 for all IDD to Pakistan. It contains the:

  • Multi-country prefix of “71” for Pakistan IDD.

  • U.S. check digit code of “1” at the end of the RTN for all Pakistan IDD.

No need to obtain the check digit code from Title II Interactive Comps.

5

Code the account type:

  • “S” savings, or

  • “C” checking.

If no indicated account type, use a “C” for checking account.

6

Code the depositor account number (DAN) for Pakistan as follows:

  • “P” for Pakistan

  • 16-digit account number.

7

You must take action on the same business day to enter into ITS.gov all the information as listed in GN 02402.375F.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

REMINDER: When information is not available, FRBKC rejects the payment and returns it to SSA.

G. Example of coding Pakistan direct deposit

The customer provides us with the IBAN PK36SCBL0000001123456702

  • The first two characters of a Pakistan IBAN are “PK,” which represents the International Organization for Standardization (ISO) country code and

  • The third and fourth characters of the IBAN are the IBAN check digits.

  • The next four characters of the IBAN represent the 4-digit bank code.

  • The last 16 characters represent the 16-digit account number.

NOTE: The technicians should never code the IBAN ISO country code, the check digit, or the bank code to the MBR.

1. Derive the RTN

The technician must enter the following information for the RTN.

  • Code the RTN of 710000031

  • Code the type of account as a “C” for Checking or an “S” for Savings. If no account type indicated, use a “C” for Checking.

2. Derive the DAN

The technician must code the DAN.

  • Start with a country code of P designated for Pakistan;

  • Code the 16-digit Account Number “0000001123456702”

3. Technician must obtain the following:

  • IBAN PK36SCBL0000001123456702

  • Checking

  • RTN: 710000031

a. POS coding reflects this information :

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 710000031

  • ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: P0000001123456702

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

b. The MBR reflects the following information:

  • RTN-710000031

  • DAN- CP0000001123456702

H. References

  • GN 00203.020, Identity of Claimants

  • GN 01010.255, Adjudication of Foreign Claims

  • GN 01702.310C, Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025, Direct Deposit Post Entitlement Interview

  • GN 02402.201, Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205, Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.385 Coding Malaysia Bank Data on the Master Beneficiary Record (MBR)

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Malaysia. The Social Security Administration (SSA) stores IDD bank data on the MBR in the same fields used for United States (U.S.) direct deposit. Special coding identifies the data as a Malaysia direct deposit and allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Malaysia to the beneficiary's local FI.

NOTE: U.S. domestic (i.e., non-border) field offices (FOs) should not attempt to process an IDD request for this country. U.S. domestic FOs must forward all appropriate information to the Office of Earnings and International Operations, Division of International Operations (OEIO, DIO) for processing. For more detail on IDD requests and forwarding information, see to GN 02402.201, GN 02402.205, GN 01010.255, and GN 01702.310C.

A. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP56 (Direct Deposit Sign-up Form (Malaysia)), or

  • Any document containing required banking information.

NOTE: If upon receipt of the information, there are any discrepancies, follow instructions in GN 00203.020 and GN 02402.025.

B. Multi-country contract

The processing FI for Malaysia will have a prefix of 68 at the beginning of the Routing Transit Number (RTN).

C. Overview of IDD for Malaysia

The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO will fax incomplete forms to the FBU that serves Malaysia. The FBU contacts the beneficiary or FI for additional information.

D. Description of Malaysia IDD bank data

The data for coding IDD for Malaysia comes from banks determined by the FRBKC. The bank data on the MBR consists of 25 characters including Malaysia country code of “J”.

E. Procedure for coding Malaysia bank data

The FRBKC relies on SSA to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to SSA. When establishing or changing IDD bank data for Malaysia, you can use an SSA system (i.e., Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE), etc.). However, you must go to ITS.gov to enter the following information:

  • account number

  • account ownership;

  • account type;

  • beneficiary address;

  • country;

  • enrollment status;

  • first and last name of the beneficiary;

    NOTE: Technicians must annotate the entire middle name instead of the initial in the payee legend field on the MBR.

  • payee indicator;

  • phone number; and

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

1. SWIFT-BIC code obtained from the FI

The SWIFT code contains a minimum of 8 characters and a maximum of 11 characters:

  • First four characters - bank code (only letters);

  • Next two characters - ISO 3166-1 alpha-two country code (only letters);

  • Next two characters - location code (letters and digits) (passive participant have "1" in the second character); and

  • Last three characters - branch code, optional ('XXX' for primary office) (letters and digits).

2. Initial award processing

If you are working on an initial award, you must update ITS.gov using the bank account information prior to processing the award to ensure that the beneficiary receives his or her payment. If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to SSA.

3. Adding or updating bank data using SSA systems

You must update ITS.gov on the same day if you use an SSA system to add or update bank data on the MBR (i.e. Post Entitlement Online System (POS), MACADE, etc.). Enter all POS direct deposit changes according to normal procedures. When coding IDD bank data in an SSA system for Malaysia within four business days of the current operational month (COM) cutoff date, use the procedure outlined in the following chart:

 

STEP

ACTION

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)? If no, STOP.

REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a MYR account in Malaysia? If no, STOP.

REASON: Beneficiaries in Malaysia can only receive IDD

payments in MYR accounts.

If yes, go to step 4

4

The RTN is 680000064 for all IDD to Malaysia. SSA and FRBKC have designated 68 as the multi-country prefix for Malaysia IDD. The “4” at the end of the RTN represents the U.S. check digit code for all IDD accounts in Malaysia. Therefore, there is no need to obtain the check digit code from Title II Interactive Comps.

5

Code the Type of Account as an “S” for savings or a “C” for checking. If no indicated account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Malaysia, code as follows:

  • Start with a country code of “J” designated for Malaysia

  • Code the 14-digit Customer Account Number

7

You must take action on the same business day to update the full SWIFT into ITS.gov, along with the information listed in the introduction of GN 02402.385E in this section.

If you do not have access to ITS.gov, ask a co-worker who has access to update the required information into ITS.gov . FRBKC will need all of this information in order to process the IDD payment. When this information is not available, FRBKC will reject the payment and return it to SSA.

F. Example - Coding Malaysia Direct Deposit

The customer provides us with a signup form for Malaysia containing the following information:

Account Number: 12345678901234

1. Derive the RTN as follows

  • Code an RTN of 680000064

  • Code the type of account as a “C” for Checking or an “S” for Savings. If no account type indicated, use a “C” for Checking.

2. Derive the DAN as follows

  • Start with a country code of “J” designated for Malaysia; and

  • Code the 14-digit Customer Account Number “12345678901234”

The technician will obtain the following:

RTN: 680000064

Checking

DAN: J12345678901234

The coding in POS will reflect:

DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 680000064

ACCOUNT TYPE (C/S): C

DEPOSITOR ACCOUNT NUMBER: J12345678901234

CANCEL DIRECT DEPOSIT (Y):

DIRECT EXPRESS (Y):

The MBR will reflect the following information:

RTN-680000064 DAN- CJ12345678901234

GN 02402.407 Coding Chile Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Chile bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Chile.

We store IDD bank data on the MBR in the same fields used for U.S. direct deposit. Special coding identifies the bank data as a Chile direct deposit. This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Chile to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e., non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detail on IDD requests and forwarding information, see:

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP78 International Direct Deposit Signup Form for Chile; or

  • Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in Chile have a prefix of “68” at the beginning of the Routing and Transit Number (RTN).

The first letter of the Depositor Account Number (DAN) field has the letter “U” assigned for Chile.

D. Overview of IDD for Chile

IDD payments sent to Chile must be in Chile Peso (CLP) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input.

DIO faxes incomplete forms to the FBU that serves Chile. The FBU contacts the beneficiary or FI for the additional information.

E. Description of IDD bank data for Chile

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account.

If the information is incomplete, the FRBKC rejects the payment and returns the funds to us. The bank data on the MBR reflects 27 characters including the country code of U.

F. Policy to code bank data for Chile

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account.

If the information is incomplete, the FRBKC rejects the payment and returns the funds to us.

When you use our system to establish or change IDD bank data for Chile (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)), you must go to ITS.gov to enter:

  • account ownership;

  • account type;

  • account number;

  • beneficiary address;

  • beneficiary ID (Enter the 9 digit alpha numeric character Rol Unico Tributario; tax number);

    NOTE: When a rep-payee is involved the RUT required must be for the representative payee and not the claimant.

  • beneficiary phone number;

  • country;

  • enrollment status;

  • first and last name of the beneficiary;

  • payee indicator;

  • Society for Worldwide Internet Financial Telecommunication-Business Identifier Code (SWIFT-BIC).

1. Obtain Swift-BIC code from the FI

The SWIFT code contains a minimum of 8 characters and a maximum of 11 characters:

  • first four characters - bank code (alpha only);

  • next two characters - ISO 3166-1 alpha 2 country code (alpha only);

  • next two characters - location code (alpha and numeric) (passive participants have "1" in the second character); and

  • last three characters - branch code, optional ('XXX' for primary office) (alpha and numeric).

2. Process initial award

Prior to processing an initial award, you must update ITS.gov with the bank account information to ensure that the beneficiary receives his or her payment.

If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to us.

3. Add or update bank data using our systems

When you add or update IDD bank data using our system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use the chart in this section when you process within four business days of the current operational month (COM) cutoff date.

Step

Action

1

Are you coding an initial claim?

If yes, go to step 3.

If no, go to step 2.

2

Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

If no, STOP. REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

If yes, go to step 3.

3

Is the beneficiary's account a CLP account in Chile? If no, STOP. REASON: Beneficiaries in Chile can only receive IDD payments in CLP accounts.

If yes, go to step 4 .

4

The RTN is 680000129 RTN for Chile. It contains the:

  • Multi-country prefix of “68” for Chile IDD

  • U.S. check digit code of “9” for all IDD accounts in Chile (at the end of the RTN)

No need to obtain the check digit code from Title II Interactive Comps.

5

Code the account type:

  • “S” for savings, or

  • “C” for checking.

If the beneficiary does not indicate an account type, use a “C” for checking account.

6

To code the Depositor Account Number (DAN) for Chile, code:

  • U” designated for Chile

  • 16 digits of the 20-digit account number

7

You must take action on the same business day to enter all the information into ITS.gov as listed in the introduction of GN 02402.407F in this section.

You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

FRBKC rejects the payment and returns it to us when we do not send all required information.

G. Example of coding direct deposit for Chile

The customer provides us with a signup form for Chile containing the account number “12345678901234567890.”

1. Derive the RTN

Enter the information for the RTN.

  • Code the RTN of 680000129.

  • Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

Code the DAN for Chile.

  • Start with the country code of “U” designated for Chile; and

  • Code 16 digits of the 20-digit account number “1234567890123456”.

a. You must obtain the following

  • RTN: 680000129

  • Checking

  • DAN: U1234567890123456

b. The POS coding reflects this information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 680000129

  • ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: U1234567890123456

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

c. The MBR reflects this information

  • RTN-680000129

  • DAN-CU1234567890123456

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)

GN 02402.408 Coding Vietnam Bank Data on the Master Beneficiary Record (MBR)

A. Background for coding Vietnam bank data

This section describes how to code bank data for international direct deposit (IDD) of Title II benefits to a financial institution (FI) in Vietnam.

We store IDD bank data on the MBR in the same fields used for U.S. direct deposit. Special coding identifies the bank data as a Vietnam direct deposit.

This allows us to route benefit payments through the Federal Reserve Bank of Kansas City (FRBKC) and the processor bank in Vietnam to the beneficiary's local FI.

If you receive an IDD request in a U.S. domestic (i.e., non-border) field office (FO), forward all appropriate information to the Office of Earnings and International Operations, (OEIO), Division of International Operations (DIO) to process.

For detail on IDD requests and forwarding information, see:

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

B. How we receive IDD bank data

We receive requests to input bank data by mail, phone, or fax in the following formats:

  • Blank check;

  • SSA-1199-OP80 International Direct Deposit Signup Form for Vietnam; or

  • Any document that contains required banking information.

If you receive information with discrepancies, see the following instructions:

C. Multi-country contract

The processing FI in Vietnam have a prefix of “68” at the beginning of the Routing and Transit Number (RTN).

The first letter of the Depositor Account Number (DAN) field has the letter “W” assigned for Vietnam.

D. Overview of IDD for Vietnam

IDD payments sent to Vietnam must be in Vietnam Dong (VND) accounts at local FIs. The beneficiary must provide complete information to DIO or the Federal Benefits Unit (FBU) for input. DIO faxes incomplete forms to the FBU that serves Vietnam. The FBU contacts the beneficiary or FI for the additional information.

E. Description of IDD bank data for Vietnam

The data to code IDD for Vietnam comes from the International Bank Account Number (IBAN) provided to the beneficiary by his or her FI. The bank data on the MBR reflects 25 characters including the country code of W.

F. Policy to code bank data for Vietnam

The FRBKC relies on us to provide the complete bank data to ensure correct posting of payments to a customer’s account. If the information is incomplete, the FRBKC rejects the payment and returns the funds to us.

When you use our system to establish or change IDD bank data for Vietnam (e.g. Modernized Claims System (MCS), Manual Adjustment Credit and Award Data Entry (MACADE)), you must go to ITS.gov to enter:

  • account ownership;

  • account type;

  • account number;

  • eight digit CITAD number – enter in the “Country Bank Info” field;

  • bank code (only required for Agribank);

  • beneficiary address;

  • country;

  • enrollment status;

  • first and last name of the beneficiary;

    NOTE: Technicians must annotate the entire middle name instead of the initial in the payee legend field on the MBR.

  • payee indicator.

1. Enter the bank code into ITS.gov

Enter an 8-digit bank code in the “Country Bank Info” field for Agribank).

If the bank code is either “01204001” (Agribank Main Office) or “01204009” (Agribank Payment Centre), you must enter an indirect bank code after entering the direct bank code in the “Country Bank Info” field.

Beneficiaries must supply the indirect bank code of the Agribank branch at which they have an account (Example: “0120400186754300”).

2. Process initial award

Prior to processing an initial award, you must update ITS.gov with the bank account information to ensure that the beneficiary receives his or her payment.

If the complete bank account information is not in ITS.gov when the payment processes, the payment rejects and returns to us.

3. Add or update bank data using our systems

When you add or update IDD bank data using our system (e.g. Post Entitlement Online System (POS), MACADE), you must:

  • update ITS.gov on the same day;

  • enter all POS direct deposit changes according to normal procedures;

  • use the chart in this section when you process within four business days of the current operational month (COM) cutoff date.

    Step Action
    1

    Are you coding an initial claim?

     

    If yes, go to step 3.

     

    If no, go to step 2.

    2

    Is the beneficiary's address on the MBR in a foreign country (PCOC = 8)?

     

    If no, STOP. REASON: The MBR does not accept the IDD information unless the address is in a foreign country.

     

    If yes, go to step 3.

    3

    Is the beneficiary's account a VND account in Vietnam? If no, STOP. REASON: Beneficiaries in Vietnam can only receiveIDD payments in VND accounts.

     

    If yes, go to step 4.

    4

    The RTN is 680000145 RTN for Vietnam. It contains the:

     

    • Multi-country prefix “68” for Vietnam IDD is

    • U.S. check digit code “5” for all IDD accounts in Vietnam (at the end of the RTN).

     

    No need to obtain the check digit code from Title II Interactive Comps.

    5

    Code the account type:

     

    • “S” for savings, or

    • “C” for checking.

     

    If the beneficiary does not indicate an account type, use a “C” for checking account.

    6

    To code the Depositor Account Number (DAN) for Vietnam, code:

     

    • W ” designated for Vietnam

    • the 14-digit account number

    7

    You must take action on the same business day to enter all the information into ITS.gov as listed in the introduction of GN 02402.408F in this section.

     

    You must access ITS.gov or ask a co-worker to update the required information into ITS.gov.

     

    FRBKC rejects the payment and returns it to us when we do not send all required information.

G. Example of coding bank data for Vietnam

The customer provides us with a signup form for Vietnam containing the account number “12345678901234.”

1. Derive the RTN

Enter the information for the RTN.

  • Code the RTN of 680000145

  • Code the type of account as a “C” for checking or an “S” for savings. If no account type indicated, use a “C” for checking.

2. Derive the DAN

Code the DAN for Vietnam

  • Start with the country code of “W” designated for Vietnam; and

  • Code 14 account number “12345678901234”

a. You must obtain this information

  • RTN: 680000145

  • Checking

  • DAN: W12345678901234

b. The POS coding reflects this information

  • DIRECT DEPOSIT ROUTING TRANSIT NUMBER: 680000145

  • ACCOUNT TYPE (C/S): C

  • DEPOSITOR ACCOUNT NUMBER: W12345678901234

  • CANCEL DIRECT DEPOSIT (Y):

  • DIRECT EXPRESS (Y):

c. The MBR reflects this information

  • RTN: 680000145

  • DAN: CW12345678901234

H. References

  • GN 00203.020 Identity of Claimants

  • GN 01010.255 Adjudication of Foreign Claims

  • GN 01702.310C Routing of Claims for U.S. Benefits Involving Totalization

  • GN 02402.025 Direct Deposit Post Entitlement Interview

  • GN 02402.201 Background and Policy for Direct Deposit Outside the U.S.

  • GN 02402.205 Direct Deposit Enrollment Outside the U.S.

  • ITS.gov International Treasury Services (U.S. Treasury system)


GN 02402 TN 220 - Direct Deposit - Title II and Title XVI - 9/15/2022