Identification Number:
RS 02001 TN 42
Intended Audience:See Transmittal Sheet
Originating Office:ODEPPIN
Title:International Agreements
Type:POMS Transmittals
Program:All Programs
Link To Reference:
 

PROGRAM OPERATIONS MANUAL SYSTEM
Part RS – Retirement and Survivors Insurance
Chapter 020 – Coverage Under International Agreements
Subchapter 01 – International Agreements
Transmittal No. 42, 10/01/2020

Audience

PSC: CA, CS, ICDS, IES, ISRA, RECONR, SCPS, TSA, TST;
OCO-OEIO: CR, CTE, FCR, RECONR;
OCO-ODO: CR, CST, CTE, CTE TE;
FO/TSC: CS, CS TII, CSR, CTE, DRT, FR, OA, OS, RR, TA, TSC-CSR;

Originating Component

ODEPPIN

Effective Date

10/31/2020

Background

This is a quick action transmittal (QAT) to update the address of the German liaison institution responsible for coverage issues.

Summary of Changes

RS 02001.145 How a Certificate of Coverage Is Issued Under the U.S. - German Agreement

Subsection A2 we update the address of the German liaison institution responsible for coverage issues.

RS 02001.145 How a Certificate of Coverage Is Issued Under the U.S. - German Agreement

A. Requesting a certificate of coverage

1. U.S. certificate of coverage

Advise inquirers that to obtain a certificate of coverage from the United States, the employer or self-employed person should contact SSA at:

Social Security Administration
Division of Training and Program Support
International Support Branch
P.O. Box 17741
Baltimore, MD 21235-7741
USA
Fax: (410) 966-1861
Request online: opts.ssa.gov

NOTE: This fax number is only for requesting U.S. certificates of coverage or letters stating that workers named in the letters are exempt from foreign social security coverage and taxation.

2. German certificate of coverage

Advise inquiriers that to obtain a certificate from Germany, they should contact:

GKV-Spitzenverband
Deutsche Verbindungsstelle
Krankenversicherung - Ausland
Pennefeldsweg 12 C
53177 Bonn
GERMANY

B. Required information when making a request

Advise inquirers that when writing to obtain a certificate of coverage, they should provide the following information:

  • full name;

  • Social Security number (U.S. number for U.S. certificate and German number for German certificate);

  • country of citizenship;

  • date and place of birth;

  • country of permanent residence;

  • name and address of employer in both countries (if self-employed, address of trade or business in both countries);

  • date and place of hire by sending company, if employed; and

  • beginning date and ending date (if known) of employment or self-employment in the other country

NOTE: If the worker will be an employee of a German affiliate of an American employer, the request must indicate whether the American employer has entered into an agreement with the Internal Revenue Service under Section 3121(l) of the Internal Revenue Code and, if so, the effective date of such an agreement.

C. Processing requests for certificates of coverage

OEIO or the German authority takes the following steps to issue a certificate of coverage:

  1. 1. 

    The employer (in the case of employment) or the worker (in the case of self-employment) writes to the appropriate authority requesting a certificate.

    NOTE: For requests for U.S. certificates of coverage, the employer or worker's representative (attorney, accounting firm, employer services firm, etc.) may request the certificate on the employer's or worker's behalf. If an employee requests the certificate, OEIO will need to contact the employer to confirm the accuracy of the information provided.

  2. 2. 

    The United States or Germany issues the certificate, if appropriate.

  3. 3. 

    The issuing agency sends the original and one copy to the requester.

  4. 4. 

    The employer or worker presents the certificate to the tax authorities in the other country upon request.

  5. 5. 

    If the worker is a self-employed U.S. citizen or national who is subject only to German laws under the agreement, the self-employed worker must attach a photocopy of the German certificate of coverage to the Schedule SE filed with the U.S. income tax return each year.


RS 02001 TN 42 - International Agreements - 10/31/2020